The subject line of your resignation email matters more than you might think. It sets the tone and gives your boss a heads-up about what’s coming. A well-crafted subject line can help you leave on good terms and maintain professional relationships.
In this article you will find examples that will help you strike the right balance between being clear, professional, and respectful as you inform your employer about your decision to move on.
Examples of Effective Resignation Email Subject Lines
Crafting a clear subject line for your resignation email is important. It sets the tone and prepares your boss for the news.
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Notice of Resignation – [Your Name]
Example: Notice of Resignation – Jane Smith -
Resignation – [Your Position]
Example: Resignation – Marketing Manager -
[Your Name] – Two Weeks’ Notice
Example: John Doe – Two Weeks’ Notice -
Formal Resignation – [Last Day of Work]
Example: Formal Resignation – Last Day June 15 -
Resigning from [Company Name]
Example: Resigning from (…) Corp -
Intent to Leave Position – [Your Name]
Example: Intent to Leave Position – Sarah Johnson -
[Your Name] – Departure Notice
Example: Mike Brown – Departure Notice -
Resignation Letter Enclosed
Example: Resignation Letter Enclosed -
[Your Position] Resignation – [Your Name]
Example: Sales Representative Resignation – Tom Wilson -
Stepping Down – [Your Position]
Example: Stepping Down – Project Coordinator
Resigning from a Long-Term Position or Retirement
Leaving a job you’ve had for many years deserves a thoughtful subject line. It should reflect your appreciation and the significance of your departure.
Example subject lines:
- “Announcing my retirement after 25 wonderful years”
- “Grateful for my time here – My retirement plans”
- “Moving on to new adventures – My resignation”
- “Thank you for 20 great years – My retirement notice”
- “Stepping down from my role – Retirement announcement”
Mention the length of your service if it’s been a long time: this shows respect for the company and your coworkers.
Leaving on Good Terms When Resigning Without Notice
Sometimes you need to leave a job quickly. Even if you can’t give much notice, you can still aim for a positive exit.
Example subject lines:
- “Urgent: My resignation effective immediately”
- “Important update: Resigning from my position”
- “Resignation notice – Effective today”
- “Sudden change in plans – My resignation”
- “Immediate resignation – Thank you for understanding”
Avoid making excuses or being too casual. Show gratitude if possible, even in this tricky situation.
Announcing Departure to Team Members
Telling your team about your resignation can be tough. Your subject line should be clear and set the right tone for your message.
Example subject lines:
- “Team update: My upcoming departure”
- “Important news to share with the team”
- “Bittersweet announcement: I’m moving on”
- “Team meeting follow-up: My resignation”
- “Sharing news about my next career step”
Keep your subject line professional but friendly. (Avoid being too dramatic or mysterious.)
Expressing Gratitude and Maintaining Connections
Showing thanks and leaving a good impression can help you keep work relationships strong after you quit. This can be useful for future job hunts or career moves.
Thanking Colleagues and Management
When you leave a job, it’s nice to thank the people you worked with. This shows you value their help and friendship.
Example Phrases
- I’m grateful for your support.
- Thanks for being a great teammate.
- I learned so much from you.
- Your guidance was invaluable.
- I’ll miss working with you.
- Thank you for the opportunities you gave me.
- I appreciate your mentorship.
- You made coming to work enjoyable.
- Thanks for always having my back.
- I’m thankful for your trust in me.
- Your advice has been priceless.
- I’ll never forget your kindness.
- Thanks for believing in me.
- I’m grateful for your patience.
- You’ve been an amazing boss.
- Thanks for pushing me to grow.
- I appreciate your honesty and feedback.
- Your leadership inspired me.
- Thanks for making me feel welcome.
- I’m thankful for your friendship.
Leaving a Positive Impression for Future Opportunities
Leaving on good terms can help you in the future. It keeps doors open for job references or new chances. Try these phrases to leave a good impression:
- I’d love to keep in touch.
- Please don’t hesitate to contact me.
- I hope our paths cross again.
- I’m excited to see where your career takes you.
- Let’s connect on LinkedIn.
- I’ll always speak highly of my time here.
- I’m grateful for the skills I’ve gained.
- You can count on me as a reference.
- I’ll miss being part of this team.
- I hope we can work together again someday.
- Thank you for shaping my career.
- I’ll carry the lessons I learned here forever.
- I’m proud of what we accomplished together.
- You’ve helped me grow so much.
- I’ll always remember my time here fondly.
- I’m leaving with great memories.
- Please keep me in mind for future projects.
- I’m thankful for the trust you placed in me.
- I’ll be cheering for the company’s success.
- You’ve been instrumental in my professional growth.
Announcing Your Resignation
Telling your boss you’re leaving can feel awkward, but a well-crafted resignation email can make the process smoother.
Conveying Your Notice of Resignation
Start your email by clearly stating your intent to resign. Here are some phrases you can use:
- I am writing to inform you of my decision to resign.
- Please accept this email as notice of my resignation.
- I wanted to let you know that I will be leaving my position.
- This email serves as my formal notice of resignation.
- I’ve decided to pursue a new opportunity and will be resigning.
Include your last day of work. Give at least two weeks’ notice if possible. You might say:
- My last day will be [date].
- I plan to finish up my duties by [date].
- I’m available to help with the transition until [date].
Thank your employer for the opportunities you’ve had. Try these:
- I’m grateful for the experience I’ve gained here.
- Thank you for your support during my time at [Company].
- I appreciate the chance to work with such a great team.
Structuring Your Resignation Announcement
Keep your email brief and to the point. Start with a clear subject line like:
- Notice of Resignation – [Your Name]
- Resignation – [Your Name]
- Intent to Resign – [Your Name]
Begin with a greeting, then get right to the point. You can say:
- Dear [Manager’s Name],
- Hi [Manager’s Name],
In the body of your email, you can include:
- I’ve accepted a position at another company.
- I’ve decided to take some time off to focus on personal matters.
- I’m moving to a new city and will be leaving my current role.
Offer to help with the transition. You might write:
- I’m happy to help train my replacement.
- Let me know how I can assist in handing off my projects.
- I’ll make sure all my work is up to date before I leave.
End on a positive note. Try these closing phrases:
- I wish you and the team all the best.
- I’ve enjoyed working here and will miss my colleagues.
- Thank you again for everything.
Keep it professional and avoid negative comments. Your goal is to leave on good terms.