Character reference letters help showcase a person’s qualities, skills, and achievements. This article provides you with ready-to-use language that highlights a person’s best traits, work ethic, and personal character in a compelling way. The examples work for different situations, whether recommending a colleague, friend, student, or family member.
Template 1: General Character Reference
To Whom It May Concern:
I have known [Name] for [time period] as [relationship]. During this time, I have observed their exceptional [quality] and [quality].
[Name] consistently demonstrates [specific example of positive trait]. Their ability to [skill] has made them [positive outcome].
I confidently recommend [Name] for [purpose]. Please contact me at [contact information] with any questions.
Sincerely,
[Your Name]
Template 2: Employment Reference
Dear Hiring Manager:
I am writing to recommend [Name], who worked as [position] at [company] for [time period].
[Name] excelled in [responsibility] and demonstrated remarkable [skill]. They completed [specific project] which resulted in [positive outcome].
Their teamwork skills and dedication would make them an asset to your organization.
Regards,
[Your Name]
Template 3: Academic Reference
Dear Admissions Committee:
I am pleased to recommend [Name], whom I have taught [subject] for [time period].
[Name] stands out for their [academic quality] and [character trait]. They earned [achievement] through [specific action].
Their intellectual curiosity and work ethic suggest they will thrive in your program.
Best regards,
[Your Name]
Template 4: Personal Character Reference
Dear [Recipient]:
I have known [Name] as [relationship] for [time period] and can attest to their [quality] and [quality].
[Name] has shown [character trait] when they [specific example]. Their community involvement includes [volunteer work/activity].
You can trust [Name] to be [positive attribute] in any situation.
Sincerely,
[Your Name]
Template 5: Landlord Reference
To Property Management:
I am writing on behalf of [Name], who rented from me for [time period].
[Name] maintained the property with care and always paid rent on time. They communicated effectively about any maintenance needs.
You would find [Name] to be a responsible and respectful tenant.
Regards,
[Your Name]
Examples for Describing Key Qualifications and Accomplishments
When writing about qualifications and accomplishments, you can focus on tangible achievements that demonstrate the person’s capabilities.
Some useful phrases to highlight skills include:
- “[Name] consistently demonstrated exceptional problem-solving abilities during our time working together.”
- “Over the past [time period], I observed [Name] develop remarkable leadership skills while managing a team of [number].”
- “[Name]’s technical expertise in [field/skill] allowed our department to increase productivity by [percentage or metric].”
- For accomplishments, consider using:
- “[Name] successfully completed [project] ahead of schedule, which resulted in [positive outcome].”
- “Through [Name]’s dedicated efforts, our organization was able to [achievement].”
Examples for Highlighting Desirable Character Traits and Attributes
Personal qualities often matter as much as professional skills. You might describe someone’s character using phrases like:
- “[Name] approaches challenges with remarkable resilience and a positive attitude.”
- “I’ve always been impressed by [Name]’s integrity and willingness to stand up for what’s right.”
- “[Name]’s empathy and compassion are evident in how they interact with colleagues and clients alike.”
You could emphasize reliability with:
- “In the [number] years I’ve known [Name], they have consistently demonstrated dependability and follow-through.”
- “[Name] can be counted on to meet deadlines and fulfill commitments, even under pressure.”
- “Team members regularly seek out [Name]’s assistance, knowing they will receive thoughtful and reliable support.”
Examples for Explaining the Nature of Your Relationship
You might want to mention:
- “I have known [Name] for [time period] as their [relationship type].”
- “Our professional relationship began in [year] when we worked together at [Company].”
- “As [Name]’s direct supervisor for [time period], I observed their work habits daily.”
For a more personal approach:
- “I’ve had the pleasure of knowing [Name] for [time period] in both professional and social settings.”
- “My connection with [Name] spans [number] years, during which I’ve seen them grow from [previous role] to [current position].”
Reflecting on Shared Experiences or Milestones
Specific examples strengthen your reference by showing your firsthand knowledge of the candidate’s qualities.
Consider mentioning:
- “While working with [Name] on the [specific project], I witnessed their exceptional ability to [skill].”
- “During our time at [Organization], [Name] successfully led a team through [challenging situation].”
- “I recall when [Name] took initiative to [specific action] that resulted in [positive outcome].”
Example 1: “During the company reorganization in 2025, Robert maintained a positive attitude while taking on additional responsibilities. He successfully managed three critical projects simultaneously, demonstrating his excellent organizational skills.”
Example 2: “Over the past three years, I’ve watched Sarah develop from a talented individual contributor into a respected team leader who now mentors junior staff effectively.”
Commenting on Communication and Teamwork Abilities
Strong character references highlight how someone works with others. You might want to include phrases like:
- “[Name] communicates complex ideas clearly and listens carefully to others’ input.”
- “In group settings, [Name] shows remarkable skill in bringing different viewpoints together.”
- “I’ve repeatedly observed [Name]’s ability to resolve conflicts through thoughtful discussion and compromise.”
Example: “Jane consistently demonstrates exceptional communication skills in both written and verbal forms. Her teammates often seek her input during challenging projects because she explains technical concepts in understandable terms. During our department restructuring, Jane helped bridge communication gaps between technical and non-technical staff, resulting in a smoother transition for everyone.”
Emphasizing Dedication and Ability to Meet Deadlines
References should address how reliable and committed someone is to their work. Consider using:
- “[Name] consistently delivers high-quality work before deadlines, even under pressure.”
- “I can always count on [Name] to follow through on commitments with dedication and attention to detail.”
- “[Name]’s professional integrity shows in how seriously they take deadlines and promises.”
Example: “Robert has never missed a deadline in the three years we’ve worked together. Last quarter, he completed an urgent project two days early despite having limited resources. His dedication extends beyond just meeting timeframesโhe maintains excellent quality standards even when facing tight schedules. Robert’s professionalism and work ethic make him someone you can depend on when results matter.”
Summarizing Candid Opinion and Endorsement
When wrapping up a recommendation letter, you might want to offer your honest assessment of the candidate’s qualities. Strong endorsements often include explicit statements of support.
Examples
“I wholeheartedly recommend Sam for this position, as his integrity and work ethic are unmatched by anyone I’ve worked with in my 15 years in this industry.”
“Based on her exceptional performance under my supervision, I can confidently endorse Maria as someone who will exceed your expectations.”
“Without reservation, I support John’s application and believe he represents exactly the kind of talent your organization needs.”
Hiring managers appreciate direct language that removes any doubt about your level of support.
Reiterating the Candidate as a Valuable Asset
It is recommended to connect the candidate’s strengths to the potential employer’s needs. This helps the hiring manager visualize how the candidate might contribute to their organization from day one.
Examples
“Alex’s unique combination of technical skills and leadership abilities would make him an immediate asset to your team, particularly in your current expansion phase.”
“The dedication and problem-solving approach that Priya demonstrates daily would translate perfectly to the challenges described in your job posting.”
“Given James’s track record of innovation and ability to inspire others, your department would gain not just a team member, but someone who elevates everyone around them.”