A job inquiry email is a great way to get on an employer’s radar, even if they haven’t posted any job openings. By reaching out, you introduce yourself and highlight your qualifications, making a case for why you’d be a great fit for their team.
In this article, we’ll go over several examples of how to write a job inquiry email that stands out. We’ll cover everything from how to introduce yourself to how to showcase your skills and express your enthusiasm for the company.
Difference Between Job Inquiry and Cover Letters
Job inquiries and cover letters may seem similar but serve different purposes. An inquiry email is sent to explore potential opportunities, while a cover letter is specific to a known job opening.
Cover letters often accompany a resume during the application process. They detail how your experience matches the job requirements. In contrast, a job inquiry email doesn’t refer to a specific opening but highlights your skills and interest in working with the company.
I’ve found that using a job inquiry email can sometimes uncover hidden opportunities within a company. Job inquiry emails show your initiative and genuine interest in being part of their team.
Examples of Job Inquiry Emails
Example 1: Simple and Direct
Hi […],
I came across your job posting for the […] role on LinkedIn and was very interested. I have a background in […] and feel that my skills align well with this position.
Could we schedule a call to discuss this opportunity further?
Best,
[Your Full Name]
Example 2: Emphasizing Experience
Dear […],
My name is […], and I am reaching out to inquire about potential opportunities in your […] team. I have […] years of experience in […] and have worked on numerous projects using […].
I would love to chat about any current or upcoming roles that might match my skill set.
Kind regards,
[Your Full Name]
Example 3: Networking Reference
Hello […],
I was referred to you by [Referrer’s Name], who mentioned that your company might be looking for a [Position Name]. With […] years of experience in […], I believe I can add value to your team.
Please let me know if there’s an appropriate time to discuss potential opportunities.
Sincerely,
[Your Full Name]
Example 4: New Graduate
Hi […],
I recently graduated with a degree in […] from [University] and am seeking entry-level roles. Your company’s innovative approach to […] caught my attention, and I would love to contribute as a [Junior Position Name].
Could we arrange a meeting to discuss this possibility?
Thank you,
[Your Full Name]
Example 5: Industry Switch
Dear […],
My name is […], and I’m interested in exploring opportunities in your […] team. Having worked in [Previous Area of Expertise] for the past […] years, I have developed strong communication and […] skills that I believe would be beneficial in [New Area of Expertise].
Would it be possible to set up a time to talk?
Best regards,
[Your Full Name]
Crafting Your Job Inquiry Email
Creating an Effective Subject Line
Your subject line is the first thing the recipient sees and it should grab their attention. Make sure it reflects your intent, such as inquiring about job opportunities. (Avoid vague phrases.)
For example, “Inquiry About Open Positions in Marketing” or “Experienced Sales Manager Seeking Opportunities”.
Including specifics like the department or role you’re interested in can make it more relevant. (Avoid using all caps or overly promotional language.)
Writing a Personal Introduction
Start your email with a friendly greeting and your name. Mention how you found out about the company or the job opening. Personal touches can make a big difference.
For example, “My name is John Smith, and I recently came across your company profile on LinkedIn.”
Establishing a connection right away shows your genuine interest. (If you’ve met someone from the company before, mention that as well.)
Describing Your Skills and Experience
Briefly outline your relevant skills and experience. Highlight achievements that align with the job opportunity you’re seeking. Keep it focused and relevant:
“With over 5 years of experience in digital marketing, I have successfully led multiple campaigns that increased client engagement by 30%.”
Be sure to tie your experience back to what the company might be looking for. You can attach your resume for more detailed information.
Articulating Your Interest in the Company
Explain why you are interested in the company specifically. Mention aspects of the company that appeal to you, like its culture, mission, or products: show that you’ve done your research!
“I’ve always admired (…) Corp’s commitment to innovation and sustainability.”
This demonstrates your genuine interest and helps you stand out from generic applications. It also shows that you are truly engaged with the company’s values.
Requesting Information or a Meeting
End your email with a clear call to action. Politely request additional information or mention your availability for a meeting.
“I would love the opportunity to discuss how my background in sales can benefit your team. Could we arrange a meeting next week?”
Make sure to thank them for their time and consideration. Providing a timeframe for follow-up gives your email a professional touch without being pushy.
The Main Body of the Email
Expressing Interest in Future Positions
For example, you might say:
“I have long admired how [Company] innovates in sustainable technology. The recent project on renewable energy solutions particularly caught my interest.”
(Share what excites you about potentially working there, and express willingness to take on future roles.)
Mentioning a Mutual Connection
If you have a mutual connection, mention it early in the email. This can add credibility and increase the chances of your email being read. Include the person’s name and how you know them.
For instance, you might write:
“I recently spoke with [Name], who highlighted the inspiring work culture at [Company]. We have worked together on several projects at [Previous Company], and they thought I would be a great fit for your team.”
If applicable, make clear how this connection enhances your suitability for the company.
Demonstrating Your Qualifications
Use this part to clearly outline your skills and experiences. Focus on how your background aligns with the company’s needs; mention specific roles, responsibilities, and achievements relevant to future positions.
For example:
“With over five years of experience in digital marketing and a proven track record of increasing online engagement by 30%, I am confident in my ability to contribute to [Company]’s marketing objectives.”
This is your chance to match your qualifications with the company’s goals and highlight what makes you a great candidate. Use bullet points if necessary to make key qualifications stand out.
Finalizing Your Email
To leave a positive lasting impression with your job inquiry email, you need three key elements: a professional email signature, attaching all essential documents, and thorough proofreading before sending.
Including a Professional Email Signature
Your email signature provides a polished closing to your correspondence. A professional email signature typically includes your full name, job title, and contact information.
For example:
Jane Smith
Marketing Specialist
+1-234-567-8901
jane.smith@exampleemail.com
Adding links to your LinkedIn profile or portfolio can also be beneficial: it ensures the recipient can easily access your professional information and contact details.
Attaching Essential Documents
When sending a job inquiry, make sure to attach necessary documents such as your resume, cover letter, and any other required materials.
One tip I’ve found useful is to name your files clearly and professionally. For instance, JaneSmith_Resume.pdf or JaneSmith_CoverLetter.pdf.
Double-check that all attachments are included before sending the email: this attention to detail shows you are organized and thorough!
Proofreading Before Sending
Before hitting send, proofread your email carefully: ensuring your email is error-free demonstrates professionalism and attention to detail.
Q & A
What should I include in a subject line when sending a job inquiry email?
Your can use phrases like “Job Inquiry: [Position] – [Your Name]” or “Interest in [Department/Team] Opportunities.” Try to avoid vague or overly lengthy subject lines.
How do I compose a polite email to inquire about job opportunities?
Start with a cordial greeting, introduce yourself, and explain how you learned about the company. Then state your interest in potential job opportunities. Then thank them for their time.
What are some important tips for writing a job-seeking email to a potential employer?
Use a professional email address, proofread your email, and attach your resume. Mention any mutual contacts if applicable, and be clear about your intentions.
Can you provide a blueprint for a job inquiry email for someone who’s recently graduated?
Begin with a greeting, introduce yourself as a recent graduate, and mention your field of study. Briefly describe your skills and express your enthusiasm to contribute to the company.
Example:
Hi […],
I am […], a recent graduate in […] from [University]. I am excited about possible opportunities at […]. My coursework and internship experience have prepared me well for a role in […].
Thank you for considering my application.
Best regards,
[Your Name]
How can I follow up on a job application with an inquiry email?
Wait about one to two weeks before following up. Reference your previous application, reaffirm your interest in the role, and politely ask for an update on your application status. Related: 5 Examples: Follow Up on Job Applications (Get More Interviews)