Quitting a job can feel stressful. A short resignation letter makes the process simpler. You don’t need to write a long explanation. A brief, polite letter that states your last day is all you need. This helps you leave on good terms. It also gives your boss time to plan for your departure.
Want to write your own? We’ve got you covered. Check out these easy-to-use examples and templates. They’ll help you craft the perfect short resignation letter in no time.
Standard Resignation Letter Template
A standard resignation letter is simple and straightforward. You can use this template for most situations:
Template 1
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Last Day of Work].
Thank you for the opportunities for growth and development you have provided me during my time here.
Sincerely,
[Your Name]
Template 2:
Dear [Manager’s Name],
Please accept this letter as notice of my resignation from [Company Name]. My last day will be [Date].
I appreciate the support and guidance I’ve received during my time here.
Best regards,
[Your Name]
Template 2
Dear [Manager’s Name],
I am resigning from my role as [Your Job Title] at [Company Name]. My final day of work will be [Date].
Thank you for your mentorship and support throughout my time here.
Sincerely,
[Your Name]
Example:
Dear Mr. Smith,
I am writing to inform you of my decision to resign from my position as Marketing Coordinator at ABC Company, effective November 22, 2024.
Thank you for the opportunities for growth and development you have provided me during my time here.
Sincerely,
Jane Doe
Short-Notice Resignation Template
Template 3
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Your Job Title], effective [Date].
I apologize for the short notice and will do my best to assist with the transition.
Sincerely,
[Your Name]
Template 2:
Dear [Manager’s Name],
This letter is to notify you of my resignation from [Company Name], effective [Date].
I understand this is short notice, and I’m happy to help with the transition as much as possible.
Best regards,
[Your Name]
Template 4
Dear [Manager’s Name],
I am writing to give notice of my resignation from my role as [Your Job Title]. My last day will be [Date].
I apologize for the short notice and will work hard to wrap up my duties before leaving.
Sincerely,
[Your Name]
Example:
Dear Ms. Johnson,
I regret to inform you that I am resigning from my position as Sales Associate, effective November 15, 2024.
I apologize for the short notice and will do my best to assist with the transition.
Sincerely,
John Smith
Career Change Resignation Example
Template 5
Dear [Manager’s Name],
I am writing to let you know that I have decided to pursue a new career direction. My last day at [Company Name] will be [Date].
Thank you for your support during my time here.
Best wishes,
[Your Name]
Template 2:
Dear [Manager’s Name],
Please accept this letter as notice of my resignation from [Company Name]. I have decided to explore a new career path, and my last day will be [Date].
I appreciate the skills I’ve gained here and the support you’ve provided.
Sincerely,
[Your Name]
Template 6
Dear [Manager’s Name],
I am resigning from my position as [Your Job Title] to pursue a new career opportunity. My last day of work will be [Date].
Thank you for your understanding and support during my time at [Company Name].
Best regards,
[Your Name]
Example:
Dear Mr. Brown,
I am writing to let you know that I have decided to pursue a new career direction. My last day at XYZ Corporation will be November 30, 2024.
Thank you for your support during my time here.
Best wishes,
Sarah Lee
Essentials of a Resignation Letter
A good resignation letter keeps things short and sweet while hitting all the key points. It’s a chance to leave on a positive note and keep doors open for the future.
Structure and Format
Keep your resignation letter simple and to the point. Start with the date and your contact info at the top. Address it to your boss or HR manager. Use a standard business letter format with 1-inch margins and a readable font like Arial or Times New Roman.
Stick to one page – you don’t need to write a novel! A few short paragraphs will do the job. Use a polite, professional tone throughout. Avoid fancy formatting or decorative elements.
What to Include
Your letter should clearly state that you’re resigning and give your last day of work. Two weeks’ notice is standard, but check your contract. Thank your employer for the opportunities you’ve had.
You can briefly mention your reason for leaving, but don’t go into detail or say anything negative. Offer to help with the transition. End on a positive note by wishing the company well.
Keep it upbeat and professional. This isn’t the place to air grievances or brag about your new job. Focus on gratitude and moving forward positively.
The Transition Process
Leaving your job smoothly helps both you and your employer. A good transition keeps things running well and leaves a positive impression.
Offering Assistance During Transition
Let your boss know you’re willing to help during your notice period. Offer to train your replacement if one is hired before you leave. You can also create guides or documents explaining your daily tasks and responsibilities. This makes it easier for the next person to take over your role.
Be ready to answer questions from coworkers who may need to cover your duties. Stay positive and helpful, even if you’re excited to move on. Your kindness will be remembered long after you’re gone.
Ensuring a Smooth Handover
Make a list of all your ongoing projects and their status. Share this with your manager and team members. Set up meetings to go over important information and deadlines.
Clean up your files and organize your workspace. Label things clearly so others can find what they need. Update any shared documents or databases you’ve been working on.
Don’t forget to return company property like laptops, keys, or badges. Tie up loose ends with clients or vendors you’ve been working with.
A smooth handover shows you care about the company’s success, even as you move on to new opportunities.