A well-crafted email can make a big difference when asking for a raise. The written format lets you highlight key accomplishments and share exact numbers that support your request. Your manager can also review the details at their own pace.
Asking for a Raise Email Templates and Examples
The following templates help employees communicate their value and request compensation adjustments professionally.
Template 1
Performance-Based Request
“Dear [Manager Name], I’ve contributed significantly to our team by [specific achievement] and [specific achievement]. Based on my performance and market research showing [salary data], I’d like to discuss adjusting my compensation to reflect my contributions. Best regards, [Your name]”
Example
“Dear Ms. Johnson,
I’ve contributed significantly to our team by increasing quarterly sales by 27% and implementing a new CRM system that improved customer response times by 40%. Based on my performance and market research showing the median salary for this role is $75,000, I’d like to discuss adjusting my compensation to reflect my contributions.
Best regards,
John Smith”
Template 2
Skills Development
“Dear [Manager Name], After completing [certification/training], I’ve applied these new skills to [specific project]. I’d appreciate discussing how this enhanced expertise could reflect in my compensation. Best, [Your name]”
Example
“Dear Mrs. Patel,
After completing my AWS Solutions Architect certification, I’ve applied these new skills to our cloud migration project. I’d appreciate discussing how this enhanced expertise could reflect in my compensation.
Best,
Lisa Martinez”
Template 3
Market Value Adjustment
“Dear [Manager Name], Recent market research indicates the standard salary range for my position is [range]. With my experience and track record of [achievement], I believe a salary adjustment would align my compensation with current market rates. Regards, [Your name]”
Example
“Dear Dr. Thompson,
Recent market research indicates the standard salary range for my position is $85,000-95,000. With my experience and track record of reducing project delivery times by 30%, I believe a salary adjustment would align my compensation with current market rates.
Regards,
David Kim”
Template 4
New Responsibilities
“Dear [Manager Name], Since taking on [new project/role], I’ve successfully managed [specific tasks]. Given these additional responsibilities, I’d like to schedule time to discuss my compensation package. Thank you, [Your name]”
Example
“Dear Mr. Rodriguez,
Since taking on the social media marketing campaign, I’ve successfully managed content creation for three platforms and grown our following by 10,000 in six months. Given these additional responsibilities, I’d like to schedule time to discuss my compensation package.
Thank you,
Sarah Williams”
Template 5
Business Impact
“Dear [Manager Name], My initiatives have generated [specific revenue/savings] for our company. I’d like to schedule time to discuss aligning my compensation with these contributions. Thank you, [Your name]”
Example
“Dear Mr. Chang,
My initiatives have generated $250,000 in new revenue through the launch of our mobile app. I’d like to schedule time to discuss aligning my compensation with these contributions.
Thank you,
James Wilson”
Template 6
Career Growth
“Dear [Manager Name], Over the past [time period], I’ve grown from [previous role] to [current responsibilities]. I’d like to discuss adjusting my compensation to match this progression. Regards, [Your name]”
Example
“Dear Ms. Anderson,
Over the past two years, I’ve grown from Junior Analyst to Project Lead, managing a team of five. I’d like to discuss adjusting my compensation to match this progression.
Regards,
Emily Brown”
Template 7
Team Leadership
“Dear [Manager Name], Since leading [team/project], we’ve achieved [specific results]. I’d like to discuss a compensation adjustment that reflects this leadership role. Best regards, [Your name]”
Example
“Dear Mr. O’Brien,
Since leading the product development team, we’ve achieved a 50% reduction in time-to-market for new features. I’d like to discuss a compensation adjustment that reflects this leadership role.
Best regards,
Robert Taylor”
Template 8
Innovation
“Dear [Manager Name], My implementation of [new process/system] has improved [specific metric]. I’d like to schedule time to discuss my compensation in light of these innovations. Thanks, [Your name]”
Example
“Dear Ms. Lee,
My implementation of automated testing procedures has improved our deployment efficiency by 60%. I’d like to schedule time to discuss my compensation in light of these innovations.
Thanks,
Amanda Garcia”
Template 9
Client Success
“Dear [Manager Name], Our client satisfaction rates increased by [percentage] through my work on [specific projects]. I’d appreciate discussing a compensation adjustment that reflects this impact. Best, [Your name]”
Example
“Dear Mr. Mitchell,
Our client satisfaction rates increased by 35% through my work on the customer experience redesign project. I’d appreciate discussing a compensation adjustment that reflects this impact.
Best,
Thomas Wright”
Template 10
Professional Development
“Dear [Manager Name], After [time period] of consistent growth and achievement, including [specific accomplishment], I’d like to discuss adjusting my compensation to reflect my professional development. Regards, [Your name]”
Example
“Dear Mrs. Cohen,
After three years of consistent growth and achievement, including leading our company’s largest account acquisition worth $2M annually, I’d like to discuss adjusting my compensation to reflect my professional development.
Regards,
Rachel Foster”
Composing the Email: Example Phrases
Writing a well-structured email to request a raise needs careful planning and the right approach. Clear communication, timing, and supporting evidence work together to make a strong case.
Starting With Gratitude
A genuine thank-you sets a positive tone for the conversation:
“I wanted to express my gratitude for the opportunities I’ve had at [Company Name]”
“The past [time period] has been rewarding, and I appreciate the chance to grow with the team”
“Thank you for supporting my professional development since joining the company”
“I’m grateful for the mentorship and guidance you’ve provided”
“Working with this amazing team has been a highlight of my career”
“The trust placed in me to lead [project name] means a lot”
“I value the collaborative environment we’ve built together”
“Your support has helped me become a stronger professional”
“The learning opportunities at [Company Name] have been incredible”
“I feel fortunate to work with such talented colleagues”
Stating Your Request Clearly
The request needs to be direct and specific:
“I would like to discuss a salary adjustment of [X%]”
“Based on my contributions, I’m seeking a raise to [specific amount]”
“I believe a salary increase of [X%] reflects my current value”
“My request is for a pay increase to align with my expanded responsibilities”
“I’m writing to discuss adjusting my compensation to [amount]”
“A raise of [X%] would match my growth and achievements”
“I would like my salary to increase to [amount] effective [date]”
“My goal is to reach a compensation level of [amount]”
“I’m seeking an adjustment to bring my salary to market rate”
“A raise to [amount] would reflect my current role and responsibilities”
Enclosing Evidence of Market Rates and Performance
Supporting data strengthens the request. Numbers and specific examples make a compelling case for the raise.
“According to [source], the market rate for my role is [amount]”
“My recent project resulted in [X%] increase in team productivity”
“Industry surveys show similar positions earning [amount] annually”
“I’ve exceeded my targets by [X%] for [time period]”
“My initiatives saved the company [amount] this year”
“Feedback from clients shows [X%] satisfaction rate”
“My team’s performance has improved [X%] under my leadership”
“[Source] indicates competitive salaries range from [amount] to [amount]”
“Customer retention increased [X%] through my strategies”
“Revenue from my accounts grew by [X%] this quarter”