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3 Sample Emails: How to Ask for a Raise in Writing

Before asking for a raise, it’s important to make sure you are fully prepared. Gathering key information about your job performance and accomplishments is a great start. Here are some basic points you should consider:

  • First, research your industry standards. Understand the average salary for your role and experience in your location. Websites like Glassdoor and Payscale may provide useful information to help you get a clear idea of the market value of your position.
  • Next, be ready to show your achievements and contributions. Highlight your successes, any increased responsibilities you’ve taken on, and any new skills you’ve acquired. Make a list of quantifiable achievements, such as completed projects, revenue generated, or any notable innovations.
  • Timing is crucial when asking for a raise. Try to find the right moment, such as during performance reviews or after a major accomplishment. It’s usually not a good idea to request a raise during a company-wide budget crunch or when the management is going through a major transition.
  • Once you’ve gathered this essential information, you can begin crafting your letter. Start by addressing your manager or supervisor and expressing gratitude for the opportunity to work in your current role. Then, mention your research on industry standards and explain how your salary compares to the market rate. After that, present your achievements as evidence that you deserve a raise.

Preparation Phase

Research Salary Averages

Before writing your letter, it’s important to research salary averages for your position in your industry and location. Websites like Glassdoor and Payscale can help you find this information. Compare your current salary with these averages to determine if you’re underpaid or fairly compensated. Knowing this data will make your request for a raise more persuasive.

Assess Your Performance

Take time to evaluate your performance at work. List your recent accomplishments, contributions, and how you have exceeded expectations in your role. This will help build your case for a raise. Reflect on any areas where you might have room for improvement and be prepared to discuss these as well.

Gather Supporting Documents

Compile any relevant documentation that will support your request for a raise. This can include performance evaluations, positive feedback from clients or colleagues, and records of any relevant certifications or professional development programs you have completed. Organize these documents to present them convincingly when you make your case.

Writing Your Letter

Step 1: Introduction

Start your letter with a friendly greeting, addressing your manager or supervisor by their first name. Begin by expressing gratitude for the opportunity to work in your current position. Then, state the purpose of the letter by mentioning that you would like to discuss the possibility of a raise.
Dear [First Name],

I want to express my gratitude for the opportunity to work as a [Your Position] at [Company Name]. I have learned a great deal and value the experiences I’ve had here. I am writing to discuss the possibility of a salary increase.

Step 2: Writing the Body

In the body of your letter, provide specific examples of your accomplishments, goals you’ve reached, and positive feedback you’ve received. Demonstrate how your achievements have positively impacted the team or company. Use clear and concise language to explain why you believe a raise is justified.

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Bullet points can be helpful for presenting your achievements:
– Launched Project A, resulting in a 20% increase in overall efficiency
– Received positive feedback from peers and clients for my communication skills
– Trained 5 new team members, contributing to their successful integration into the team

Step 3: Concluding Effectively

Finish your letter by reiterating your appreciation for the opportunity to work with your manager and the company. Express your willingness to have an open conversation to further discuss the salary increase. Offer to provide any additional information or materials, if necessary.
Once again, thank you for the opportunity to work at [Company Name]. I am confident that my continued growth and dedication to the team will contribute to the company’s success. I am open to discussing my request for a salary increase further and would be happy to provide any additional information or materials you may need.

Sincerely,

[Your Name]

Sample Raise Request

When you’re ready to write your raise request letter, kick it off with a friendly and professional greeting. Briefly mention your accomplishments and how your work has added value to the company. Clearly state your desired salary increase and any supporting data, such as industry averages or comparison to colleagues. Finally, thank your supervisor for considering the request and offer to discuss it in person.

Example 1

Dear [Supervisor’s Name],

I am writing to formally request a salary increase based on my outstanding performance and increased responsibilities over the past year. During my time with [Company Name], I have successfully [list 2-3 accomplishments], leading to significant revenue growth and positive feedback from clients.

After researching the current market rates for similar positions, I believe that an appropriate increase for my role would be [desired salary increase percentage]. This increase also takes into consideration the additional tasks and responsibilities I have taken on, such as [additional tasks and responsibilities].

Thank you for considering my request, and I hope we can discuss this matter at your earliest convenience.

Best regards,

[Your Name]

Example 2

Dear [Manager],

I hope this message finds you well. As I reflect on my time at [Company], I am grateful for the opportunities and experiences I’ve had in my role as [Your Position]. It has been a pleasure to work alongside such a talented team, and I am excited about the value I have brought and will continue to bring to our organization.

During my research, I discovered that the average salary for [Your Position] in our area is around [Average Salary] according to [Sources like Glassdoor/Payscale]. Considering my current salary of [Your Salary], I found this to be below the industry standards for someone with my level of experience and expertise.

Throughout my tenure, I have consistently demonstrated my commitment to the success of our company with several achievements, including [List your valuable accomplishments]. It’s clear to me that my skillset and contributions have had a positive impact on the company.

With all this in mind, I kindly request a salary review and adjustment to more accurately reflect the industry standards and my performance. I am confident that a raise would not only reinforce my commitment but also motivate me to continue delivering exceptional results.

Thank you for taking the time to consider my request, and I look forward to discussing this further at your earliest convenience.

Sincerely,
[Your Name]

Sample Promotion Request

If you’re requesting a promotion rather than a raise, start your letter by expressing your enthusiasm for your current position and appreciation for your employer’s support. Clearly state the position you’re seeking, then list your accomplishments and qualifications that make you well-suited for the new role. Close your letter with a thank you and a request for a face-to-face meeting.

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Example 3

Dear [Supervisor’s Name],

I hope you’re doing well. I’ve thoroughly enjoyed working as a [Current Position] with [Company Name] and would like to express my gratitude for the opportunities I’ve been given to advance my career. I am writing to formally request consideration for the [Desired Position] role, which I believe aligns well with my skills and experience.

During my tenure at [Company Name], I have demonstrated [list 2-3 accomplishments]. I believe that my expertise in [specific skill] and my ability to [specific action] make me a strong candidate for this promotion.

I would be grateful for the opportunity to discuss my request in person and explore how I can contribute further to [Company Name] in this new capacity. Thank you for your time and consideration.

Sincerely,

[Your Name]

After the Letter

Follow-Up Steps

  1. Give it time. Allow your manager or supervisor some time to review your letter. They might be busy with other tasks, so be patient and wait for their response.
  2. Be proactive. If you haven’t heard back after a reasonable amount of time, consider taking the initiative to follow up. You can send an email or talk to your manager in-person, politely reminding them about the letter and asking if they’ve had a chance to review it.
  3. Prepare for the conversation. It’s likely that your manager will want to discuss your request for a raise, so be ready for this conversation. Revisit your letter and any supporting documents you’ve provided, such as performance reviews or a list of your recent achievements. Make sure you can confidently explain why you deserve a raise and be prepared to answer any questions.
  4. Stay professional. During the conversation, maintain a calm and professional demeanor. Listen carefully to your manager’s feedback, and if they point out areas for improvement, be open to their suggestions and show that you’re willing to work on these aspects.
  5. Be flexible. While it’s important to have a desired outcome in mind, be prepared to negotiate and find a compromise if necessary. This might include discussing other forms of compensation, such as a bonus or additional benefits, if an immediate raise isn’t possible.
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Frequently Asked Questions

What are the key elements for a well-written salary increase request?

A well-crafted raise request should include a clear subject line, a polite and professional tone, a timeline of your achievements, specific examples of your accomplishments, a quantifiable justification for the raise, and a proposed salary increase. Be sure to proofread your letter for grammar and spelling before sending it.

How can I effectively present my accomplishments in a raise request letter?

Showcase your accomplishments by highlighting your key contributions to the company and linking them to your job duties. Provide examples of achievements, such as successful projects, improvements to processes, or positive feedback from clients. Use quantifiable data, like percentages or numbers, to emphasize the scale of your impact.

What tips can help make my salary increase letter more persuasive?

To make your salary increase request more persuasive, research your industry’s salary standards and benchmark your current salary against them. Clearly articulate your reasons for requesting a raise and provide concrete evidence of your value to the company. Be concise and focused on your achievements, avoiding excessive flattery or making emotional appeals.

What’s an appropriate way to request a raise through email?

When requesting a raise through email, write a clear and concise subject line indicating your intention, such as “Request for Salary Review.” In your email, maintain a professional tone, outline your achievements, provide justification for the increase, and suggest a meeting with your supervisor to discuss your request further. Be sure to proofread your email before sending it.

How can I showcase my value to the company in a salary increment proposal?

Illustrate your value to the company by sharing specific instances where you’ve made a significant contribution, such as successful projects, cost savings, or increased productivity. Quantify your achievements by including numbers or percentages to demonstrate the magnitude of your impact. Additionally, mention any additional responsibilities you’ve taken on and how they’ve benefited the company.

What are some creative approaches to asking for a raise in writing?

While maintaining a professional tone, add some personality to your salary increase request. Instead of just listing accomplishments, tell a story that demonstrates your growth and contributions to the company. You can also consider presenting your achievements visually, using infographics or charts to illustrate your successes. Always make sure to keep the focus on your value and contributions to the organization.

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