Monitoring employee attendance is one of the most important aspects of staff management. Nevertheless, the whole undertaking is daunting for both small and big companies.
For millennia, human resources managers have relied upon manual techniques like headcount and simple observation to establish who has and who hasn’t reported for work. However, with more employees working virtually, the traditional methods are no longer applicable.
Thanks to technological advancements and the absolute dedication of unrelenting developers, there are dozens of attendance tracking software tools to streamline the process. This large collection of these intelligent human resources tools provides you with many options.
This detailed guide will help you navigate your way through the intricate maze and find the best attendance tracking tool for your organization.
- What Is Attendance Tracking Software Part 1
- Types of Attendance Tracking Software Part 2
- Choosing the Right Attendance Tracking Software Part 3
- 6 Essential Features Part 4
What Is Attendance Tracking Software?
One of many human resources management solutions, attendance tracking software is designed to help monitor employee attendance. This state-of-the-art tool tracks and optimizes the time your employees spend working and keeps precise accounts of salaries and wages paid.
Using meticulously engineered features, intelligent algorithms and user-friendly interfaces, this sophisticated human resources tool allows employees to electronically clock in and out of work. Attendance tracking systems also enable you to easily execute other vital employee management functions, including:
- Managing paid time off (PTO)
- Developing employee schedules
- Offering insightful labor regulation information
Designed with a multi-use interface and a self-service functionality, attendance tracking software also grants employees complete autonomy when handling time tracking undertakings like :
- Reviewing hours they have worked
- Current and future work schedules, and
- PTO earnings
Therefore, attendance tracking software is vital for both the managers and employees.
Types of Attendance Tracking Software
In terms of functionality and where they are best applicable, these human resources software tools can be put into two major groups.
Basic Attendance Tracking Software
Designed with a self-standing time clock and a paper time card recording technique, this simple system handles basic computations to estimate the number of hours worked each day. Without integration with other human resources programs, basic attendance tracking software is best for small and upcoming organizations.
Integrated Attendance Tracking Software
Consisting of powerfully integrated time clocks and solid integration with other human resources platforms, this version is considered stable and incredibly resourceful in terms of precision and details. Integrated attendance software is best for large companies with many remote employees.
Detailed Guide to Choose Attendance Tracking Software
Choosing attendance tracking software is not a walk in the park. If you want to find the best solution for your organization, you should start by asking yourself the one question most shoppers dread.
What do you really want to achieve?
Often, buyers are pulled down into the sinkhole of features and functionalities and grow oblivious to the main reason they are looking for attendance tracking software. So, first and foremost, it is imperative to identify some of the key areas you want to improve in your organization.
By doing so, you will at least have a picture of your ideal solution.
6 Essential Features to Consider in Attendance Tracking Software
1. System Integration
An excellent attendance tracking solution should offer seamless integration with other human resources management programs like accounting and payroll. Besides ensuring a quick and easy flow of data across platforms, this functionality gives attendance managers a chance to intercept duplication and manual data harmonization.
Functioning autonomously, this capability saves time and prevents erroneous data from entering the system.
Some of the key integrations to look for include:
Scheduling Tools Integration
Incorporating scheduling programs in this human resources management software greatly simplifies the scheduling process by allowing managers to factor in official time spent not working, e.g. meal breaks, thus optimizing your employees. This greatly helps in drawing developing paychecks.
This integration offers your payroll management department a centralized, data-rich avenue essential for quickly developing paychecks.
2. Reporting Systems
You need an attendance tracking software tool that can create exquisite reports with the available data. To do this, however, you must choose a solution that can provide detailed insight regarding your employees’ working patterns.
Your chosen program should provide real-time updates in an incredibly flexible format so you can seamlessly share them across platforms.
3. Policy Compliance
Another important feature to consider in an attendance tracking system is a policy compliance functionality. Typically, there are standard regulatory policies enacted by the labor authorities, which every employee is entitled to include paid holidays and overtime pay.
However, with dozens of workers in your organization, complying with these regulations can be tricky and stressful. With impeccably designed policy compliance capabilities, an attendance tracking software will autonomously streamline both timesheets and time-off procedures.
4. Leave Requests
Sometimes an employee may get sick, forcing him or her to take an urgent leave. This leaves a gap in the workflow, which would greatly affect the normal operation of your business, especially if you are relying on a manual tool to track employee absences.
To avoid understaffing, choose an attendance tracking software tool designed with individual elements to track leaves. An attendance module will autonomously sift through emails and spreadsheets and integrate staff absence information with the corporation’s calendar, thus streamlining personnel planning.
5. Key Performance Indicators (KPI)
If you are looking for an attendance tracking software tool with hybrid reporting capabilities, consider one designed with key performance indicators. This feature offers real-time updates which help human resources managers forecast and manage labor-related expenses.
KPI help streamline various functionalities, including:
- Refining schedules in regard to organizational requirements
- Compiling worked hours
- Reviewing real-time productivity
- Job costs
6. Mobile Phone Compatibility
Smartphones have become the number one device for most people. Intelligently designed mobile phones are easy to use, provide creature comforts, and ensure unprecedented convenience.
Capitalizing on this niche could be a game changer for your business. Choosing an attendance tracking software that supports smartphone platforms will help you quickly receive updates while on the go.
Other Key Features to Consider
- Flexible time-tracking options
- Accurate timekeeping
- Ability to track all time issues
- Mobile compatibility
- Proactive alerts
- Audit trail features