Email confirmations play a big role in the modern workplace. A quick reply lets others know their message made it through and keeps work flowing smoothly. Sending a clear, professional response to “Please confirm receipt of this email” shows respect and helps build trust.
Examples of Confirmation Responses
Simple, clear responses help maintain good communication and show professionalism when confirming receipt of emails.
“Thank you for your email. I confirm receipt.”
“I have received your email and will review it shortly.”
“Your email has been received. Thank you for sending it.”
“Thank you for the information. I confirm that I have received your email.”
“I acknowledge receipt of your email. Thank you.”
“I have received your email and will get back to you soon.”
“Thank you, I confirm that I have received your email.”
“Your email has been received and noted. Thank you.”
“I confirm receipt of your email and will respond as soon as possible.”
“I have received your email. Thank you for the update.”
“Thank you for your email. I confirm that it has been received.”
“I acknowledge receipt of your email and will review the contents.”
“Your email has been received. I will get back to you shortly.”
“I confirm that I have received your email. Thank you.”
“Thank you for your message. I confirm receipt of your email.”
“I have received your email and will take the necessary actions.”
“Your email has been received and is being processed. Thank you.”
“I acknowledge receipt of your email and appreciate the information.”
“Thank you for your email. I confirm that I have received it.”
“I have received your email and will follow up accordingly.”
Examples of Formal Business Acknowledgments
Example 1
“I confirm receipt of your email dated [date]. I will review the information and respond by [date/time].”
Example: “I confirm receipt of your email dated February 18, 2025. I will review the information and respond by February 21, 2025.”
Example 2
“Thank you for your message. This email confirms receipt of [document/information]. Our team will process your request within [timeframe].”
Example: “Thank you for your message. This email confirms receipt of the Q1 sales report. Our team will process your request within 48 hours.”
Example 3
“Your email regarding [subject] has been received. I will address your concerns by [date/time].”
Example: “Your email regarding the client presentation has been received. I will address your concerns by end of business today.”
Examples of Informal or Brief Confirmations
Example 1
“Message received. Working on it now.”
Example 2
“Got it, thanks! Will get back to you by [time].”
Example: “Got it, thanks! Will get back to you by 3 PM.”
Example 3
“Thanks for sending this. I’ll take a look and respond by [timeframe].”
Example: “Thanks for sending this. I’ll take a look and respond by tomorrow morning.”
Crafting Your Confirmation Response
Components of a Professional Reply
The most effective confirmation replies stay brief and direct. A good response includes a greeting, acknowledgment of receipt, and a simple closing.
Examples of clear confirmation messages:
- “Email received. I’ll review the documents and respond by Friday.”
- “Thanks for sending this. I got your email and attachments.”
- “Message received. I’ll take care of this request today.”
Adding specific details helps track conversations:
- Include the subject line or topic
- Reference any deadlines mentioned
- State next steps if needed
Alternative Phrases to Ask for Email Receipt Confirmation
In some cases, you may be the one requesting confirmation that your email has been received, rather than being asked to confirm receipt yourself. The following example phrases can help ensure that your important messages have reached their intended recipient:
- “Please confirm you got this email”
- “Send a quick note back when you get this”
- “A quick confirmation would be great”
- “Please reply to confirm”
- “Would you mind confirming you received this?”
- “I’d appreciate a quick confirmation”
- “Looking forward to your confirmation”
- “Please drop me a line when this reaches you”
- “Kindly acknowledge receipt”
- “A brief acknowledgment would help”
- “Please confirm safe receipt”
- “Confirmation of receipt requested”
- “Please acknowledge this message”
- “Your confirmation would be appreciated”
- “Awaiting your receipt confirmation”
- “Just checking this reached you”
- “Please let me know when you get this”