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26 Example Paragraphs for Performance Reviews [Positive & Negative Feedback]

Performance reviews play an essential role in employee growth and development. Effectively conveying praise and guidance facilitates open communication and contributes to a positive work environment. This article provides example paragraphs for performance reviews, focusing on various skills and including both positive and negative examples; each skill is addressed separately, with example paragraphs demonstrating how to effectively communicate strengths or areas for improvement.

See also: 2000+ Performance Review Phrases: The Complete List (Performance Feedback Examples)

How to Give Effective Feedback (and Avoid Mistakes)

Communication Skills

Positive Feedback Example for Communication Skills

“Emma consistently demonstrates strong communication skills, both in writing and speaking. Her emails are clear, concise, and always contain all necessary information, making it easy for colleagues to understand her messages and respond promptly. Additionally, her ability to intertwine detailed explanations with relevant examples allows her to convey complex ideas in an easily digestible manner.

During team meetings, Emma is an active listener, giving her undivided attention to the speaker and providing thoughtful input on the topic at hand. Notably, she has shown tact and empathy when mediating team discussions, diffusing tense situations effectively. As a result, she contributes to a positive and inclusive work environment.”

Negative Feedback Example for Communication Skills

“John has room for improvement in his communication skills. His written correspondence tends to be disorganized and lacking in detail, creating confusion for the recipients. It is recommended that John proofread his messages carefully and ensure that they include all necessary information before sending them.

In team meetings, John often interrupts his colleagues and speaks over them, making it difficult for others to express their thoughts or complete their points. To improve, John should practice active listening, allowing his team members to speak uninterrupted and demonstrate respect for their opinions.”

See also: Performance feedback phrases for communication skills: Performance Review Phrases for Communication

Leadership Skills

Positive Feedback Example for Leadership Skills

“Emma has demonstrated exceptional leadership skills by fostering a positive work environment where team members feel valued and engaged. She leads by example and creates an atmosphere that encourages open communication, collaboration, and continuous learning. Her team consistently meets and often exceeds their goals, reflecting her ability to delegate tasks effectively and provide constructive feedback to drive improvement.

During challenging times, Emma maintains a calm and collected demeanor, serving as a source of support and reassurance for her team. She has been instrumental in implementing team-building exercises that have helped improve overall team performance and cohesion.”

Negative Feedback Example for Leadership Skills

“While George has demonstrated strong technical skills, his leadership abilities require improvement. He tends to micromanage tasks, which can undermine team members’ confidence and limit their opportunities for growth. In addition, rather than proactively addressing issues and conflicts, George often disregards them, leading to a tense work environment.

Team members have reported feeling unsupported and disengaged, impacting their overall motivation and productivity. To enhance his leadership skills, George should focus on developing better communication and delegation abilities, as well as providing timely and constructive feedback to foster a more supportive and collaborative team dynamic.”

See also: Performance feedback phrases for leadership skills: 169 Performance Review Feedback Phrases for Planning, Leadership, Management Style

Teamwork Skills

Teamwork skills are essential for employees to effectively work together, achieve common goals, and create a positive workplace environment.

Positive Feedback Example for Teamwork Skills

“John demonstrates a strong work ethic and a commitment to the team. He actively collaborates with colleagues and willingly offers his support in any way needed. John’s ability to give and receive constructive criticism has helped the team maintain a healthy working relationship. John respects and values the opinions of his team members. He also communicates his ideas and opinions clearly to other team members, which has greatly improved the group’s overall efficiency. John’s teamwork skills include: effective communication, open-mindedness, active listening, conflict resolution.”

Negative Feedback Example for Teamwork Skills

“Jane shows a lack of teamwork skills that have impacted her team’s performance. She tends to work in isolation and does not openly communicate her ideas or opinions with others. This has led to misunderstandings on several occasions and increased the risk of project delays.

Jane also tends to dismiss the feedback and input of other team members, which has negatively impacted overall morale. She struggles to accept constructive criticism and has shown resistance to change. This behavior hinders the team’s ability to optimize processes and achieve common goals.

Areas for improvement in Jane’s teamwork skills include:

  • Area of improvement: Communication
    Suggested action: Participate in training sessions focused on communication skills.
  • Area of improvement: Listening
    Suggested action: Attend workshops on active listening and open-mindedness to better understand the value of diverse perspectives.
  • Area of improvement: Conflict resolution
    Suggested action: Seek guidance from a mentor or coach to improve conflict resolution skills.
  • Area of improvement: Collaboration
    Suggested action: Connect with colleagues regularly and engage in team-building activities to strengthen bonds among the team members.”

See also: Performance feedback phrases for teamwork skills: 150+ Performance Appraisal Phrases (Teamwork, Technical Skills, Time Management)

Problem-Solving Skills

Problem-solving skills are essential for employees to effectively tackle challenges and find solutions in their daily tasks.

  Productivity: Performance Review Examples (Rating 1 - 5)

Positive Feedback Example for Problem Solving Skills

“Jane has consistently showcased her exceptional problem-solving skills throughout her time on the customer support team. When faced with complex customer issues, she is able to quickly identify the root cause of the problem and implement an effective solution. For example, when a recent escalation arose involving a client’s recurring billing discrepancy, Jane swiftly analyzed the situation and discovered an error in the system settings. She then collaborated with the IT department to address the glitch, resulting in a prompt resolution for the client and preventing further issues.”

Negative Feedback Example for Problem Solving Skills

“While Mike is a valuable team member in our IT department, his problem-solving skills require improvement. When confronted with multiple issues during the recent network updates, Mike appeared overwhelmed and struggled to make problems more manageable. For instance, he failed to prioritize tasks, which led to delays in addressing critical system vulnerabilities. Additionally, his communication with colleagues was less than satisfactory, making it difficult for others to assist and collaborate on finding solutions.

Improving his problem-solving skills would enable Mike to respond more effectively to challenges and contribute significantly to the success of future projects. We encourage him to seek additional training and to collaborate more closely with colleagues to help break down complex tasks into more manageable, actionable steps.”

See also: Performance feedback phrases for decision making and problem solving: 174 Performance Feedback Examples (Reliability, Integrity, Problem Solving)

Time Management Skills

Effective time management is essential for success in the workplace. Employees who excel in managing their time are able to prioritize tasks, meet deadlines, and complete work efficiently.

Positive Feedback Example for Time Management Skills

“During the past year, Jane has demonstrated exceptional time management skills by consistently completing projects ahead of schedule. She is able to create realistic time estimates for tasks and allocate her work hours effectively to ensure her goals are met. An example of her strong time management skills is her work on the ABC project, where she successfully managed multiple tasks and deadlines within tight time constraints. Jane’s excellent time management has allowed her to excel at prioritizing work and increase overall productivity in the team.”

Negative Feedback Example for Time Management Skills

“Over the last year, John has struggled with managing his time effectively, which has resulted in missed deadlines and low-quality work. Despite being provided with clear project timelines, John often underestimates the time required to complete tasks and is unable to prioritize his workload appropriately. One notable example is his involvement in a recent project, where he failed to meet several deadlines and did not effectively communicate his progress to the team. This lack of time management skills has negatively impacted the team’s overall performance and must be addressed in order to improve John’s productivity.”

See also: Performance feedback phrases for time management skills: 150+ Performance Appraisal Phrases (Teamwork, Technical Skills, Time Management)

Creativity Skills

Creativity skills are essential for problem-solving and generating new ideas in the workplace.

Positive Feedback Example for Creativity

“John consistently demonstrates his ability to think outside the box. He is excellent at brainstorming sessions, frequently contributing innovative ideas and solutions. For instance, during a recent project, John developed a creative marketing strategy that increased engagement on social media by 30%. Thanks to his unique perspectives, John has helped drive successful outcomes and boost department performance.”

Negative Feedback Example for Creativity

“Though Jane has strong technical skills, she struggles with adapting to new challenges and situations. She often gets stuck in traditional ways of thinking and is hesitant to propose innovative solutions. This has, at times, limited the team’s ability to overcome obstacles and move forward with projects.

For Jane to improve their creativity skills, she should actively participate in brainstorming sessions, share her thoughts and ideas, and engage in exercises designed to promote out-of-the-box thinking.”

See also: Performance feedback phrases for creativity and innovation: 242 Examples

Interpersonal Skills

Interpersonal skills are essential in the workplace to build healthy relationships and work collaboratively. These skills also help to manage conflicts effectively and cultivate a positive work environment.

Positive Feedback Example for Interpersonal Skills

“Jane has demonstrated excellent active listening skills during team meetings and while working on projects. She effectively listens to her colleagues’ ideas and provides thoughtful feedback, which has improved overall team communication. She consistently fosters an environment of collaboration and cooperation and readily offers her assistance to colleagues.”

Negative Feedback Example for Interpersonal Skills

“During the last quarter, Susan failed to take responsibility for the deadlines and often blamed her team members. She struggles with clearly conveying her ideas and thoughts to others, leaving her colleagues confused and unsure of their tasks or objectives. To improve her interpersonal skills, Susan needs to work on her communication abilities and practice being more concise and clear with her instructions.”

See also: Performance feedback phrases for communication skills: Performance Review Phrases for Communication and Interpersonal Skills

Customer Service Skills

Effective customer service skills are crucial to providing an exceptional experience for customers.

  100+ Performance Evaluation Comments for Attitude, Training Ability, Critical Thinking

Positive Feedback Example for Customer Service Skills

“Anna consistently demonstrates outstanding customer service skills. She is known for her empathy and active listening, allowing her to effectively understand and address customer concerns. As a result, Anna has been able to maintain a high level of customer satisfaction. She was attentive to customer needs and swiftly addressed their concerns, resulting in repeat business. Her excellent communication abilities enabled her to provide clear instructions, helping to avoid any misunderstandings. Anna’s problem-solving skills allowed her to quickly find solutions to customer issues, ensuring their satisfaction.”

Negative Feedback Example for Customer Service Skills

“Tom struggles in providing satisfactory customer service, because he is often more focused on completing tasks than actively listening to customers, which leads to misunderstandings and dissatisfaction. His lack of empathy prevents Tom from building rapport with customers, which negatively impacts their experience. Tom’s problem-solving skills are limited; he usually needs assistance from a manager to handle complicated customer issues.”

See also: Performance feedback phrases for customer service skills: Examples for Customer Focus and Customer Satisfaction

Technical Skills

Positive Feedback Example for Technical Skills

“Alice has consistently demonstrated exceptional technical skills in her role. She exhibits a deep understanding of the latest software and tools, being proficient in their usage. Alice’s ability to troubleshoot complex technical issues and offer effective solutions showcases her strong problem-solving skills. Her mastery of technology has been pivotal in the successful completion of multiple projects, such as collaborating with team members to create a new app.”

Negative Feedback Example for Technical Skills

“Bob has been struggling to keep up with the technical demands of his role. He frequently requires assistance when working with new software or tools, causing delays in project completion. Bob’s inability to learn new technical skills quickly has hindered his effectiveness and impacted the overall team productivity. It is recommended that Bob invests more time in training and development to become proficient in essential technical skills.”

See also: Performance feedback phrases for technical skills: 150+ Examples (Teamwork, Technical Skills, Time Management)

Attention to Detail

Attention to detail is a critical skill that reflects an employee’s ability to achieve accuracy and focus in their job. This skill significantly contributes to their overall performance and helps reduce mistakes in their work.

Positive Feedback Example for Attention to Detail

“Bob consistently demonstrates exceptional attention to detail in his assignments. He has been able to deliver outstanding results in his projects while maintaining high levels of accuracy. His commitment to ensuring all tasks are thoroughly completed before moving on to the next has contributed to a more efficient workflow. Some specific instances of his excellent attention to detail include: Identifying and correcting a crucial error in a report that could have led to inaccurate conclusions being drawn; Meticulously tracking and documenting project progress to ensure all stakeholders were kept informed and up-to-date; Proactively preventing potential misunderstandings by carefully reviewing and proofreading all communication materials before distribution.”

Negative Feedback Example for Attention to Details

“Alice has struggled with attention to detail in her performance. Her work has been marked by occasional errors and oversights, which have led to lost time and resources in correcting these issues. Despite her best efforts, Alice has not shown improvement in this area, and it has negatively impacted her overall performance. Some examples of her lack of attention to detail include:

  • Failure to review and double-check calculations, resulting in inaccurate financial reports that needed to be reworked.
  • Missing important deadlines due to overlooking key tasks on her project plans.
  • Communicating unclear or incorrect information to team members, leading to confusion and lost time in seeking clarification.

In order to improve her attention to detail, Alice could benefit from implementing strategies such as creating detailed checklists, setting aside dedicated review time for her work, and seeking feedback from colleagues to identify potential areas for improvement.”

See also: Performance feedback phrases for attitude: 100+ Performance Evaluation Comments for Attitude, Training Ability, Critical Thinking

Adaptability

Adaptability skills are critical for thriving in fast-paced and ever-changing work environments. It is important for employees to be able to handle change effectively, stay composed under pressure, and swiftly adjust to new situations.

  Organizing Skills: Performance Review Examples (Rating 1 - 5)

Positive Feedback Example for Adaptability

“Jane has consistently showcased her adaptability skills throughout the past year, particularly during the company-wide shift to remote work. Despite the unexpected challenges, she quickly embraced the new work environment and made necessary adjustments to maintain her productivity levels.

She demonstrated her ability to handle new software tools effectively and collaborated well with her team, ensuring everyone stayed connected and informed. Jane’s proactive approach to learning and embracing change sets a positive example for her peers and has been instrumental in keeping her department running smoothly.”

Negative Feedback Example for Adaptability

“John has struggled with adaptability throughout the year. He often appears resistant to changes implemented within the organization, avoiding new processes and tools. As a consequence, he has fallen behind on multiple projects, causing delays and additional work for his team. John’s inability to cope with change effectively and maintain a positive attitude has raised concerns among his managers and colleagues.

In order to improve his adaptability skills, John should seek opportunities to enhance his flexibility and openness towards new challenges. He should work on developing a proactive mindset, embracing changes within the workplace, and learning new skills. Successfully doing so will contribute to both his personal growth and his team’s success.”

See also: Performance feedback phrases for adaptability: Performance Review Phrases for Quality of Work, Adaptability, Communication

Reliability and Dependability

Positive Feedback Example for Reliability

“Heather consistently demonstrates a high level of reliability and dependability in her role. She can be trusted to complete tasks accurately and on time, even when faced with tight deadlines. She is often the first one in the office and the last one to leave, working diligently to ensure her projects are completed thoroughly and without errors. In fact, her dependability has made her a go-to person for her teammates, who know they can count on her assistance and collaboration.”

Negative Feedback Example for Reliability

“Although Michael is talented in many aspects of his job, he struggles with reliability and dependability. He is frequently late to work and has missed several deadlines, leaving his team members struggling to finish their tasks. Additionally, Michael has had difficulty in communicating effectively with his team, making it difficult for them to plan reliance on his contributions. This lack of reliability has had a negative impact on overall team performance, and Michael must focus on improving his time management and communication skills to become a reliable and dependable team member.”

See also: Performance feedback phrases for reliability: Performance Feedback Examples for Reliability and Dependability

Organizational Skills

Organizational skills are essential for employees to effectively manage their time, energy, and resources.

Positive Feedback Example for Organizational Skills

“Jane has consistently demonstrated excellent organizational skills throughout the past year. She meticulously plans her daily tasks using a digital task manager, which allows her to prioritize her workload efficiently. This has greatly impacted her ability to meet deadlines and deliver high-quality work.

Jane’s attention to detail has improved the workflow within her team. By implementing a shared calendar, Jane has facilitated better communication and coordination among team members, resulting in fewer scheduling conflicts and improved project efficiency. Her documentation practices have also contributed to a more organized and accessible repository of project files.”

Negative Feedback Example for Organizational Skills

“John has been struggling with organizational skills for several months. He often arrives at meetings unprepared, leading to lost time and decreased productivity. His disorganized workspace has caused difficulty for his coworkers when they need access to shared resources.

John’s inability to prioritize tasks has led to missed deadlines and a decline in the quality of his work. He would benefit from leveraging available tools, such as digital task managers and shared calendars, to develop a system that helps him stay on top of his responsibilities.

By improving his organizational skills, John can increase his overall efficiency, contribute more effectively to team projects, and achieve better results in future performance reviews.”

See also: Performance feedback phrases for planning skills: 169 Performance Review Feedback Phrases for Planning, Leadership, Management Style

See also: 2000+ Performance Review Phrases: The Complete List (Performance Feedback Examples)

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