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30 Examples of Follow-Up Email Subject Lines

Best Practices for Crafting Follow-Up Email Subject Lines

  1. Keep it short and sweet: A concise subject line is more likely to be read and understood. Aim for 6-8 words that get straight to the heart of your message.
  2. Personalize it: Use the recipient’s name or other personal information to show that this email is specifically for them. For example, “John, here’s the info you requested” or “Hey Sarah, about that project…”
  3. Create a sense of urgency: Encourage the recipient to open your email by making it seem time-sensitive. Phrases like “Don’t miss this,” “Last chance,” or “Today only” can give your follow-up the push it needs.
  4. Ask a question: Posing a question in your subject line can pique the recipient’s curiosity and make them more likely to open the email. Try something like, “Did you get my last message?” or “Can I help you with that?”
  5. Use numbers: Numbers can make your subject line stand out and provide a clear picture of what’s inside. For example, “3 tips for boosting your sales” or “7 must-try recipes.”
  6. Test and experiment: Finally, don’t be afraid to test different subject lines. See what works for your audience and continuously adjust your approach.

Here are some example subject lines that follow these best practices:

  • “Jane, your 25% discount is ending tonight!”
  • “Friendly reminder: Only 2 days left to register!”
  • “Did you see these new updates on our app?”
  • “Tom, do you need help finishing your report?”

Initial Follow-Up Email Subject Lines

After the First Meeting

When it comes to crafting a follow-up email after an initial meeting, it’s important to reference the meeting itself, either by mentioning the topic discussed or the name of the person you met with. This will help the recipient recall the meeting and makes it clear that your email is directly relevant to them. Here are some examples:

  • Great chat about topic today!
  • Thanks for discussing topic with me, name!
  • Looking forward to our next discussion about topic.

It can also be useful to include a call to action in your subject line, asking the recipient to complete a specific task or respond to a question to continue the conversation.

  • Ready to move forward on project? Let’s discuss next steps!
  • What are your thoughts on topic after our meeting?

Post Job Interview

Sending a follow-up email after a job interview is crucial to express your interest in the position, display your professionalism, and keep you fresh in the interviewer’s mind. Be sure to strike a balance between staying professional and showcasing your personality. With that in mind, try these examples:

  • Thank you for the opportunity to interview for position!
  • Appreciate your time, interviewer’s name – reflecting on our discussion.
  • Eager to learn more about company after our discussion.
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Adding a touch of personal connection to the subject line can go a long way in conveying your enthusiasm for the position.

  • Still excited about company‘s specific project after our chat!
  • Grateful for the insights into company‘s culture.

Second Follow-Up Email Subject Lines

Reminder Second Follow-Up

When you want to remind your recipient about a previous email without sounding pushy, it’s important to create a gentle and friendly reminder subject line. Here are some examples:

  • “Just a friendly reminder about our meeting tomorrow”
  • “Don’t forget! Your exclusive offer expires soon”
  • “It’s not too late – final days to complete your registration”

These subject lines convey the message without being too aggressive, maintaining a professional yet friendly tone.

Added Value Follow-Up

For the added value follow-up subject lines, showcasing the benefits the recipient will get from taking certain actions can be highly effective. This approach helps the recipient understand what’s in it for them. Here are a few examples you can use:

  • “Unlock 15% off your next purchase – limited time only”
  • “Discover 5 industry secrets to improve your SEO”
  • “Your exclusive invitation to our networking event”

(By highlighting the potential value your recipient could gain, you’re increasing the chance that they will open your email.)

Cold Email Follow-Up Subject Lines

When sending a cold email follow-up, it’s important to use a subject line that grabs the recipient’s attention and encourages them to open your message. Here are some examples of effective cold email follow-up subject lines:

  1. Quick question about [Topic/Project] – This subject line creates curiosity and, by mentioning a specific topic or project, it shows that you’ve done your research.
  2. Did you miss this, [Name]? – Personalizing the email with the recipient’s name gives it a more friendly feel. The question implies that they might have overlooked something important, which can prompt them to open the email.
  3. Saw your post on [Social Media/Forum] – By referring to a specific post or comment the recipient made, it demonstrates that you’re engaged and genuinely interested in what they have to say.
  4. [Mutual connection] recommended I get in touch – Mentioning a mutual connection can help establish trust and credibility.
  5. Last chance to [Action/Opportunity] – This subject line creates a sense of urgency and encourages the recipient to open the email and take action.
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Networking Event Follow-Up Subject Lines

  • “Great meeting you at [Event Name]!”
  • “Let’s keep in touch after [Event Name]”
  • “Our conversation at [Event Name] was insightful”
  • “A quick follow-up from [Event]”
  • “Loved your insights on [Topic] at [Event Name]”
  • “As promised, following up after [Event Name]”
  • “Continuing our [Event Name] chat about [Topic]”
  • “Sharing my insights on [Topic] from [Event Name]”
  • “Here’s that article I mentioned at [Event Name]”
  • “Offering help with your [Problem/Project] after [Event]”

Sales Follow-Up Email Subject Lines

After a Proposal Submission

When you’ve submitted a proposal to a potential client or customer, it’s important to follow up with an email that reminds them of your offer and encourages them to take action. A concise, informative, and eye-catching subject line can be the difference between your email being opened or ignored.

  • “Your [Product/Service] Proposal: Next Steps to Move Forward”
  • “Let’s Discuss Your Custom [Product/Service] Plan”
  • “How [Product/Service] Can Improve Your [Business/Common Pain Point]”

Use these examples as a starting point, but be sure to tailor them to your specific proposal and client.

Post-Purchase Follow-Up

After a customer has made a purchase, it’s important to maintain good communication and nurture the relationship. A well-crafted post-purchase follow-up email can help ensure customer satisfaction, solicit feedback, and encourage repeat business. Here are some examples of subject lines for post-purchase follow-up emails:

  1. “Thanks for Your [Product/Service] Purchase! Here’s What’s Next”
  2. “We Appreciate Your Business – Share Your [Product/Service] Experience”
  3. “Your [Product/Service] Feedback Matters to Us”

Follow-Up Subject Lines for Unanswered Emails

When you’re waiting for a reply to an important email, it can be frustrating to hear nothing back. Crafting a friendly and effective follow-up email subject line is vital as it can grab the recipient’s attention and increase the likelihood of receiving a response. Following are some examples of follow-up subject lines for unanswered emails that you can use in various situations.

  1. Just checking in: [topic/subject] – This casual, yet professional subject line helps remind the recipient about your previous email without seeming pushy.
  2. Quick question about [topic/subject] – By framing your follow-up as a question, you encourage the recipient to engage and respond to the email.
  3. [Your Name] | Friendly Reminder: [topic/subject] – Personalizing the subject line with your name emphasizes the connection between you and the recipient, making the email seem less automated and more genuine.
  4. Did you see this? [topic/subject] – This subject line creates a sense of curiosity and urgency, making the recipient more likely to open and respond to your email.
  5. Any updates on [topic/subject]? – This direct question prompts the recipient to provide a status update, as they may have overlooked or forgotten about your previous email.
  6. [Topic/Subject]: Second attempt – This subject line indicates to the recipient that you have contacted them before, making them more likely to respond this time.
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Frequently Asked Questions

How should I craft a subject line for a follow-up email when there’s been no response?

When you haven’t received a response, your subject line should be polite, attention-grabbing, and indicate a sense of urgency. For instance:

  1. “Just checking in about our last conversation.”
  2. “A quick follow-up regarding the Project Manager position.”

Can you suggest professional subject lines for a sales follow-up email?

Creating subject lines for sales follow-up emails should demonstrate value, urgency, and a personalized touch. Consider these examples:

  1. “Sarah, 3 ways our solution can improve your team’s workflow.”
  2. “An exclusive offer for you, Alex – Don’t miss out!”

How do you compose a friendly yet professional follow-up email to a client?

Example:

Subject: Meeting notes and next steps, Mike

Hi Mike,

It was great catching up with you yesterday. I wanted to recap our discussion and outline the next steps we agreed upon. If you have any questions or need clarity, please don’t hesitate to reach out.

Providing a concise subject line and addressing the client by name can help you achieve a friendly yet professional communication.

Could you provide tips on writing a polite follow-up email?

To write a polite follow-up email, use a friendly tone, express gratitude, and show understanding for the recipient’s busy schedule. For example:

Subject: Quick follow-up on our marketing proposal

Hi John,

Thanks again for the chance to discuss our marketing proposal last week. I understand how busy you are, so I just wanted to touch base and see if you had any questions or feedback. Please let me know if you need any additional information.

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