Thank-you notes aren’t just polite gestures – they build connections. Whether you’re expressing gratitude for a gift, interview opportunity, or kind act, your closing words matter as much as the message itself. The right closing shows sincerity and strengthens your relationship with the person you’re thanking.
Key Elements of a Powerful Thank You Letter Closing
The closing of your thank you letter should match the relationship you have with the recipient. For professional settings, you might want to maintain formality while still showing genuine appreciation.
โข A professional tone doesn’t mean being coldโit means being respectful and appropriate.
โข Consider your industry standards and the recipient’s position when selecting your closing tone.
โข Avoid overly casual language in business thank you letters, especially to superiors or new contacts.
Some appropriate professional closing phrases include:
- “With sincere appreciation”
- “Gratefully yours”
- “With deepest thanks”
- “Respectfully and thankfully”
- “With professional gratitude”
- “In appreciation”
- “Many thanks”
- “Most appreciatively”
- “With warm regards and thanks”
- “Sincerely grateful”
- “With thanks and respect”
- “Appreciatively yours”
- “With heartfelt thanks”
- “Most gratefully”
- “With appreciation and regards”
- “Thankfully yours”
- “With professional thanks”
- “Gratefully and respectfully”
- “With sincere thanks”
Personalized Closing Templates
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“With thanks for [specific action or quality],”
Example: “With thanks for your exceptional guidance during my first project,” -
“Grateful for [specific benefit], and looking forward to [future interaction],”
Example: “Grateful for your insightful feedback, and looking forward to implementing your suggestions,” -
“Appreciating your [quality] and [another quality],”
Example: “Appreciating your patience and expertise,”
Reinforcing Appreciation
Your closing paragraph provides a final opportunity to emphasize your gratitude. This section can summarize the impact of what you’re thankful for.
You might consider these effective ways to reinforce gratitude at the end:
- “Your generosity has made a significant difference in my life.”
- “I will always remember your kindness during this challenging time.”
- “Your support gives me confidence to move forward.”
- “Words cannot fully express how grateful I am for your help.”
- “Your thoughtfulness reminds me of how fortunate I am.”
- “I hope to pay forward the kindness you’ve shown me.”
- “Your actions have inspired me to be more generous myself.”
- “I appreciate not just what you did, but the way you did it.”
- “Your assistance came exactly when I needed it most.”
- “The time you invested in helping me hasn’t gone unnoticed.”
Most Popular Ways to End a Thank You Letter
- “Warmly,”
- “With sincere appreciation,”
- “Gratefully yours,”
- “With heartfelt thanks,”
- “Many thanks,”
- “Most appreciatively,”
- “All the best,”
- “With deep gratitude,”
- “Sincerely grateful,”
- “With warmest regards,”
- “In appreciation,”
- “Kind regards,”
- “With sincere thanks,”
- “Appreciatively,”
- “Most sincerely,”
- “With endless thanks,”
- “Thankfully yours,”
- “With much gratitude,”
Classic Phrases
Classic closings have stood the test of time because they work well in almost any situation:
- “Sincerely,”
- “With gratitude,”
- “Thank you again,”
- “With appreciation,”
- “Gratefully yours,”
- “Many thanks,”
- “With sincere thanks,”
- “Appreciatively,”
- “With heartfelt thanks,”
- “Most sincerely,”
- “With warm regards,”
- “Yours truly,”
- “Kind regards,”
- “Respectfully,”
- “With thanks,”
- “All the best,”
- “With sincere appreciation,”
- “Warmly,”
- “Best wishes,”
- “Yours in gratitude,”
Formal Farewells
Formal closings work best for business thank you letters, professional networking, or when thanking someone you don’t know well. These endings maintain appropriate distance while showing respect.
When writing to business contacts, you might consider:
- “Respectfully yours,”
- “With professional thanks,”
- “With deepest appreciation,”
- “Yours respectfully,”
- “With sincere gratitude,”
- “Professionally yours,”
- “With highest regards,”
- “Most appreciatively,”
- “With professional appreciation,”
- “Your support is valued,”
Warm and Friendly Endings
For personal notes or when thanking friends and family, warmer closings feel more natural.
- “With love and thanks,”
- “Thankfully yours,”
- “Gratefully and lovingly,”
- “With a thankful heart,”
- “Hugs and thanks,”
- “With love and appreciation,”
- “Thanks a million,”
- “Blessed by your kindness,”
For a thank you note to a close friend who helped you move:
โข Casual option: “You’re the best! Thanks again,”
โข Heartfelt choice: “Couldn’t have done it without you,”
โข Friendly ending: “With a grateful smile,”
Creative and Personalized Ways to End a Thank You Letter
Humorous or Unique Closings
Ending your thank you letter with a bit of humor or creativity can brighten someone’s day. You might choose a closing that relates to your relationship with the recipient or references a shared experience.
Some playful options to consider:
- “With a grateful grin,”
- “Thanks a million (and counting),”
- “Forever in your debt (but not literally),”
- “With appreciation bigger than Texas,”
- “Thankfully yours,”
- “With gratitude overflowing,”
- “Sending sunshine and thanks,”
- “Gratefully dancing with joy,”
- “Appreciatively yours,”
- “With a thankful heart and happy dance,”
- “Bursting with thanks,”
- “Gratefully grinning,”
- “Your thankful friend,”
- “With a wave of appreciation,”
- “Forever grateful (no, really),”
- “Smiling with thanks,”
- “With jazz hands of gratitude,”
- “Thankfully beaming,”
- “With a grateful bow,”
- “Appreciatively clapping,”
Examples of ‘Thank You for Your Support’ Closings
- “With heartfelt gratitude”
- “Your support means everything”
- “Deeply appreciative”
- “Your kindness won’t be forgotten”
- “Grateful beyond words”
- “With sincere thanks”
- “My deepest appreciation”
- “Thanks for being there”
- “With a grateful heart”
- “So blessed by your support”
- “Couldn’t have done it without you”
- “Your help made all the difference”
- “Endlessly grateful”
- “With warm appreciation”
- “Your support lifted me up”
- “Many thanks for standing by me”
- “So appreciative of your help”
- “With lasting gratitude”
- “Your support changed everything”
For personal support thank you letters, this template works well:
“Thank you for [specific support]. When you [specific action], it helped me [specific outcome]. Your kindness has [impact on your life].”
Example: “Thank you for supporting me through my career change. When you offered to review my resume and practice interviews with me, it helped me gain confidence. Your kindness has made this transition so much smoother.”
Examples of ‘Thank You for the Present’ Closings
When thanking someone for a gift, the closing should express genuine delight and appreciation for their thoughtfulness.
These closings work well for gift thank you notes:
- “So grateful for your perfect gift”
- “Appreciating your generosity”
- “Your gift made my day”
- “With thanks and love”
- “Grateful for your kindness”
- “Your generosity touches my heart”
- “With appreciation for your perfect choice”
- “Thanks for knowing just what I wanted”
- “Thrilled with your generous gift”
- “With thanks for your thoughtfulness”
- “Your gift brings me joy”
- “With heartfelt thanks”
- “So thankful for your generosity”
- “Your thoughtfulness means so much”
- “With gratitude and smiles”
- “Your gift was just perfect”
- “Thanks for making me feel special”
- “Your generosity overwhelms me”
- “Your gift will be treasured”
- “With warmest thanks”
Gift thank you template:
“Thank you for the [specific gift]. I love how [something specific about the gift]. I plan to [how you’ll use or enjoy the gift]. Your thoughtfulness [how it made you feel].”
Example: “Thank you for the beautiful scarf. I love how the blue matches many of my winter outfits. I plan to wear it on my upcoming trip to Boston. Your thoughtfulness brightened my entire week.”
Professional Relationship Closings
- “With sincere appreciation,”
- “Gratefully yours,”
- “With thanks for your partnership,”
- “Looking forward to our continued success,”
- “With professional regards,”
- “Appreciatively,”
- “Many thanks,”
- “With gratitude for your support,”
- “Respectfully yours,”
- “With appreciation for your time,”
- “In appreciation,”
- “With sincere thanks,”
- “Warmly,”
- “Kind regards,”
- “With professional thanks,”
- “Until our next meeting,”
- “With respect and appreciation,”
- “Gratefully,”
- “Best regards,”
- “With thanks for your consideration,”
Business-Focused Closings
Template:
“Thank you for [specific action]. This [partnership/opportunity] will help us [specific benefit], and we look forward to [future outcome].”
Example: “Thank you for sharing your industry insights. This information will help us refine our market strategy, and we look forward to discussing potential collaborations soon.”
Business-focused closing phrases:
- “Looking forward to growing together,”
- “With appreciation for our mutual success,”
- “Toward profitable collaboration,”
- “With thanks for our valuable partnership,”
- “Excited about our collective achievements,”
- “To reaching our shared goals,”
- “With appreciation for measurable results,”
- “Looking forward to our next milestone,”
- “Valuing our productive relationship,”
- “With thanks for our win-win partnership,”
- “Anticipating positive outcomes,”
- “To our continued growth,”
- “With gratitude for tangible progress,”
- “Appreciating our strategic alliance,”
- “Looking ahead to shared victories,”
- “With thanks for measurable impact,”
- “Toward increasing returns,”
- “With appreciation for your business acumen,”
- “To profitable ventures ahead,”
Follow-Up Thank You Letter Closings
- “Looking forward to your response”
- “Awaiting your feedback”
- “Excited to continue our conversation”
- “Hoping to hear from you soon”
- “Ready when you are”
- “Grateful for your consideration”
- “Anticipating your thoughts”
- “Standing by for your reply”
- “Eager to move forward”
- “Appreciative of your time”
- “At your convenience”
- “Valuing your input”
- “Ready to discuss next steps”
- “Welcoming your perspective”
- “Thankful for your attention”
- “Open to further discussion”
- “Interested in your insights”
- “Available when you are”
- “Respectfully awaiting your response”
- “Grateful for this opportunity”
The best follow-up thank you closings invite ongoing dialogue without seeming pushy. You can use phrases that make it easy for the recipient to respond.
Some effective email templates include:
-
Template 1:
“Thank you for [specific action]. I appreciate [something specific about their help]. [Brief next step].”
Example: “Thank you for reviewing my proposal. I appreciate the thoughtful feedback you provided on the budget section. I look forward to discussing these changes with you next week.” -
Template 2:
“I’m grateful for [what they did]. Your [positive quality] was helpful. [Open invitation].”
Example: “I’m grateful for your time during yesterday’s meeting. Your expertise was incredibly helpful in solving our supply chain issues. Feel free to reach out if you think of any other suggestions.” -
Template 3:
“Thanks again for [specific action]. [Brief positive outcome]. Would you be open to [specific next step]?”
Example: “Thanks again for connecting me with your network. The introductions have already led to two promising leads. Would you be open to a quick coffee next month so I can update you on the progress?”
Best Practices for Choosing the Right Ending
Matching Tone to the Relationship
The closing of your thank-you letter should reflect your relationship with the recipient. For formal business connections, professional closings work best.
Some appropriate professional closings include:
- “Sincerely,”
- “With appreciation,”
- “Respectfully,”
- “Many thanks,”
- “Gratefully,”
- “With gratitude,”
- “Kind regards,”
- “Best regards,”
- “Warm regards,”
- “Thank you again,”
For more personal relationships, warmer closings might be suitable:
- “Warmly,”
- “With heartfelt thanks,”
- “Fondly,”
- “Affectionately,”
- “Gratefully yours,”
- “With love,”
- “All the best,”
- “Yours truly,”
- “Many thanks,”
Ending Thank You Notes to Hiring Managers
- “Sincerely,”
- “Best regards,”
- “Kind regards,”
- “With appreciation,”
- “Thank you again,”
- “Gratefully,”
- “Respectfully,”
- “With gratitude,”
- “Appreciatively,”
- “Warmly,”
- “Many thanks,”
- “With sincere thanks,”
- “Looking forward,”
- “With enthusiasm,”
- “Eagerly anticipating,”
- “In appreciation,”
- “Professionally yours,”
- “With sincere interest,”
- “Most appreciatively,”
- “Until our next conversation,”
Your signature should appear below the closing.
Job Interview Thank-You Letter Endings
The closing of a post-interview thank you letter can reinforce your interest in the position and leave a professional impression.
Strong closings for job interview thank you notes include:
- “Looking forward to the opportunity”
- “With appreciation for your time”
- “Excited about the possibility”
- “Thank you for considering my application”
- “Grateful for the interview opportunity”
- “Eager to contribute to your team”
- “With sincere thanks for your consideration”
- “Appreciative of your insights”
- “Many thanks for the conversation”
- “Looking forward to next steps”
- “With professional gratitude”
- “Thank you for sharing your vision”
- “Excited about the potential to join your team”
- “With appreciation for the opportunity”
- “Grateful for your thoughtful questions”
- “Thank you for the detailed overview”
- “With enthusiasm for the role”
- “Appreciative of your time and consideration”
- “Looking forward to your decision”
- “With thanks and continued interest”
A professional thank you template:
“Thank you for [interview details]. I appreciated learning about [something specific discussed]. The position aligns with my experience in [relevant skill/experience], and I’m excited about [specific aspect of the role].”
Example: “Thank you for meeting with me yesterday about the marketing coordinator role. I appreciated learning about your upcoming campaign plans. The position aligns with my experience in social media marketing, and I’m excited about the opportunity to bring fresh ideas to your team.”
Common Mistakes to Avoid
Several errors can diminish the impact of your thank-you letter. You might want to avoid closings that are too casual for professional settings or overly formal for personal notes.
Mismatched closings could include using “Love” with a business contact or “Sincerely” with a close family member.
Other mistakes to watch for:
โข Using overly dramatic closings like “Forever in your debt” that may seem excessive
โข Forgetting to sign your name after the closing
โข Choosing generic closings that don’t reflect your genuine gratitude
โข Adding unnecessary postscripts that distract from your main message
โข Using inconsistent formatting that makes your letter look careless
You could also avoid closings that sound outdated or overly formal, such as “Yours faithfully” or “I remain, sir, your humble servant.”