Follow-up emails show you’re serious about the position and keep you on the employer’s radar. You might send a follow-up after submitting your application, after an interview, or when you haven’t heard back in a while. Each situation calls for a different approach.
Follow-Up Email Examples
These examples show you how to craft effective messages for different situations.
Job Application Follow-Up Template
You can use this template about a week after submitting your application:
“Dear [Hiring Manager’s Name],
I hope this email finds you well. I applied for the [Position] role at [Company Name] on [Date] and wanted to check on the status of my application. I’m very excited about the opportunity to join your team and contribute my skills in [relevant areas].
Could you please let me know if you need any additional information from me? I’m happy to provide it.
Thank you for your time and consideration.
Best regards,
[Your Name]”
Another option for following up on a job application:
“Hello [Hiring Manager’s Name],
I submitted my application for the [Position] opening at [Company Name] last week. I’m reaching out to express my continued interest in the role and to see if you have any updates on the hiring process.
I believe my experience in [relevant skill] aligns well with what you’re looking for. I’d love the chance to discuss how I can contribute to your team’s success.
Please let me know if you need anything else from me.
Thank you,
[Your Name]”
A third example for job application follow-up:
“Dear [Hiring Manager’s Name],
I hope you’re having a good week. I wanted to touch base regarding my application for the [Position] role, which I submitted on [Date].
I’m very enthusiastic about the possibility of joining [Company Name] and using my skills in [relevant area] to help achieve your goals. If there’s any additional information you need or if you’d like to schedule a conversation, please let me know.
I appreciate your time and look forward to hearing from you.
Sincerely,
[Your Name]”
Follow-Up Examples After Sending a Job Application
You might want to follow up about 5-7 days after applying. This shows your interest without seeming pushy. In your email, you can:
- Remind them of the position you applied for
- Restate your interest in the role
- Highlight a key qualification
- Ask about next steps
- Offer to provide more information
You can also use this chance to add any new achievements or skills you forgot to mention in your application.
Example follow-up after sending a job application:
Example 1
“Dear [Hiring Manager’s Name],
I hope this email finds you well. I submitted my application for the [Position] role at [Company Name] on [Date]. I’m writing to reaffirm my strong interest in this opportunity.
My experience in [relevant skill/achievement] aligns closely with the job requirements. I’m excited about the prospect of bringing my expertise to your team.
Could you please update me on the status of my application? I’d be happy to provide any additional information you might need.
Thank you for your time and consideration.
Best regards,
[Your Name]”
Example 2
“Hello [Hiring Manager’s Name],
I applied for the [Position] opening at [Company Name] last week and wanted to check in. I’m very enthusiastic about the possibility of joining your team and contributing my skills in [relevant area].
I recently completed a project that demonstrates my abilities in [relevant skill]. I’d be glad to share more details if you’re interested.
Could you please let me know if you need any further information from me? I’m looking forward to potentially discussing this opportunity further.
Thank you for your time,
[Your Name]”
Example 3
“Dear [Hiring Manager’s Name],
I hope you’re doing well. I’m reaching out regarding my application for the [Position] role, which I submitted on [Date].
I remain very interested in this opportunity and believe my background in [relevant experience] makes me a strong fit for your team. I’m particularly excited about [specific aspect of the job or company].
I’d love to know if there are any updates on the hiring process or if you need any additional information from me.
Thank you for your consideration.
Best,
[Your Name]”
Interview Follow-Up Template
You can send a follow-up email within 24-48 hours after your interview:
Example 1
“Dear [Interviewer’s Name],
Thank you for taking the time to meet with me yesterday about the [Position] role. I enjoyed learning more about [Company Name] and the team’s goals.
Our conversation about [specific topic discussed] reinforced my enthusiasm for the position. I believe my experience in [relevant skill] would be valuable in achieving [specific company objective].
Please let me know if you need any additional information. I’m looking forward to hearing about the next steps.
Best regards,
[Your Name]”
Another example of a job interview follow-up:
Example 2
“Hello [Interviewer’s Name],
I wanted to thank you for the opportunity to interview for the [Position] role yesterday. I appreciated learning more about [Company Name]’s approach to [specific aspect of the business].
After our discussion, I’m even more excited about the possibility of joining your team. I believe my background in [relevant experience] aligns well with what you’re looking for, especially in terms of [specific job requirement].
If you need any further information, please don’t hesitate to ask. I’m looking forward to hearing from you about the next steps.
Thank you again for your time,
[Your Name]”
Example 3
“Dear [Interviewer’s Name],
Thank you for meeting with me yesterday to discuss the [Position] opportunity at [Company Name]. I really enjoyed our conversation and learning more about your team’s projects and goals.
I was particularly interested in [specific topic discussed]. It aligns well with my experience in [relevant skill], and I’m excited about the potential to contribute to your team’s success in this area.
Please let me know if there’s any additional information I can provide. I’m looking forward to hearing about the next steps in the process.
Best regards,
[Your Name]”
Writing an Impactful Follow-Up Email
1. Crafting a Compelling Subject Line
Your subject line needs to grab attention quickly. It should be clear and relevant to the job you applied for.
Examples
“Thank you for the interview – [Your Name]”
“Following up on [Job Title] application”
“Quick question about [Company Name] opportunity”
“Excited about contributing to [Company Name]”
“Additional information for [Job Title] position”
2. Personalization and the Value Proposition
Examples
“I loved learning about [Company’s recent project]”
“Your commitment to [Company value] really resonates with me”
“I’m impressed by [Company’s recent achievement]”
“[Interviewer’s name] mentioned [specific topic], and I wanted to follow up…”
“I’ve been thinking about how my skills in [area] could benefit your team”
3. Reiterating Interest and Added Value
You can use the email body to remind the employer why you’re a great fit. The key is to focus on what you can do for them, not what they can do for you.
Examples
“I’m very excited about the possibility of joining your team”
“I’ve been brainstorming ideas for [company challenge]”
“I’m particularly drawn to [aspect of job or company]”
4. Concluding with a Professional Sign-Off
End your email on a strong note. Be polite and forward-looking.
You could close with:
“I look forward to hearing from you soon”
“Thank you for your time and consideration”
“Please let me know if you need any additional information”
“I’m eager to discuss next steps”
“I appreciate your attention to my application”
Choose a professional sign-off like “Best regards” or “Sincerely“. (Double-check for typos before hitting send.)
Timing Your Follow-Up Emails
Initial Follow-Up
After submitting a job application, you might want to wait about 5-7 business days before sending your first follow-up email. This gives the company time to review applications and start their selection process.
If you’ve had an interview, it’s a good idea to send a thank-you email within 24 hours. Then, you could follow up about the position after the timeframe they gave you for making a decision.
When you haven’t received any response, you can send a polite inquiry 1-2 weeks after applying. Your email could say something like:
“I wanted to check on the status of my application for [position name]. I’m excited about the opportunity and look forward to hearing from you.”
Second Follow-Up
If you don’t hear back after your first follow-up, you can send a second email about 1-2 weeks later. This email should be brief and show your continued interest in the position.
You might say:
“I’m writing to reaffirm my strong interest in [position name]. I’d love to learn more about the next steps in the hiring process. Please let me know if you need any additional information from me.”
If you still don’t get a response after 2-3 follow-ups, it may be time to move on to other opportunities.