Good closing statements wrap up communication with a tone that reflects care and attention. They leave recipients with positive impressions while reinforcing key messages. A strong closing can inspire action, build relationships, and reinforce your professional image.
Examples of Good Closing Statements
- “Thank you for your consideration.”
- “I look forward to your response.”
- “Please don’t hesitate to contact me with questions.”
- “I appreciate your time and assistance.”
- “Looking forward to our collaboration.”
- “I value your input on this matter.”
- “Thank you for the opportunity.”
- “Wishing you continued success.”
- “I’m available to discuss this further at your convenience.”
- “Thank you for your prompt attention to this request.”
- “I welcome your feedback on this proposal.”
- “Please let me know your thoughts.”
- “I’m eager to hear your decision.”
- “Thank you for considering my application.”
- “I remain available should you need additional information.”
- “I appreciate your partnership.”
- “Looking forward to our next conversation.”
- “Thank you for your continued support.”
- “I’m happy to provide any clarification needed.”
- “Thank you for your guidance in this matter.”
- “Grateful for your continued support.”
- “At your service for further assistance.”
- “Anticipating your feedback.”
- “Until our next discussion.”
- “Many thanks for your valuable time.”
- “Ready to proceed at your convenience.”
- “Appreciative of our professional relationship.”
- “Available to address any concerns.”
- “Excited about potential opportunities.”
- “Respectfully awaiting your response.”
- “Committed to your satisfaction.”
- “Pleased to assist with next steps.”
- “Confident in our mutual success.”
- “Hopeful for positive outcomes.”
- “Dedicated to meeting your needs.”
- “Looking forward to our continued partnership.”
- “Appreciate your prompt attention to this matter.”
- “Grateful for your time and insight.”
- “At your service for any questions.”
- “Eager to discuss this further.”
- “Many thanks for your support.”
- “Available at your convenience.”
- “Until our next conversation.”
For a request, you could use:
- “Awaiting your response with interest.”
- “Your input would be greatly valued.”
- “Looking forward to your feedback.”
- “Your approval will allow us to proceed.”
- “Your expertise would benefit this project significantly.”
For follow-up communications:
- “Ready to implement the discussed changes.”
- “Will apply your suggestions immediately.”
- “The timeline we established remains our priority.”
- “Moving forward as discussed.”
- “Your recommendations are being implemented.”
The closing statement acts as a gentle reminder of what the recipient should do next. It guides them toward the desired outcome without seeming demanding.
For clients:
- “Value your business and trust.”
- “Dedicated to your success.”
- “Your satisfaction remains our priority.”
For colleagues:
- “Appreciate your teamwork on this.”
- “Looking forward to our continued collaboration.”
- “Your contribution has been invaluable.”
- “Counting on our collective expertise.”
Best Closing Statements for Business Letters
Proper closing statements in business letters show attention to detail and respect for professional standards.
Some widely accepted professional closings include:
- “Sincerely,”
- “Regards,”
- “Best regards,”
- “Thank you,”
- “Respectfully,”
- “Kind regards,”
- “With appreciation,”
Formal vs. Informal Closings
Formal closings work best for official business communications, job applications, and correspondence with people you don’t know well.
These closings show professionalism and respect without being too personal:
- “Sincerely yours,”
- “Respectfully,”
- “Yours truly,”
- “With sincere appreciation,”
- “Thank you for your consideration,”
Informal closings fit better for colleagues you know well, regular business partners, or internal communications.
These options maintain professionalism while adding a friendly touch:
- “Best wishes,”
- “Cheers,”
- “Talk soon,”
- “Looking forward to our next conversation,”
- “With thanks,”
Professional Closing Statement Examples
Formal Closing Statements
Formal closings work best in business correspondence, job applications, and communications with superiors or clients you don’t know well. These endings maintain professionalism while showing respect.
Some formal options you might consider:
- “Sincerely,”
- “Respectfully,”
- “Regards,”
- “Best regards,”
- “With appreciation,”
- “Thank you for your consideration,”
- “Thank you for your time,”
- “With gratitude,”
- “Cordially,”
- “Most respectfully,”
- “With sincere thanks,”
- “In appreciation,”
- “With sincere respect,”
- “Many thanks,”
- “With professional regards,”
Friendly and Warm Closing Statements
Friendly closings suit emails to colleagues, friends, or long-term business contacts. These endings maintain professionalism while adding personal warmth.
Options for a warmer tone include:
- “Best,”
- “Cheers,”
- “Take care,”
- “Speak to you soon,”
- “Looking forward to our next conversation,”
- “Until next time,”
- “Warmly,”
- “Kind regards,”
- “All the best,”
- “Thanks again,”
- “With warm regards,”
- “Talk soon,”
- “Stay well,”
- “Until we meet again,”
- “Have a great day/week,”
- “With appreciation,”
- “Be well,”
- “With warm wishes,”
Incorporating Calls to Action in Closings
A call to action that invites ongoing conversation keeps communication channels open. You might want to use phrases that make recipients feel welcome to respond.
Some effective phrases for encouraging further communication include:
- “Please don’t hesitate to reach out with any questions.”
- “I welcome your thoughts on this proposal.”
- “Your feedback would be greatly appreciated.”
- “Feel free to contact me for clarification.”
- “I’m available to discuss this further at your convenience.”
- “We value your input on this matter.”
- “The team looks forward to your response.”
- “Should you need additional information, our support team stands ready.”
- “Questions or concerns? Our door is always open.”
- “Your insights would help us improve our approach.”
Prompting Next Steps
Action-oriented closings guide recipients toward specific outcomes.
Examples:
- “The next deadline for submission is May 15th.”
- “Please review the attached document by Thursday.”
- “We require your signature on page 3 to proceed.”
- “Kindly confirm your attendance by the end of week.”
- “To move forward, please select your preferred option.”
- “Our team needs your approval before May 20th.”
- “The discount expires this Friday at midnight.”
- “Registration closes in 48 hours.”
- “Your response determines our next course of action.”
- “For best results, complete this step within three business days.”
Templates:
Template 1: “To [benefit/outcome], please [specific action] by [timeframe].”
Example: “To secure your place at the conference, please complete the registration form by May 31st.”
Template 2: “The next step in our process involves [action needed]. Could you [specific request] by [date]?”
Example: “The next step in our process involves finalizing the contract. Could you review the terms and return the signed document by Friday?”
Closing Statements in Digital Marketing
Aligning with Brand Voice
Brand voice consistency extends to how companies end their communications. A closing statement serves as the final impression that stays with customers after reading marketing content.
Professional closings should match the overall tone of the brand. Playful brands might use casual sign-offs, while formal businesses typically choose more traditional closings.
Marketing teams can create guidelines for closings across different channels to maintain this consistency. These guidelines help ensure all team members represent the brand accurately.
Bold closing examples:
- “Always innovating for you,”
- “Your digital growth partner,”
- “Crafting tomorrow’s solutions today,”
- “Simplifying technology for everyone,”
- “Digital excellence at your service,”
- “Transforming businesses one click at a time,”
- “Your success is our mission,”
- “Digitally yours,”
- “Powering your online presence,”
- “Marketing that matters,”
Engagement Through Email Closings
Email remains a powerful customer touchpoint in digital marketing. Effective email closings often include a clear call-to-action that guides recipients toward the next step.
Engaging email closing examples:
- “Ready to boost your results? Book a strategy call today.”
- “We’re here when you need us.”
- “Your digital marketing questions answered—just hit reply.”
- “Thanks for being part of our community!”
- “Looking forward to helping you succeed online.”
- “Growing your business is our priority.”
- “Let’s achieve your goals together.”
- “Digital success is just a click away.”
- “Your feedback helps us improve—share your thoughts!”
- “Until next time, keep converting!”