A well-crafted cover letter can significantly increase your chances of getting an interview, because it showcases your personality and relevant skills beyond what’s listed on your resume.

Key Elements of Effective Cover Letters

A strong cover letter combines proper structure, excellent communication skills, and targeted content that matches the job you want. These elements work together to catch the hiring manager’s attention and show why you’re the right person for the position.

The organization of a cover letter affects how easily employers can read and understand it. A good structure includes:

1. A formal greeting addressing the hiring manager by name when possible
2. An attention-grabbing opening paragraph
3. 1-2 middle paragraphs highlighting relevant skills and experience
4. A closing paragraph with a call to action
5. A professional sign-off

For best results, it is recommended to keep the entire letter to one page. Employers spend an average of only 6-7 seconds scanning application materials initially.

Mirror the language used in the job posting where appropriate. This helps your application pass through applicant tracking systems (ATS) that scan for relevant keywords.

Cover Letter Examples

Cover Letter Example for Office Managers

Office managers need to demonstrate leadership and organizational prowess in their cover letters. Focusing on efficiency and team coordination helps employers see your value.

A strong office manager cover letter highlights experience managing office operations and supervising staff. You might want to emphasize your ability to improve workflows and reduce costs.

Your cover letter should mention technology proficiency with relevant software and systems. Most offices use specialized programs for scheduling, inventory, and communication.

Template

Dear [Hiring Manager’s Name],

I’m reaching out to express my interest in the Office Manager position at [Company Name]. With [X years] of experience directing office operations and leading administrative teams, I’m drawn to this opportunity to bring my organizational leadership to your environment.

At [Previous Company], I streamlined workflows and improved operational efficiency through strategic changes. I [specific achievement with metrics, e.g., “reduced processing time by 30% by implementing new digital documentation systems”] while supervising a team of [X] administrative staff. I’ve become proficient with [mention 2-3 relevant software systems, e.g., “QuickBooks, Microsoft 365, and Asana”] to manage everything from budgeting to team coordination.

Your listing emphasizes the need for someone who can [key requirement from posting]. My experience [relevant accomplishment that addresses this need, e.g., “reducing supply costs by 18% while maintaining quality standards”] demonstrates my ability to deliver results that support broader company objectives. I bring a balanced approach that values both systematic efficiency and fostering a productive team environment.

I would appreciate the opportunity to discuss how my leadership and organizational skills might benefit [Company Name]. I’m available at your convenience and look forward to speaking with you.

Best regards,

[Your Name]
[Phone Number]
[Email Address]

Example

Dear Ms. Johnson,

I’m reaching out to express my interest in the Office Manager position at (…) Solutions. With 5 years of experience directing office operations and leading administrative teams, I’m drawn to this opportunity to bring my organizational leadership to your environment.

At (…) Inc., I streamlined workflows and improved operational efficiency through strategic changes. I reduced monthly operating expenses by 22% while supervising a team of 4 administrative staff. I’ve become proficient with QuickBooks, Microsoft 365, and Monday.com to manage everything from budgeting to inventory control, ensuring our team had the resources they needed precisely when needed.

Your listing emphasizes the need for someone who can manage vendor relationships while optimizing office operations. My experience coordinating our office relocation with zero downtime demonstrates my ability to handle complex projects while maintaining daily operations. I bring a balanced approach that values both systematic efficiency and fostering a collaborative team environment.

I would appreciate the opportunity to discuss how my leadership and organizational skills might benefit Brightway Solutions. I’m available at your convenience and look forward to speaking with you.

Best regards,

Sarah Martinez
(555) 123-4567
sarah.martinez@exampleemail.com

Example cover letter phrases for office managers:

• “Streamlined office procedures resulting in 30% increased efficiency”
• “Managed a team of 12 administrative professionals across three departments”
• “Implemented new filing system that reduced document retrieval time by 50%”
• “Coordinated complex executive calendars and travel arrangements”
• “Reduced overhead expenses by 15% through vendor negotiations”

Cover Letter Example for Administrative Assistants

Administrative assistants should highlight organizational skills and attention to detail. These qualities form the foundation of administrative excellence.

You can emphasize your technology proficiency with office software and communication tools. Your ability to multitask while maintaining accuracy also deserves mention. You can describe situations where you handled competing priorities successfully.

Professional communication skills are important for this role. You could highlight experience drafting correspondence, managing calls, and coordinating with different departments.

Adaptability and problem-solving abilities set great administrative assistants apart.

Template

Dear [Hiring Manager’s Name],

I’m writing regarding your Administrative Assistant position at [Company Name], which caught my attention as an excellent match for my organizational strengths and professional experience.

In my [X years/months] as an Administrative Assistant at [Previous Company], I’ve refined my ability to maintain meticulous attention to detail while managing multiple priorities. I routinely [specific example of multitasking, e.g., “coordinated executive calendars, processed expense reports, and managed office supplies while ensuring nothing fell through the cracks”]. My supervisor frequently commented on my ability to anticipate needs before they arose, allowing our team to operate seamlessly even during high-pressure periods.

I’m proficient with [list relevant software, e.g., “Microsoft Office Suite, Google Workspace, Zoom, and Asana”], which I’ve used to [specific accomplishment, e.g., “create efficient documentation systems that reduced search time by 40%”]. Your job description mentions the need for someone who can [key requirement from posting], which aligns perfectly with my experience [relevant example addressing this need].

My professional communication skills have been central to my success. I’ve drafted correspondence for executives, managed sensitive phone communications, and coordinated effectively across departments to resolve administrative challenges. When unexpected issues arise, I pride myself on finding practical solutions rather than just identifying problems.

I would welcome the opportunity to bring my organized approach and problem-solving abilities to [Company Name]. Thank you for considering my application.

Sincerely,

[Your Name]
[Phone Number]
[Email Address]

Example

Dear Ms. Rivera,

I’m writing regarding your Administrative Assistant position at Westfield Partners, which caught my attention as an excellent match for my organizational strengths and professional experience.

In my three years as an Administrative Assistant at Meridian Consulting, I’ve refined my ability to maintain meticulous attention to detail while managing multiple priorities. I routinely coordinated schedules for a team of eight consultants, processed monthly expense reports with 100% accuracy, and managed office inventory systems—all while serving as the first point of contact for clients. My supervisor frequently commented on my ability to anticipate needs before they arose, allowing our team to operate seamlessly even during high-pressure periods.

I’m proficient with Microsoft 365, QuickBooks, Calendly, and DocuSign, which I’ve used to create standardized processes that reduced administrative processing time by 35%. Your job description mentions the need for someone who can maintain efficient filing systems, which aligns perfectly with my experience implementing a digital document management solution that improved retrieval times and eliminated misplaced files.

My professional communication skills have been central to my success. I’ve drafted correspondence for executives, managed sensitive phone communications, and coordinated effectively across departments to resolve administrative challenges. When unexpected issues arise, I pride myself on finding practical solutions rather than just identifying problems—like when I developed an alternative travel arrangement during a last-minute flight cancellation for our CEO.

I would welcome the opportunity to bring my organized approach and problem-solving abilities to Westfield Partners. Thank you for considering my application.

Sincerely,
(…)

Example phrases for administrative assistants:

• “Managed calendars for a team of five executives with conflicting schedules”
• “Created standardized templates that improved departmental documentation”
• “Coordinated travel arrangements resulting in 20% cost savings”
• “Maintained confidential records with perfect accuracy”
• “Served as the first point of contact for clients and visitors”

Cover Letter Example for Nurses

Nurses should emphasize relevant certifications, specialty experience, and technical skills.

You can highlight your experience with specific patient populations or medical conditions. This demonstrates specialization that employers value.

Education credentials matter significantly in nursing. Include your degree, license number, and any advanced certifications like ACLS or specialty credentials.

Patient care philosophy should appear in your letter. Employers look for nurses who balance technical skills with compassion and communication abilities.

Template

Dear [Hiring Manager’s Name],

I am writing to apply for the [Specific Nursing Role] position at [Healthcare Facility]. As a [license type] (License #[number]) with [X years] of dedicated patient care experience, I’m enthusiastic about the opportunity to contribute to your reputation for excellence in healthcare.

My clinical background includes specialized experience with [specific patient population/medical condition], where I’ve developed expertise in [relevant skills/procedures]. At [Current/Previous Employer], I [specific achievement or responsibility]. My [relevant certification(s)] has further enhanced my ability to provide evidence-based care in demanding healthcare environments.

I’ve earned my [degree] in Nursing from [University] and maintain active certifications in [relevant certifications, e.g., “BLS, ACLS, and PALS”]. I continuously pursue professional development opportunities to stay current with best practices, recently completing [relevant continuing education or training].

My approach to patient care balances technical precision with genuine compassion. I believe that attentive listening and clear communication are as essential to healing as clinical interventions. This philosophy has helped me build trust with diverse patient populations and collaborate effectively with interdisciplinary teams to achieve optimal outcomes.

I would welcome the opportunity to discuss how my clinical experience and patient-centered approach would benefit your team at [Healthcare Facility]. Thank you for considering my application.

Sincerely,

[Your Name], [Credentials]
[Phone Number]
[Email Address]

Cover Letter Example for Medical Assistants

Medical assistants should focus on both administrative and clinical skills in their cover letters. Organizational abilities and attention to detail are key selling points.

Front office skills like scheduling, record management, and insurance verification deserve mention. These skills help practices run smoothly.

Clinical abilities such as taking vital signs, performing phlebotomy, or administering injections should be quantified when possible.

Technology proficiency matters greatly in modern healthcare. Mention experience with EMR systems, medical billing software, or laboratory information systems.

Template

Dear [Hiring Manager’s Name],

I am applying for the Medical Assistant position at [Practice/Clinic Name] with enthusiasm for contributing both my clinical and administrative skills to your patient care team. Your facility’s reputation for [something specific about the practice that appeals to you] resonates with my approach to healthcare support.

In my [X years/months] as a Medical Assistant at [Current/Previous Employer], I’ve balanced front office responsibilities with hands-on clinical duties. I efficiently managed scheduling for [number] providers, maintained accurate patient records, and processed insurance verifications while maintaining a 99% accuracy rate. These organizational skills allowed our practice to see [number] additional patients monthly by reducing administrative bottlenecks.

My clinical experience includes performing over [number] blood draws weekly with a 95% first-attempt success rate, administering injections, conducting EKGs, and accurately recording vital signs. I take pride in creating a calm, reassuring environment for patients during these procedures, particularly for those experiencing anxiety.

I am proficient with [specific EMR/EHR system(s)] and [relevant medical software], having used these systems daily for [time period]. My technology skills extend to [other relevant systems, e.g., “practice management software, laboratory information systems, and electronic prescription platforms”]. I adapt quickly to new systems and can troubleshoot common technical issues.

I would welcome the opportunity to bring my comprehensive medical assisting skills to your team at [Practice/Clinic Name]. Thank you for considering my application.

Sincerely,

[Your Name], [Credentials if applicable]
[Phone Number]
[Email Address]

Strong medical assistant cover letter phrases include:

• “Managed a 25-physician schedule while maintaining a 99% on-time appointment rate”
• “Processed 75+ daily laboratory specimens with zero documentation errors”
• “Reduced patient wait times by 22% through implementation of digital intake forms”
• “Maintained perfect attendance record while serving in a high-volume urgent care setting”

Cover Letter Example for Graphic Designers

Cover letters for graphic design positions should highlight visual communication skills and design software proficiency. Adding a personal touch helps employers remember your application.

You might want to start with a strong opening that mentions a specific design project or campaign that impressed you about the company. Then connect your experience to their needs:

Examples

“I was captivated by your recent rebrand for Client X, particularly your innovative use of typography that conveyed both tradition and modernity.”

“My background in minimalist design aligns perfectly with your studio’s aesthetic, as seen in your award-winning campaign for Brand Y.”

Career coaches often suggest mentioning 1-2 quantifiable achievements that show attention to detail and business impact.

Template

Dear [Hiring Manager’s Name],

I was immediately drawn to the Graphic Designer position at [Company Name] after seeing your [specific project or campaign that impressed you]. The thoughtful balance of creativity and strategy in that work reflects the approach I bring to design challenges.

Throughout my [X years/months] as a designer at [Current/Previous Employer], I’ve developed visual solutions that connect with audiences while achieving business objectives. One project I’m particularly proud of was [specific project example], where I [what you accomplished, e.g., “refreshed the brand identity which contributed to a 30% increase in social media engagement”]. This experience mirrors what you’re looking for in a designer who can [key requirement from job posting].

My technical toolkit includes advanced proficiency in [relevant design software, e.g., “Adobe Creative Suite, including Photoshop, Illustrator, and InDesign”], along with experience in [other relevant tools or skills, e.g., “UI/UX design principles, motion graphics, or typography”]. I approach each project with both creative intuition and strategic thinking, ensuring designs not only look compelling but also serve their intended purpose.

What excites me most about joining [Company Name] is the opportunity to work on [specific type of work mentioned in job description] for a brand that values [company value that resonates with you]. I’ve included a link to my portfolio [or “attached my portfolio”] that showcases relevant examples of my work, including projects that demonstrate [skills specifically mentioned in the job posting].

I’d welcome the chance to discuss how my design perspective could contribute to [Company Name]’s creative goals. Thank you for considering my application.

Creatively yours,

[Your Name]
[Phone Number]
[Email Address]
[Portfolio Link]

Cover Letter Example for Teachers

When applying for teaching positions, your cover letter should emphasize classroom experience and educational philosophy. Start by mentioning your teaching certifications and relevant degrees.

Address your understanding of curriculum development and classroom management skills. School administrators want to see your approach to student engagement and learning.

You could mention experience with diverse learning styles and inclusive education practices. This shows your ability to reach all students.

Template

Dear [Principal/Hiring Manager’s Name],

When I discovered the [grade level/subject] teaching position at [School Name], I was delighted by the opportunity to bring my passion for student-centered learning to your community. With [certification type] certification and a [degree] in [field], I’m eager to contribute to your school’s commitment to [school value/approach mentioned in job posting or on website].

In my [X years] teaching [subject/grade level] at [Current/Previous School], I’ve had the joy of creating a classroom where curiosity thrives. I’ve developed engaging curriculum that [specific achievement, e.g., “increased student reading proficiency by 35% through personalized literacy stations”]. My approach to classroom management centers on building relationships and creating clear expectations, which has helped my students feel safe enough to take intellectual risks.

I believe every child deserves to see themselves in our lessons and feel capable of success. In practice, this means I [specific example of inclusive teaching, e.g., “incorporate diverse texts and perspectives in my literature units” or “design multi-modal projects that allow students to showcase learning in ways that play to their strengths”]. Last year, this approach helped a struggling student who [brief success story showing your impact].

What draws me to [School Name] is your focus on [school philosophy or program that appeals to you]. This aligns beautifully with my belief that [related teaching philosophy point]. I’d love the chance to discuss how my teaching approach might enrich your school community.

Thank you for considering my application. I’m looking forward to the possibility of joining your team!

Warmly,

[Your Name]
[Phone Number]
[Email Address]

Some effective phrases for teacher cover letters include:

• “Implemented student-centered learning approaches that increased class participation by 35%”
• “Developed differentiated instruction methods to accommodate various learning styles”
• “Collaborated with colleagues to redesign the science curriculum”
• “Reduced behavioral incidents through positive reinforcement strategies”
• “Created project-based assessments that improved content retention”

Cover Letter Example for Academic Researchers

Research-focused cover letters should showcase your scholarly contributions and research methodology.

Template

Dear Dr. [Last Name],

I’m writing to express my interest in the [Research Position] in the Department of [Department] at [Institution]. As a [current position/title] with specialization in [your research area], I was thrilled to discover this opportunity to contribute to your department’s impressive work in [specific research area/initiative at the institution].

My academic journey includes a [highest degree] in [field] from [University], where I focused on [specific research focus]. Under the mentorship of [notable advisor if applicable], I developed expertise in [methodologies/approaches]. This foundation has supported my research examining [brief description of your research focus], which has resulted in [X] peer-reviewed publications, including articles in [notable journals in your field].

My work on [specific research project] particularly connects with your department’s focus on [institution’s research priority]. This study [brief description of methodology and significant finding], contributing to our understanding of [broader impact]. I’ve presented these findings at [relevant conferences], where I enjoyed engaging with the scholarly community on potential applications.

Throughout my research career, I’ve collaborated successfully across disciplines, working with colleagues in [related fields] to [collaborative achievement]. I understand the importance of both independent inquiry and team-based approaches in advancing knowledge. Additionally, I’ve secured [funding amount/type] to support my research initiatives and have experience managing [aspects of project management relevant to the position].

What particularly draws me to [Institution] is [specific aspect of their research environment, approach, or resources]. I see tremendous potential for extending my current research on [research topic] within your collaborative environment, possibly exploring new directions such as [potential new research angle].

I welcome the opportunity to discuss how my research background and approach could contribute to [Institution]’s research mission. Thank you for considering my application.

Sincerely,

[Your Name], [Credentials]
[Phone Number]
[Email Address]

Strong phrases for researcher cover letters include:

• “Conducted (…) studies resulting in three peer-reviewed publications”
• “Secured $150,000 in grant funding for innovative research projects”
• “Mentored graduate students in developing rigorous research methodologies”
• “Presented findings at five international conferences in the past three years”

Cover Letter Example for Business Analysts

Business analysts should focus on analytical abilities and problem-solving skills in cover letters. Demonstrate how your insights translate to business value.

Quantify your achievements whenever possible. Numbers provide concrete evidence of your impact on previous organizations.

You can show your communication skills by explaining how you’ve presented complex data to different audiences. The ability to translate technical findings to non-technical stakeholders is valuable.

If applicable, mention relevant certifications or specialized training.

Template

Dear [Hiring Manager’s Name],

I noticed your opening for a Business Analyst at [Company Name] and am pleased to submit my application. My background in transforming complex data into strategic business insights aligns well with what you’re seeking.

Throughout my [X years] in business analysis, I’ve consistently delivered results by identifying patterns others miss. At [Previous Company], my analysis of [specific area] revealed an opportunity that generated [quantifiable result, e.g., “$180K in additional revenue” or “22% efficiency improvement”]. Using [relevant tools/methodologies], I’ve developed a systematic approach to uncovering insights that drive meaningful business decisions.

What particularly interests me about this role is your focus on [specific aspect of the job posting]. This resonates with my experience in [relevant experience that addresses this need]. I take pride in my ability to communicate technical concepts to diverse audiences—whether presenting findings to executives or collaborating with development teams to implement solutions.

[If applicable: I’ve enhanced my analytical foundation with [relevant certification] and specialized training in [relevant methodology/tool].]

I welcome the opportunity to discuss how my analytical approach could support [Company Name]’s objectives. Thank you for considering my application.

Regards,

[Your Name]
[Phone Number]
[Email Address]

Example

Dear Mr. Peterson,

I noticed your opening for a Business Analyst at (…) Technologies and am pleased to submit my application. My background in transforming complex data into strategic business insights aligns well with what you’re seeking.

Throughout my 6 years in business analysis, I’ve consistently delivered results by identifying patterns others miss. At (…) Solutions, my analysis of customer purchasing behaviors revealed an opportunity that generated $245K in cost savings through inventory optimization while maintaining 99.8% product availability. Using Python, SQL, and statistical modeling, I’ve developed a systematic approach to uncovering insights that drive meaningful business decisions.

What particularly interests me about this role is your focus on bridging technical capabilities with business needs. This resonates with my experience implementing a customer segmentation strategy that increased marketing response rates by 28%. I take pride in my ability to communicate technical concepts to diverse audiences—whether presenting findings to executives or collaborating with development teams to implement solutions.

I’ve enhanced my analytical foundation with IIBA CBAP certification and specialized training in Agile methodologies and Power BI dashboard development.

I welcome the opportunity to discuss how my analytical approach could support (…) Technologies’ objectives. Thank you for considering my application.

Regards,
(…)

Example phrases for business analysts:

• “Analyzed customer data revealing opportunities that increased revenue by 18%”
• “Collaborated with cross-functional teams to implement process improvements”
• “Developed comprehensive reports that guided strategic decision-making”
• “Identified inefficiencies that saved the company $250,000 annually”
• “Led requirements gathering sessions with stakeholders at all organizational levels”

How to Address the Hiring Manager

Finding the actual name of the hiring manager demonstrates initiative and research skills. Job seekers might search the company website, LinkedIn profiles, or call the company directly to ask who oversees the position.

Avoid generic greetings like “To Whom It May Concern” whenever possible. These impersonal salutations can make applicants seem lazy or disinterested.

Some effective personalized greetings include:

“Dear Mr. Johnson,”

“Dear Ms. Rodriguez,”

“Dear Dr. Williams,”

“Dear Taylor Smith,”

“Dear Professor Lee,”

If the hiring manager’s name remains unknown after research, more targeted alternatives work better:

“Dear Marketing Department Hiring Manager,”

“Dear Software Development Team Leader,”

“Dear Talent Acquisition Specialist,”

Bold Action Verbs for Cover Letters

Achieved
Implemented
Coordinated
Developed
Managed
Created
Improved
Reduced
Increased
Generated
Supervised
Analyzed
Designed
Established
Initiated
Resolved
Streamlined
Transformed
Negotiated
Launched

Closing Paragraph and Editing

Crafting a Strong Closing Paragraph

Your closing paragraph should express enthusiasm for the position and include a clear call to action.

Consider adding these elements to your closing:

• A statement of appreciation for the reader’s time
• A brief summary of why you’re the right fit
• A specific request for an interview
• Your availability for follow-up

You might want to avoid generic closings that could apply to any job. Instead, tailor your ending to the specific position and company.

Good closing statements you could adapt:

• “I’m excited about the possibility of bringing my design skills to (…) Company.”
• “My experience aligns perfectly with what you’re seeking in a project manager.”
• “I look forward to discussing how my background in sales can benefit your team.”
• “The opportunity to contribute to your award-winning marketing team excites me greatly.”
• “I would welcome the chance to demonstrate how my technical abilities can solve your current challenges.”

Ask someone else to review your letter when possible. A fresh pair of eyes often catches mistakes that the writer overlooks.