Sometimes, you might find yourself needing to decline a job interview for personal reasons. Handling interview declines with politeness and clarity can help you maintain a positive impression: this not only shows respect but can also leave the door open for future opportunities. In this article, we’ll provide examples of how to politely decline an interview for personal reasons. I believe that with the right approach, you can convey your gratitude for the opportunity while clearly explaining your situation.
Sample Email Template for Declining a Job Interview Due to Personal Commitments
Dear [Employer’s Name],
Thank you very much for considering me for the [Position] at [Company]. I appreciate the opportunity. Unfortunately, due to personal commitments, I must respectfully decline the interview at this time. I hope we can stay in touch for future opportunities.
Best regards,
[Your Name]
Handling Different Scenarios: Examples
Declining an Interview After Accepting Another Offer
When you’ve accepted another job, write a polite email thanking them for the opportunity. Mention that you have accepted another offer and no longer wish to pursue the interview.
Example:
Dear [Interviewer’s Name],
Thank you for offering me the chance to interview for the [Position] at [Company]. I have accepted another position and need to withdraw my application.
Best regards,
[Your Name]
Turning Down an Interview Due to Personal Reasons
Personal reasons can be varied and may include family issues, health, or other commitments. You don’t need to give too many details; just be clear that it’s a personal matter.
Example:
Dear [Interviewer’s Name],
I appreciate the opportunity to interview for the [Position] at [Company]. Due to personal reasons, I must decline at this time. Thank you for your understanding.
Sincerely,
[Your Name]
When You Are Overqualified for the Position
If you feel you’re overqualified, you can decline in a way that leaves the door open for future opportunities: praise the company but be clear that the role isn’t the right fit.
Example:
Dear [Interviewer’s Name],
Thank you for considering me for the [Position] at [Company]. I have thought it over and feel that my experience and skills are not the best match for this role. I would love to stay in touch for future opportunities.
Best,
[Your Name]
Lack of Interest or Change of Mind
Sometimes, you may lose interest or change your mind about the role. In such cases, express your gratitude and let them know you’ve reconsidered.
Example:
Dear [Interviewer’s Name],
I am grateful for the chance to interview for the [Position]. After further consideration, I have decided not to pursue this opportunity.
Thank you for your time and understanding.
Regards,
[Your Name]
Writing the Decline Email: Best Practices
Personalizing Your Decline Interview Email
Example:
“Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position Title] role at [Company Name].”
You can explain that personal reasons prevent you from attending the interview, without going into unnecessary details:
“I regret to inform you that due to personal reasons, I am unable to attend the interview.”
Keeping the Message Brief Yet Positive
Example:
“Thank you once again for the opportunity to interview with your company. I appreciate the time you have taken in considering my application.”
Referencing Specific Examples and Experiences
If applicable, refer to positive experiences or interactions you’ve had with the company. This can leave a good impression even as you decline the interview.
Example:
“My previous interactions with your company during the application process have been incredibly positive, and I am honored to have been considered for this role.”
(Mentioning these points shows your genuine interest and respect for the company, despite needing to decline.)
Make your message direct and to the point
Avoid unnecessary details.
Example:
“I appreciate the opportunity to interview for the position. Unfortunately, I must decline at this time due to personal reasons.”
Being Respectful and Expressing Gratitude
Example:
“Thank you for considering my application. I was excited to learn more about the role and your team.”
(Avoid sounding dismissive.)
Choosing the Right Subject Line
Example of a subject line:
“Interview for [Job Title] Position”
If You Want to Leave the Door Open
Example:
“I hope to have the chance to apply again in the future. Thank you once again for the opportunity.”
Q & A
What are the best ways to turn down a job interview while still maintaining a positive relationship with the employer?
Politely thank the employer for the opportunity. Express gratitude for their time and consideration, and explain that you need to decline the interview at this time without going into too much detail.
What are some examples of how to decline an interview offer without closing the door on future opportunities?
Mention your interest in the company and express a desire to stay in touch. You might say you are looking forward to other opportunities that might be a better fit in the future.
How can I tactfully decline a job interview that conflicts with another job offer I’m considering?
Be honest and brief. Mention that you have received another offer and are considering your options carefully. Thank the employer for the opportunity and express a hope to work together in the future.
How should I word a decline to a job interview that is too far from my preferred location?
Simply state that the location is too far for you at this point. You could also mention if you would be open to remote positions or opportunities closer to your location in the future.
What is the most humble way to decline an interview invitation for reasons I prefer to keep private?
Keep your message short and respectful. Thank the employer for the invitation and state that you need to decline for personal reasons that you would prefer to keep private. Express gratitude and a desire to stay in touch.