We’ve all been there – you need to send an important email with an attachment, but you’re unsure of the best way to do it. This article will walk you through the process of writing an email with an attachment, using plenty of examples and easy-to-follow steps.
Attaching Your Files
Step-by-Step Guide to Attaching Files
- Compose a new email by clicking the “Compose” or “New” button in your email client.
- Look for the “Attach Files” option. You’ll usually find it as a paperclip icon.
- Click the “Attach Files” option, which will then open a file browsing window.
- Select the file(s) you want to attach and click “Open” or “Attach.”
Specific Scenarios and Examples
Attaching an Invoice for a Client
Example
Dear [Client’s Name],
I hope this email finds you well. Please find the attached invoice for the recently completed Project (…). The total amount due is $1,000, payable within 30 days of receipt. If you have any questions or concerns, please don’t hesitate to contact me.
Thank you for your prompt attention to this matter.
Sending a Job Application with Attachments
Applying for a job typically requires attaching a resume and cover letter. To ensure your application gets the attention it deserves, craft a tailored subject line, such as Application for [Job Title – Your Name]. In the email body, keep it succinct while showing enthusiasm for the position. Express interest in the job and briefly explain why you’re a strong candidate.
Example
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am writing to apply for the [Job Title] position, as advertised on [Job Board/Company Website]. With my experience in [relevant skills or industries], I am confident in my ability to contribute to [Company Name].
Please find attached my resume and cover letter for your consideration. I am looking forward to the opportunity to discuss my qualifications further.
Thank you for considering my application.
Dispatching Event Invitations with Visuals
Event invitations often benefit from including visual elements to catch the recipient’s attention.
Example
Dear [Recipient’s Name],
You’re cordially invited to join us for [Event Name] on [Date] at [Time]! The event will be held at [Venue], and we have a fantastic evening planned, full of surprises.
Kindly see the attached image for further information and a sneak peek of what to expect. Please RSVP by [Date] to confirm your attendance. We can’t wait to see you there!
(It’s also helpful to include any relevant information in the body of the email, in case the recipient cannot see the image.)
Frequently Asked Questions
How can I make sure my boss notices the file I’ve attached in my email?
To ensure your boss notices the attached file, mention the attachment clearly in the subject line and in the body of the email. You can use phrases like “Attached: [File Name]” in the subject line or “Please find the attached [Description of the File]” in the email body.
What’s the best way to describe files I’m sending over via email?
Include the file’s name, type (e.g., PDF or Word document), and a brief description of the file’s contents. This helps the recipient understand what to expect when opening the attachment and reduces confusion.
How should I respond to an email that requires me to attach a document?
When responding to an email that requires an attachment, start by acknowledging the request. Then, include the requested document as an attachment and mention the attachment in the email body. Also, provide some context about the content of the file. You can use phrases like “As requested, I’ve attached [File Name].”
Can you give me tips for attaching a file to an email on my phone?
- Locate the attachment option in your email app, usually found at the bottom or top of the screen, indicated by a paperclip icon.
- Select the desired file from your device and confirm the file selection in your email app.
- Double-check the attachment has been added by looking for the file name in your email draft.
How do I write a coherent email when applying for a position with an attachment included?
- Start with a clear subject line that includes the job title and your name.
- Address the recipient professionally and maintain a polished tone throughout the email.
- Introduce yourself and your intentions for applying for the position in the opening paragraph.
- Mention the attached documents (e.g., resume or cover letter) and explain their contents.
- Express your enthusiasm for the position and thank the recipient for considering your application.
- Close with a professional sign-off (e.g., “Sincerely” or “Best Regards”).
What are some professional yet friendly phrases to indicate I’ve attached a document to an email?
- “Please find the attached [Description of the File].”
- “I’ve included [File Name] for your reference.”
- “Attached to this email, you’ll find [Description of the File].”
- “Kindly refer to the attached [File Name] for more information.”