Sending reminder emails can be tricky: you want to be polite but also get your point across. That’s where friendly reminder email templates come in handy. These templates help you craft messages that are both effective and considerate. They save you time and ensure you strike the right tone for different situations.
General Friendly Reminder Email Template
A friendly reminder email can be a great way to gently nudge someone about an important task or deadline.
Template
Subject: Quick Reminder: [Topic]
Dear [Name],
I hope this email finds you well. I’m just reaching out with a friendly reminder about [topic or task].
[Include specific details about what needs to be done]
If you’ve already taken care of this, please let me know. If not, could you please [action requested] by [deadline]?
Thanks for your attention to this matter. Let me know if you need any help or have questions.
Best regards,
[Your Name]
Example
Subject: Quick Reminder: Team Meeting Tomorrow
Dear Alex,
I hope you’re having a good week. I’m just sending a friendly reminder about our team meeting tomorrow at 2 PM in the conference room.
Please bring your project updates and any questions you have for the group.
If you can’t make it, please let me know as soon as possible. Looking forward to seeing you there!
Best regards,
Sam
Meeting Reminder Email Sample
Sending a friendly meeting reminder helps ensure everyone shows up prepared and on time.
Template
Subject: Quick Reminder: [Meeting Name] on [Date] at [Time]
Hi [Name],
Just a friendly nudge about our upcoming [meeting type] on [date] at [time]. We’ll be meeting [location/platform].
The main topics we’ll cover are: • [Topic 1] • [Topic 2] • [Topic 3]
Please bring [any materials/preparation needed].
Let me know if you have any questions!
[Your Name]
Example
Subject: Quick Reminder: Marketing Team Check-in on Friday at 2 PM
Hi Sarah,
Just a friendly nudge about our upcoming Marketing Team Check-in on Friday at 2 PM. We’ll be meeting in Conference Room A.
The main topics we’ll cover are:
• Q4 campaign progress
• New product launch timeline
• Budget review
Please bring your latest campaign metrics and any new creative concepts.
Let me know if you have any questions!
Tom
Sample Appointment Reminders
Template
Subject: Reminder: [Meeting Topic] Meeting
Hello [Name],
This is a friendly reminder about our meeting on [Date] at [Time] to discuss [Topic].
The meeting will take place [Location/Platform]. Please bring [Any necessary items or information].
If you need to reschedule, let me know as soon as possible.
Thanks,
[Your Name]
Example
Subject: Reminder: Q4 Planning Meeting
Hello Alex,
This is a friendly reminder about our meeting on October 21st at 10:00 AM to discuss Q4 planning.
The meeting will take place in Conference Room B. Please bring your department’s budget projections.
If you need to reschedule, let me know as soon as possible.
Thanks,
Jamie
Payment and Overdue Invoice Reminders
Sending friendly payment reminders can help you get paid on time. These emails keep your clients informed and maintain good relationships.
- Gentle Payment Reminder
Template
Subject: Friendly Payment Reminder for Invoice [Number]
Dear [Client Name],
I hope you’re doing well! This is a friendly reminder that payment for invoice [Number] is due on [Date]. The total amount is [Amount].
Please let me know if you have any questions about the invoice.
Thank you for your business!
Best regards,
[Your Name]
Example
Subject: Friendly Payment Reminder for Invoice 1234
Dear John,
I hope you’re doing well! This is a friendly reminder that payment for invoice 1234 is due on October 25, 2024. The total amount is $500.
Please let me know if you have any questions about the invoice.
Thank you for your business!
Best regards,
Sarah
- Overdue Invoice Reminder
Template
Subject: Overdue Payment Reminder – Invoice [Number]
Dear [Client Name],
I hope this email finds you well. I wanted to remind you that invoice [Number] for [Amount] is now [X] days overdue.
Could you please check on the status of this payment? If you’ve already sent it, please disregard this message.
If you have any concerns, please don’t hesitate to reach out.
Thanks for your prompt attention to this matter.
Best wishes,
[Your Name]
Example
Subject: Overdue Payment Reminder – Invoice 5678
Dear Emma,
I hope this email finds you well. I wanted to remind you that invoice 5678 for $750 is now 15 days overdue.
Could you please check on the status of this payment? If you’ve already sent it, please disregard this message.
If you have any concerns, please don’t hesitate to reach out.
Thanks for your prompt attention to this matter.
Best wishes,
Mark
These templates can help you politely request payment while keeping your business relationships strong.
Follow-up and Sales Reminder Emails
Follow-up and sales reminder emails help you stay connected with potential customers. They keep your products or services fresh in their minds.
Template
Subject: Quick check-in about [Product/Service]
Hi [Name],
I hope you’re doing well! I wanted to touch base about [Product/Service] we discussed last week.
Did you have a chance to review the information I sent? I’d love to hear your thoughts.
Let me know if you have any questions. I’m here to help!
Best,
[Your Name]
Example
Subject: Quick check-in about our marketing package
Hi Sarah,
I hope you’re doing well! I wanted to touch base about the marketing package we discussed last week.
Did you have a chance to review the pricing details I sent? I’d love to hear your thoughts.
Let me know if you have any questions. I’m here to help!
Best,
Tom
For a gentle sales reminder, try this template:
Template
Subject: Special offer for [Product/Service] – Ending soon!
Hello [Name],
Just a friendly reminder that our [Product/Service] offer ends [Date].
Don’t miss out on [Key Benefit]!
Ready to get started? Reply to this email or give me a call.
Thanks,
[Your Name]
Example
Subject: Special offer for Marketing services – Ending soon!
Hello Mark,
Just a friendly reminder that our Marketing services offer ends October 31st.
Don’t miss out on boosting your website’s visibility!
Ready to get started? Reply to this email or give me a call.
Thanks,
Emma
These templates can help you reconnect with leads and nudge them towards a decision.
Survey and Feedback Request Reminders
Getting people to fill out surveys or provide feedback can be tricky. A friendly reminder email can boost response rates.
Template 1: Quick Survey Reminder
Template
Subject: Your opinion matters! Quick survey reminder
Hi [Name],
We’d love to hear your thoughts on [topic]. The survey only takes 5 minutes and your feedback will help us [benefit].
[Survey link]
Thanks for your time!
[Your name]
Example
Subject: Your opinion matters! Quick survey reminder
Hi Alex,
We’d love to hear your thoughts on our new coffee blend. The survey only takes 5 minutes and your feedback will help us improve our products.
[Survey link]
Thanks for your time!
Sarah
Template 2: Feedback Request Follow-up
Template
Subject: Gentle reminder: We value your feedback
Hello [Name],
We hope you’re enjoying [product/service]. Your feedback is crucial for our improvement. Could you spare a few minutes to share your thoughts?
[Feedback form link]
We appreciate your input!
Best,
[Your name]
Example
Subject: Gentle reminder: We value your feedback
Hello Jamie,
We hope you’re enjoying your new gym membership. Your feedback is crucial for our improvement. Could you spare a few minutes to share your thoughts?
[Feedback form link]
We appreciate your input!
Best,
Chris
Membership and Subscription Renewals Reminder Template
Keeping members and subscribers engaged is key for any organization. A friendly reminder email can help boost renewals and keep your community growing.
Template
Subject: Don’t miss out on [Organization Name] benefits!
Hi [Member Name],
Your [Organization Name] membership is set to expire on [Date]. We’d love to have you with us for another year!
Renew now to keep enjoying:
• [Benefit 1]
• [Benefit 2]
• [Benefit 3]
Click here to renew: [Renewal Link]
Questions? Just reply to this email.
Thanks for being part of our community!
[Your Name]
[Your Title]
Example
Subject: Don’t miss out on Yoga Studio benefits!
Hi Sarah,
Your Yoga Studio membership is set to expire on November 1st. We’d love to have you with us for another year!
Renew now to keep enjoying:
• Unlimited yoga classes
• 10% off workshops
• Free guest passes
Click here to renew: www.yogastudioexample.com/renew
Questions? Just reply to this email.
Thanks for being part of our community!
Mark
Membership Coordinator
For subscription renewals, try this template:
Subject: Your [Service Name] subscription is ending soon
Template
Hi [Subscriber Name],
We hope you’ve been loving [Service Name]! Your subscription ends on [Date].
Renew now to keep:
• [Feature 1]
• [Feature 2]
• [Feature 3]
Ready to renew? Click here: [Renewal Link]
Need help? We’re here for you!
Best,
[Your Name]
[Your Title]
Example
Subject: Your (…) subscription is ending soon
Hi Alex,
We hope you’ve been loving (…)! Your subscription ends on October 31st.
Renew now to keep:
• Unlimited streaming
• Ad-free viewing
• Offline downloads
Ready to renew? Click here: www.streamexample.com/renew
Need help? We’re here for you!
Best,
Emma
Customer Support Team
Payment Reminder Email Example
Sending a friendly payment reminder can help you get paid on time.
Template
Subject: Friendly Payment Reminder for Invoice [Number]
Dear [Client Name],
I hope this email finds you well. This is a friendly reminder that payment for invoice [number] is due on [date]. The total amount outstanding is [amount].
If you’ve already sent the payment, please disregard this message. If not, I’d appreciate your prompt attention to this matter.
Please let me know if you have any questions or concerns.
Thank you for your business!
Best regards,
[Your Name]
Here’s an example of how this template might look when filled out:
Example
Subject: Friendly Payment Reminder for Invoice #1234
Dear Alex,
I hope this email finds you well. This is a friendly reminder that payment for invoice #1234 is due on October 31, 2024. The total amount outstanding is $500.
If you’ve already sent the payment, please disregard this message. If not, I’d appreciate your prompt attention to this matter.
Please let me know if you have any questions or concerns.
Thank you for your business!
Best regards,
Sam
Event Reminder Email Template
Sending an event reminder email helps ensure your guests don’t forget about your upcoming gathering. A friendly reminder can boost attendance and get people excited.
Template
Subject: Don’t forget – [Event Name] is coming up!
Hi [Name],
Just a friendly reminder that [Event Name] is happening on [Date] at [Time]. We’re looking forward to seeing you there!
Here are the key details: • Location: [Address] • What to bring: [Items, if applicable] • Dress code: [If applicable]
Please let us know if you have any questions. We can’t wait to [specific activity or goal of the event] with you!
See you soon,
[Your Name]
Example
Subject: Don’t forget – Sarah’s Birthday Bash is coming up!
Hi Alex,
Just a friendly reminder that Sarah’s Birthday Bash is happening on Saturday, October 19th at 7:00 PM. We’re looking forward to seeing you there!
Here are the key details: • Location: 123 Party Lane, Funtown • What to bring: Your favorite party game • Dress code: Casual and comfy
Please let us know if you have any questions. We can’t wait to celebrate Sarah’s big day with you!
See you soon,
Jamie
Follow-up Reminder Email
A follow-up reminder email is a gentle nudge to someone who hasn’t responded to your initial message. It’s a way to bring your request back to their attention without being pushy.
Template
Subject: Quick follow-up on [topic]
Hi [Name],
I hope this email finds you well. I wanted to follow up on [topic] that I mentioned in my previous email on [date].
[Brief recap of your request]
I understand you’re likely busy, but I’d appreciate any updates you can provide.
Thanks for your time,
[Your Name]
Let’s look at an example:
Example
Subject: Quick follow-up on project proposal
Hi Sarah,
I hope this email finds you well. I wanted to follow up on the project proposal I sent last week.
Have you had a chance to review it? I’m eager to hear your thoughts and discuss any questions you might have.
I understand you’re likely busy, but I’d appreciate any updates you can provide.
Thanks for your time,
Alex
Deadline Reminder Email Template
A friendly deadline reminder email can help keep projects on track. It’s a gentle nudge to your colleagues or clients about upcoming due dates.
Template
Subject: Friendly Reminder: [Project Name] Deadline Approaching
Dear [Name],
I hope this email finds you well. I wanted to touch base about the [project/task] due on [date].
Are you on track to meet this deadline? If you need any help or have questions, please let me know. I’m here to support you.
Looking forward to seeing your great work!
Best regards, [Your Name]
Now, let’s look at a filled-out example:
Example
Subject: Friendly Reminder: Marketing Report Deadline Approaching
Dear Alex,
I hope this email finds you well. I wanted to touch base about the Q3 Marketing Report due on October 25, 2024.
Are you on track to meet this deadline? If you need any help or have questions, please let me know. I’m here to support you.
Looking forward to seeing your great work!
Best regards,
Jamie
Collaboration and Teamwork Reminders
Sending friendly reminders about teamwork can boost productivity and keep projects on track. These emails help everyone stay focused on shared goals.
Template 1: Project Update Request
Template
Subject: Quick Project Update Needed
Hi [Name],
Hope you’re doing well! Could you please send a brief update on [project name] by [date/time]? This will help us stay aligned and address any challenges together.
Thanks for your help!
[Your Name]
Example
Subject: Quick Project Update Needed
Hi Alex,
Hope you’re doing well! Could you please send a brief update on the marketing campaign by Friday at 3 PM? This will help us stay aligned and address any challenges together.
Thanks for your help!
Sam
Template 2: Team Meeting Reminder
Template
Subject: Reminder: Team Meeting Tomorrow
Hello team,
Just a friendly reminder about our meeting tomorrow at [time] in [location/platform]. Please come prepared to discuss:
1. [Topic 1]
2. [Topic 2]
3. [Topic 3]
Looking forward to our productive session!
Best,
[Your Name]
Example
Subject: Reminder: Team Meeting Tomorrow
Hello team,
Just a friendly reminder about our meeting tomorrow at 10 AM on Zoom. Please come prepared to discuss:
1. Q4 goals
2. Client feedback
3. New project timelines
Looking forward to our productive session!
Best,
Jamie
Client and Customer Reminders
Keeping in touch with clients and customers is key for good business relationships. Friendly reminder emails can help you stay connected and ensure important matters aren’t forgotten.
- Payment Reminder
Template
Subject: Gentle Reminder: Invoice [Number] Due
Dear [Client Name],
I hope this email finds you well. This is a friendly reminder that invoice [Number] for [Amount] is due on [Date]. Please let me know if you have any questions.
Thank you for your prompt attention to this matter.
Best regards, [Your Name]
- Appointment Confirmation
Template
Subject: Confirming Our Upcoming Meeting
Hi [Client Name],
I’m looking forward to our meeting on [Date] at [Time]. This is just a quick reminder to confirm the details.
We’ll be discussing [Topic]. Please bring [Any necessary items].
See you soon!
[Your Name]
- Follow-up After Service
Template
Subject: How Was Your Experience with [Company Name]?
Hello [Customer Name],
Thank you for choosing [Company Name] for your recent [product/service]. We hope you’re happy with your experience.
We’d love to hear your thoughts. If you have a moment, please reply to this email with any feedback.
Thanks again for your business!
Best wishes, [Your Name]
Reminder about Important Events and Milestones
Sending friendly reminders about important events and milestones can help keep everyone on the same page. These emails are great for making sure people don’t forget special occasions or deadlines.
This template works for many types of events. You can use it for birthdays, work anniversaries, project deadlines, or holiday parties. Just change the details to fit your needs.
Template
Dear [Name],
I hope this email finds you well. I wanted to remind you about [event/milestone] coming up on [date]. We’re looking forward to [reason for excitement].
Please let me know if you have any questions or need more info.
Best, [Your Name]
Example
Dear Sarah,
I hope this email finds you well. I wanted to remind you about our team’s 5-year anniversary celebration coming up on November 1st. We’re looking forward to recognizing everyone’s hard work and achievements.
Please let me know if you have any questions or need more info.
Best,
Alex
Meeting Reminder Email Template
Template
“Hi [Name],
Just a friendly reminder about our meeting tomorrow at [time]. We’ll be discussing [topic]. Looking forward to seeing you!
Best, [Your Name]”
Appointment Reminder Email Template
Need to remind someone about an upcoming appointment? Try this:
Template
“Hello [Name],
This is a quick reminder about your appointment on [date] at [time]. Please let us know if you need to reschedule.
Thanks, [Your Name]”
Payment Reminder Email Template
Payment reminders can be tricky, but here’s a gentle approach:
Template
“Dear [Name],
We hope this email finds you well. We wanted to remind you that your payment of [amount] is due on [date]. Please let us know if you have any questions.
Kind regards, [Your Name]”
Event Reminder Email Template
For event reminders, try something like this:
Template
“Hi [Name],
We’re excited to see you at [event name] on [date]! Don’t forget to bring [important items]. It’s going to be a great time!
See you soon, [Your Name]”
These templates can help you send friendly and effective reminders for various situations. Feel free to adjust them to fit your needs and personal style.
Handling Sensitive or Delicate Reminders
Sending reminders about touchy topics can be tricky: you want to be clear and direct, but also kind and respectful.
You can use phrases like “I hope this email finds you well” or “I wanted to check in about…” This sets a friendly tone from the start.
Get to the point, but cushion it with empathy. For example: “I know things have been busy, and I’m reaching out to see if you need any help with…”
You can also offer support or resources if appropriate. You might say, “Please let me know if there’s anything I can do to assist you.”
Template
“Hi [Name],
I hope you’re doing okay. I wanted to gently remind you about [topic]. I know this might be a difficult time, and I’m here to help if you need anything.
Let me know if you’d like to talk or if there’s any way I can support you.
Take care, [Your Name]”
Best Practices for Sending Reminder Emails
Timing Your Reminder Emails
- Send your first reminder about 3-5 days before a deadline or event. This gives people enough time to act without feeling rushed. For important matters, you can send a second reminder 1-2 days before.
- Don’t overdo it though. Too many reminders can annoy people. Stick to 1-2 gentle nudges for most situations.
- Consider the best days and times to send reminders. Weekday mornings often work well, as people check emails at the start of their day.
Personalization and Customization
Make your reminders feel personal. Use the recipient’s name and mention specific details about their situation.
For example: “Hi Sarah, I hope you’re excited about the team lunch next Tuesday at Joe’s Diner. We’d love to see you there!”
Ensuring Clarity and Brevity
Get straight to the point in the first sentence.
Use bullet points for key information like dates, times, and locations. This makes it easy for people to scan and find what they need.
Bold important details to make them stand out. For instance: “The project deadline is Friday, October 25th at 5 PM.”
Avoid long explanations or unnecessary details. A quick reminder should be just that – quick!
Monitoring Responses and Engagement
Pay attention to how people react to your reminders. Do they respond quickly? Do they seem annoyed?
Use this feedback to improve your future reminders. You might need to adjust your timing or tone.
Some email tools let you track opens and clicks. This can help you see if people are actually reading your reminders.
Following Up on Unresponsive Recipients
If someone doesn’t reply to your first reminder, it’s okay to send a follow-up. Wait a few days before doing so.
In your follow-up, be polite and ask if they need any help. For example: “I just wanted to check if you got my earlier email. Is there anything I can do to help with the upcoming deadline?”
If you still don’t hear back, consider reaching out through a different channel. A quick phone call or in-person chat might do the trick.