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8 Main HR Metrics and 5 Tips How to use HR Analytics Effectively

 

Part 1
Definition

What Are HR Metrics?

HR metrics help companies understand how personnel efforts are optimizing their business, and reveal vulnerabilities that leaders need to address. Do you know the return on investment of your HR programs? How much is each worker worth? Have you put a number on your company’s human resource efforts? HR metrics help leaders get a handle on the cost and benefits of HR management.

Measuring the success of HR’s programs is essential to understanding how capable the company is at acquiring and keeping talent. They add value to an organization’s business strategy and help leaders develop a sense of how effective the HR department is in helping the company meet agreed upon goals and objectives.

Leaders may have a sense of company profit and performance, but these statistics are a lot more meaningful if they also understand the characteristics of the workforce that are making these numbers happen.

HR metrics provides the story behind the turnover and onboarding percentages, as well as training costs per worker.

  • Even if turnover is high, is the company benefitting because the lowest producing workers are the ones leaving?
  • Are higher training costs per employee resulting in increased revenue?

Percentages don’t tell the whole story, but pairing them with real-time data can give leaders a better understanding of how HR impacts the company.

Productivity and revenues can suffer if good people leave, and the hope is that HR information gained from HR metrics can prevent this from happening.

This information can also help leaders develop an HR strategy to attract and retain excellent talent.

Free online tools for HR:
1. Fluxes.com — Free Project and Task Management Software
2. Status.net — Software for Effective Communication

 

Part 2
8 Main HR Metrics and Examples of Their Use

  1. Annual Turnover

    There is a famous American idiom that says, “people vote with their feet.” Places of employment can be victims of this ideology. When people are unsatisfied, they are likely to “vote” by leaving. That is why this statistic will give leaders a sense of how well their company is doing in keeping individuals engaged enough to stay. This metric is usually calculated by taking the number of employees who left within 12 months and dividing them by the average actual number of employees during the same period. Some leaders will compare this number to companies who are in a similar industry.

  2. Turnover Cost

    The cost of an employee does not disappear if they decide to leave. In fact, it may even temporarily increase. Companies need to understand the value of keeping employees on staff because there are several expenses associated with their departure. Leaders can crunch the numbers by taking the total cost of separation and adding costs for vacancy, recruitment, and training.

  3. Tenure

    Since we know high turnover can yield high cost, it is helpful for leaders to find out how long workers are staying with the company. Many will probably already have a sense of this about the turnover rate, but leaders may be surprised to see how long the majority of employees are choosing to stay at the company. If rates are low, this can help facilitate a conversation with HR about what may cause workers to want to leave so soon. Are there not enough opportunities for promotion? Are salaries stagnant? Is a competitor stealing workers away? Tenure is calculated by taking the average number of years of service across the whole company. To get even more in-depth insight, leaders should take the tenure of various age groups to see how the number changes. This can help leaders understand how generational changes may be impacting the length of service at their organization.

  4. Percent of Performance Goals Met or Exceeded

    Are employees meeting or exceeding goals and objectives? If this number is high, then kudos! If it is not, then leaders have to drill into the story behind the numbers to understand what may be hindering employees. It could be outdated technology, a lack of clear communication, bad hires, or a simple lack of motivation. This number will help leaders work with HR to develop a plan to get performance numbers back on track. The formula for this metric is taking the number of performance goals met or exceeded and dividing it by the total number of company goals.

  5. Engagement or Satisfaction Rating

    This is one where leaders can hear directly from employees. HR can capture this metric by taking the percent of employees engaged or satisfied overall. This statistic will likely tie in with turnover, tenure, and percent of performance goals met or exceeded. If a large percentage of employees are disengaged, this will spill into other areas that leaders need to be aware of. Results will help leaders get a sense for how many initiatives they need to establish to raise low engagement numbers.

  6. Average Days Absent

    How often are employees not showing up to work? What are the reasons they have to take vacation or sick time? This information can be invaluable to leaders because it can reveal a lot more information. Are there parents who need time off to deal with family obligations? Are there employees who are juggling school and work? Leaders can work with these individuals to develop work schedules that better accommodate them and can even suggest remote work programs. Average days absent is calculated by taking an average of all employee absent days.

  7. Compensation or Benefit Revenue Ratio

    How much is the company spending on salaries and benefits in relation to revenue? Can the company sustain offering raises or a more detailed benefits package? These numbers will give leaders a benchmark to know what they can offer to new and existing talent. Leaders can take compensation or benefit costs and divide by total revenue to find the ratio.

  8. HR Cost per Employee

    For HR, this information can inform the strategy of metric keeping. How much is HR spending per employee? This calculation can include the software needed to keep the metric, training and development, and programs. This number will help leaders calculate ROI as well. Leaders and HR professionals can calculate this number by taking the total number of HR costs and dividing it by the number of employees.

Part 3
5 Tips How to Use HR Analytics Effectively

We can discuss the various types of metrics human resource departments should capture and talk about their importance. However, leaders and departments cannot yield adequate results if they do not understand how to use this data in a practical way that informs HR strategy. Here are some ideas that leaders can keep in mind when using HR metrics to make well-informed decisions.

  1. Only Track What Aligns with Business Objectives

    If the company’s mission is tied to customer service and innovation, then HR should establish metrics that address these qualities. Leaders need to understand where they need to improve so they can incorporate metrics that optimize business objectives.

  2. Make Sure All Relevant Stakeholders Get the Information They Need

    Some leaders may have different needs for specific information, but all stakeholders need to be satisfied so they can make better business decisions. Even though the metrics are related to HR, the finance department may need to be aware of costs per employee, and the operations department might need absentee numbers to know how absences impact production.

  3. Combine HR Metrics with Business Metrics

    As stated earlier, HR metrics are only part of the story. Combining performance data with personality assessments can reveal common characteristics that are associated with high (or low) performance. Data can even show if a salary increase was effective in increasing productivity. Leaders need to understand how personnel decisions impact overall business activities.

  4. Always Ask “Why”

    Leaders have to become inquisitive about HR metrics and the reason why results may come out a certain way. Why did the salary increase seem to have a limited impact on productivity? Why is tenure low among workers ages 25 to 35? Why are workers leaving to go to a competitor? Asking “why” does not always have to accompany a negative issue. Leaders should be equally concerned about the reason for successes so they can make calculated strategies to keep the progress going.

  5. Decide What Is Essential for Your Company’s Culture

    Is cost per hire low, but turnover high? Is work-life balance a significant reason for dissatisfaction even though profit may be high? Leaders have to decide how important these factors are to their business and determine how they want employees to interact with the organization. To understand the actions leaders should take to address these issues, they first have to decide what type of company they want to be. If they have not established values or an informal culture, then this needs to happen before taking a measured approach regarding personnel issues.

Human Resources is no longer a field that professionals can “feel” their way through. Leaders have to encourage human resource professionals to understand the importance of data and strategy. It is hard to improve what is not measured, and with so many factors impacting how and why workers decide to stay with an organization, it is even more necessary to have metrics in place to understand the complexities of a workforce.

Here is how status.net helps:

How to use status.net for regular status updates

  1. Easily implement regular status updates for your team members by creating a status feed “How did you contribute to the team’s goals this week?”.
  2. No one forgets to fill in status updates because status.net sends automated reminders according to the recurrence schedule you chose.
  3. Provide guidance and feedback:
    Each status update has a separate section for comments, which is used by team members to clarify information and by leaders to provide guidance and feedback in context.
  4. Use status updates for future reference and decrease time and efforts spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
  5. Optionally, enrich reports with the latest updates automatically added from web apps your team uses (such as project management tools, version control systems, support systems, financial applications, CRM, etc.) by connecting these apps to your status feed.
  6. Spend less time on meetings by making them more productive because everyone is on the same page at all times.
  7. Sharing: Status updates can be either— exported to files and printed, or sent by email;
    — shared with manager online; or
    — shared online as company-wide or team-wide status reports, i.e., all team members share their progress with each other.

 

How to configure status updates:

Step 1:

  • Create a “Status Update” feed and set up a recurrence.
  • Configure who will write and read status updates by choosing the “Participants” tab and then clicking the “Cog” button near “Feed Participants” title.
how to create status updates status feed

Options:

  • Set the status feed as “Team-wide” if you want all team members to view each other’s status updates.
  • Alternatively, you can allow access to status updates for certain participants only (such as yourself if you’re a team lead). In this case, turn “Team-wide” mode OFF and restrict viewing by unchecking “View” properties for other participants. Team members with the “View” checkbox unchecked will only be able to view their own status updates.
  • If you’re a manager and you don’t plan to share your status updates with your team, uncheck “Update” for yourself – in this case, you won’t receive reminders.
  • The Recurrence setting configures how often participants receive email reminders to fill in their status updates. This feature is optional and can be turned off.
  • You can add, remove, and assign new team members at any time.

Step 2: The text of the status update should be added to the “Update” field of status feed.

how to add an update to status report

As soon as a new status update is added, participants with “View” rights can view it in real time when they log in to their accounts. They will also automatically receive emails with the full text of status updates.

Done!

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