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10 Examples: How to Request One-on-One Meeting with a Manager

One-on-one meetings provide a great opportunity for both you and your manager to discuss your career growth, solve work-related problems, and deepen your working relationship. These meetings allow you to have candid conversations, giving you a platform to discuss your strengths, weaknesses, and areas where you need support. In this way, it allows for a more personalized and focused discussion.

During these meetings, it’s easier for your manager to give you specific feedback and guidance, because they’re solely focusing on you. This feedback can help you make improvements in your performance, which in turn contributes to your overall professional development. One-on-one meetings are also an excellent opportunity for you to openly share your thoughts and ideas with your manager.

Here are some benefits of one-on-one meetings:

  • Better communication: You can openly discuss any concerns, challenges, or ideas with your manager. One-on-one meetings offer a private and comfortable setting for both parties, encouraging honest dialogue.
  • Problem-solving: Use this time to discuss any roadblocks you’re facing or to brainstorm solutions as a team. Your manager can provide insights and coaching to help you resolve issues efficiently.
  • Performance feedback: Receiving personalized guidance and feedback will help you better understand your strengths and weaknesses. This insight can help you work towards improvements and greater success in your role.
  • Goal-setting: Review and set realistic goals together with your manager, which can help align your work with the team’s overall objectives. Make sure to follow up on your progress in future meetings.

Deciding the Right Time for a Meeting

Considering Your Manager’s Schedule

To find the best time for a 1:1 meeting with your manager, be mindful of their schedule. Observe when they are usually available or if they have specific time slots reserved for meetings. You can also check their calendar through your shared workplace apps to find an available slot. While doing so, try to request a time that does not interfere with any important events, such as important team meetings or presentations. Keep in mind that your manager’s schedule can be fluid, so be prepared to be flexible with the meeting time.

Assessing Project Timelines and Deadlines

Next, consider how your 1:1 meeting may fit around project timelines and deadlines. Strive to schedule the meeting at a point when it will be most beneficial for you and your manager. For instance, if you need their input on a specific task or guidance on how to tackle a certain issue, aim to set the meeting before that task becomes a bottleneck or a pressing deadline.

On the other hand, if your meeting is to review the progress and outcomes of a completed project or milestone, scheduling it shortly after completion allows both of you to reflect on the results with fresh perspectives. By taking these factors into account, you and your manager can make the most of your 1:1 meeting.

Crafting Your Meeting Request

Choosing the Proper Communication Channel

Selecting the right communication channel plays a key role in getting a meeting with your manager. Consider the preferred mode of communication in your workplace. Emails are a common choice for formal requests, while instant messaging apps or a face-to-face request could work for more casual environments. Think about your manager’s tendencies and choose the most effective method to reach them.

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Using Clear and Direct Language

When crafting your request, using clear and direct language will make it easier for your manager to understand the purpose of your meeting. Be concise and state the reason for your meeting request early in your message. For example:
Subject: Meeting Request for 1:1 Career Development Discussion

Hi [Manager’s Name],

I’d like to request a 1:1 meeting to discuss my career development within the company. Could we schedule a 30-minute conversation sometime next week?

By keeping it simple, you show respect for your manager’s time and increase the likelihood of getting a positive response.

Incorporating a Brief Agenda

Including a brief agenda gives your manager an idea of what topics you wish to discuss and helps them prepare in advance. You don’t need a detailed plan, but an outline of the main points will help streamline the meeting.

For instance, you could include the agenda as a bulleted list:
During our meeting, I’d like to discuss:
– My performance in recent projects
– Opportunities for taking on additional responsibilities
– Potential career growth paths within the company

This approach helps both you and your manager make the most of the scheduled time and sets clear expectations for the meeting.

Striking the Right Tone in Your Message

When you’re crafting a message to request a 1:1 meeting with your manager, it’s important to strike the right tone: you want to sound approachable and open to discussion without being too informal.

Start by expressing your appreciation for the manager’s time and expertise. This shows that you value their input and are eager to learn from them. For example, you could write:

“I would appreciate the opportunity to learn from you in a 1:1 meeting.”

Next, make your request clear and concise. Clearly state the purpose of the meeting and provide a few specific points you’d like to discuss. An example could be:

“I’d like to request a 1:1 meeting to discuss my recent performance and gather feedback on areas where I can improve. Some topics I had in mind include [topic or area of concern] and [topic or area of concern].”

Using a friendly and supportive tone, invite the manager to suggest a date and time that works best for them. This demonstrates your flexibility and willingness to accommodate their schedule. For example:

“Please let me know a date and time that works best for you, and I’ll make sure to be available. I understand that your schedule is busy, so I appreciate any time you can spare for our meeting.”

Lastly, remember to thank your manager for considering your request and show your enthusiasm to grow professionally under their guidance. An example sign-off could be:

“Thank you for considering my request for a 1:1 meeting. I’m eager to learn from you and grow professionally. Looking forward to our discussion!”

Sample One-on-one Meeting Request Messages

Email Template for Scheduling a Meeting

 

Example 1

Subject: Request for 1:1 Meeting

Dear [Manager’s Name],

I hope you’re having a great day. I would like to request a 1:1 meeting with you to discuss [specific topic or area of concern]. I believe your guidance would help me better navigate this situation and improve my performance in the long run.

Some possible dates and times that I am available include:

  • [Date] at [Time]
  • [Date] at [Time]
  • [Date] at [Time]

Please let me know if any of these times work for you, or suggest alternative options that may suit your schedule. I look forward to our conversation.

Best regards,
[Your Name]


 

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Example 2

Subject: Catching Up – 1:1 Meeting Request

Hi [Manager’s Name],

I hope all is well with you. It has been a while since we last caught up, and I’d love to schedule a 1:1 meeting to discuss my progress, share some updates on my projects, and get your valuable input on a few challenges I’m facing.

How does [Date] at [Time] sound? If that doesn’t work for you, please let me know and I can provide other options.

Thank you, and have a great day!

Best regards,
[Your Name]


 

Example 3

Subject: Request for 1:1 – Career Path Discussion

Hello [Manager’s Name],

I hope this email finds you well. I’m writing to request a 1:1 meeting with you to explore potential career growth opportunities within our team. As I am eager to maximize my potential and accelerate my growth in the company, I value your insight and advice.

Are you available on [Date] at [Time]? If not, please let me know your preferred time, and I’ll do my best to accommodate.

Thank you for your time, and I look forward to our meeting.

Best regards,
[Your Name]

One-on-One Meeting Chat Request Example

Example 1

Hey [Manager’s Name], hope you’re doing well! I was wondering if we could set up a 1:1 meeting sometime next week to discuss my current workload and potential strategies for balancing my tasks. Let me know what works for you. Thanks!


 

Example 2

Hi [Manager’s Name], I’ve been really enjoying working on [project name], and I’d love to get your perspective on how I can improve my contributions. Could we schedule a 1:1 meeting to chat about it? Thanks in advance!


 

Example 3

Hello [Manager’s Name], I wanted to touch base with you regarding my performance and how I can align more closely with our department’s goals. Can we set aside some time for a 1:1 meeting? Anytime next week would be great for me. Thank you!

1:1 Meeting: Following Up on a Pending Request

Example 1

Subject: Re: Request for 1:1 Meeting

Dear [Manager’s Name],

I hope this email finds you well. I just wanted to follow up on my previous request for a 1:1 meeting. If none of the previously suggested times work for you, please let me know your availability and I’ll do my best to accommodate. Looking forward to our conversation.

Sincerely,
[Your Name]


 

Example 2

Hi [Manager’s Name], I hope you had a great weekend! I wanted to touch base on my previous 1:1 meeting request. Please let me know if there’s a time that works for you so we can connect. Have a great day!


 

Example 3

Hello [Manager’s Name], I hope all is going well. Just checking in on the status of my earlier request for a 1:1 meeting to discuss [specific topic or area of concern]. If you have any availability coming up, please don’t hesitate to let me know. Thanks!

Frequently Asked Questions

What’s a good way to start an email when asking for a one-on-one meeting with my boss?

A good way to start an email when asking for a one-on-one meeting with your boss is to be courteous and respectful. Address them by their title and name, then briefly express the purpose of your email. You could say, for example:

Hi [Manager’s Name],

I hope you’re having a great day. I was wondering if we could schedule a one-on-one meeting to discuss [main topic of the meeting].

Can you give me an example of what to include in the subject line for a personal meeting request with my manager?

A clear, concise subject line will help your manager quickly understand the purpose of your email. Here’s an example:

Subject: Request for 1:1 Meeting to Discuss [Topic]

What should I include in a meeting request to make sure it’s clear and professional?

To ensure your meeting request is clear and professional, consider including the following:

  • Purpose: Briefly explain the main topic or goal of the meeting.
  • Agenda: List specific items or questions to be covered during the meeting.
  • Availability: Provide two or three possible dates and times for the meeting.
  • Duration: Mention how long you expect the meeting to last.
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How can I ask for a meeting with a colleague without coming off as too formal?

When asking for a meeting with a colleague, you can adopt a more casual tone while still being professional. Here’s an example:

Hey [Colleague’s Name],

I was hoping we could find some time to chat about [topic]. Would you be available for a quick meeting on [possible date and time]? If not, let me know when works best for you!

What are some questions I can prepare for a one-on-one session with my manager to make the most of our time?

To make the most of your one-on-one meeting, you can prepare questions related to:

  1. Work progress: How are you doing on your current projects or tasks?
  2. Feedback: Is there any feedback on your recent work, and how can you improve?
  3. Goals: What goals have you set for yourself, and how can your manager support you?
  4. Challenges: Are there any obstacles or challenges you’d like to address?
  5. Growth opportunities: What skills would you like to develop or areas to improve in?

How can I phrase a request to meet with HR in an email that’s courteous and to the point?

When requesting a meeting with HR, use a polite and concise tone. Here’s an example:

Dear [HR Representative’s Name],

I hope this email finds you well. I’m reaching out to request a meeting with you to discuss [topic]. Would you be available on [date] at [time]? If not, please let me know when you have availability.

Thank you for your time, and I look forward to our conversation.

Posted in: Meetings