150 Sample Letter Closings & Examples

Last Updated on August 28, 2026 by Status.net Editorial Team

• Formal Business Letter Closings Part 1
• Cover Letter and Job Application Closings Part 2
• Thank-You Letter Closings Part 3
• Sympathy and Condolence Letter Closings Part 4
• Friendly and Personal Letter Closings Part 5
• Sales, Networking, and Follow-Up Letter Closings Part 6
• Full Letter Templates with Closings Part 7
• Email Sign-Offs and Digital Letter Closings Part 8
• Resignation Letter Closings Part 9
• Letter of Recommendation Closings Part 10
• Apology Letter Closings Part 11
• Common Mistakes to Avoid in Letter Closings Part 12
• Formatting Your Closing and Signature Correctly Part 13
• Cultural and International Differences in Letter Closings Part 14

Part 1Formal Business Letter Closings

A letter closing has two parts: the final sentence or two that wraps up your message, and the complimentary close, which is the short phrase right before your signature (such as “Sincerely,” or “Best regards,”). Together they signal respect, set the tone for what happens next, and leave the reader with a clear impression of you.

In formal business correspondence, the closing needs to match the level of the relationship. A letter to a vendor you have worked with for ten years can be a bit warmer than a letter to a government office you are contacting for the first time.

Traditional Formal Closing Lines

• “Please do not hesitate to contact me if you require any further information.”
• “I look forward to your response at your earliest convenience.”
• “Thank you for your time and consideration of this matter.”
• “I appreciate your prompt attention to this request.”
• “Should you have any questions, please feel free to reach out.”
• “I trust this letter provides the clarification you requested.”
• “Thank you in advance for your cooperation on this matter.”
• “I look forward to continuing our productive working relationship.”
• “Please contact my office directly to arrange a suitable time.”
• “We value your business and look forward to serving you further.”
• “I remain available to discuss this matter in greater detail.”
• “Thank you for your continued partnership and support.”
• “Please find the attached documents for your review, and let me know if anything further is needed.”
• “I look forward to finalizing the details at your earliest convenience.”
• “I appreciate your patience while we work through the remaining steps.”

Complimentary Closes For Formal Letters

• Sincerely,
• Sincerely yours,
• Yours sincerely,
• Respectfully,
• Respectfully yours,
• Yours faithfully,
• Yours truly,
• Kind regards,
• With appreciation,
• With gratitude,
• Cordially,
• With respect,
• Very truly yours,

“Yours faithfully” is used mainly in British and Commonwealth English when the letter opens with “Dear Sir or Madam” and the recipient’s name is unknown. “Sincerely” or “Yours sincerely” fits when you have addressed the person by name.

The formality of your closing should also account for the medium. A printed letter on company letterhead can carry a slightly more traditional closing, such as “Very truly yours,” while the same message sent as an email often reads better with something like “Kind regards,” since email is a naturally faster, less ceremonial format. When you are unsure which register fits, look at how the recipient has signed off in previous correspondence and mirror it closely.

Part 2Cover Letter and Job Application Closings

A cover letter closing carries more weight than most people realize. Hiring managers often skim the opening and closing lines first, so your final paragraph needs to restate your interest, point toward next steps, and end on a confident, professional note.

Confident Closing Lines For Cover Letters

• “I would welcome the opportunity to discuss how my experience aligns with your team’s goals.”
• “I am excited about the possibility of contributing to [Company Name] and would appreciate the chance to speak further.”
• “Thank you for considering my application. I look forward to the possibility of an interview.”
• “I would be glad to provide additional references or work samples upon request.”
• “I am confident that my background in [field] would make a strong contribution to your team.”
• “Please let me know a convenient time to speak, and thank you for your consideration.”
• “I look forward to the opportunity to bring my skills in [skill] to your organization.”
• “I appreciate your time reviewing my application and hope to speak with you soon.”
• “I am eager to discuss how my experience can support [Company Name]’s continued growth.”
• “Thank you for your consideration. I am available at your convenience for an interview.”
• “I would love the chance to talk more about how I can help your team meet its goals.”
• “I look forward to hearing from you and discussing next steps.”

Complimentary Closes For Job Applications

• Sincerely,
• Best regards,
• Kind regards,
• Respectfully,
• Thank you,
• With appreciation,
• Warm regards,
• Yours sincerely,
• Best,
• Regards,
• Gratefully,
• With gratitude for your time,
• All the best,

Skip overly casual sign-offs like “Cheers” or “Later” on a cover letter, even for informal startup cultures. “Best,” or “Best regards,” reads as professional without sounding stiff.

If you are submitting your cover letter as a PDF attachment, type your full name below the complimentary close and add a scanned or digital signature above it if you want a more personal touch, though this is optional for most applications. If you are pasting your cover letter into the body of an email, a typed name is standard, and there is no need to leave blank lines for a handwritten signature.

Part 3Thank-You Letter Closings

Thank-you letters do double duty. They close a loop from a recent interaction (an interview, a gift, a favor) and often open the door to future contact. The closing line should feel personal and specific rather than generic.

Closings For Interview Thank-You Letters

• “Thank you again for the opportunity to interview for the [Position] role.”
• “I enjoyed learning more about your team and look forward to the next steps.”
• “Our conversation confirmed how excited I am about this opportunity.”
• “Thank you for your time today; I look forward to hearing from you soon.”
• “I appreciate the chance to discuss the role and hope to join your team.”
• “Please let me know if you need any further information from me.”
• “Thank you for a great conversation. I am even more enthusiastic about this role.”

Closings For Personal Thank-You Notes

• “Thank you again for your thoughtfulness. It truly meant a lot to me.”
• “I am so grateful for your generosity and support.”
• “Your kindness will not be forgotten. Thank you from the bottom of my heart.”
• “Thank you for going out of your way to help me.”
• “I feel lucky to have someone like you in my corner.”
• “With heartfelt thanks for everything you’ve done.”
• “Thank you for the wonderful gift; I will treasure it.”
• “I appreciate you more than words can express.”
• “Thank you for being there for me during a difficult time.”
• “Your support made all the difference, and I am grateful.”
• “Thank you for making our wedding day so special; we will never forget it.”
• “The baby and I are already using your gift, and we could not be more grateful.”
• “Thank you for hosting such a wonderful evening; I am still thinking about it.”

Complimentary Closes For Thank-You Letters

• With gratitude,
• Many thanks,
• Thank you again,
• Gratefully yours,
• With sincere thanks,
• Warmly,
• Appreciatively,
• With appreciation,

Part 4Sympathy and Condolence Letter Closings

Sympathy letters call for restraint. The closing should offer comfort without overstating the writer’s own grief, and it should avoid sounding like a routine sign-off. A closing line that acknowledges the loss directly, followed by a gentle complimentary close, usually works best.

Comforting Closing Lines

• “Please know that you and your family are in my thoughts during this difficult time.”
• “I am so sorry for your loss, and I am here for you in any way you need.”
• “Wishing you strength and peace in the days ahead.”
• “My deepest condolences to you and your family.”
• “[Name] will be deeply missed by everyone who knew him/her.”
• “Please reach out if there is anything I can do to help.”
• “You are in my heart and prayers during this time of loss.”
• “I will always cherish the memories we shared with [Name].”
• “Sending you comfort and love as you navigate this loss.”
• “Holding you close in thought during this sad time.”
• “May the happy memories of [Name] bring you comfort.”
• “I am thinking of you and sending strength during this hard time.”

Complimentary Closes For Sympathy Letters

• With deepest sympathy,
• With heartfelt condolences,
• Thinking of you,
• With love and sympathy,
• In loving memory,
• With prayers and comfort,
• With warmest sympathy,
• With love and support,

Avoid closings that sound upbeat or businesslike in a sympathy letter, such as “Best,” or “Take care.” They can come across as mismatched with the tone of the message.

If you are writing to a colleague or someone you know only professionally, a slightly more restrained closing such as “With sympathy,” or “Thinking of you and your family,” tends to feel more appropriate than the deeply personal phrasing you might use for a close friend. Save references to specific religious beliefs or afterlife language for situations where you know the recipient shares those beliefs, and default to gentler, non-denominational phrasing such as “May you find comfort in the memories you shared” when in doubt.

Part 5Friendly and Personal Letter Closings

Personal letters give you the most freedom. The closing can reflect your actual relationship with the reader, whether that means warm and affectionate, playful, or simply relaxed.

Closings For Family Letters

• “Can’t wait to see you soon. Give everyone a hug for me.”
• “Take care of yourself, and call me when you get a chance.”
• “Miss you all so much. Talk soon!”
• “Sending love to the whole family.”
• “Looking forward to our next visit; it can’t come soon enough.”
• “Take care, and let’s catch up soon.”
• “Thinking of you and sending all my love.”

Closings For Letters To Friends

• “Write back soon; I want to hear all about it.”
• “Let’s plan a get-together soon, I miss our chats.”
• “Stay awesome, and talk soon.”
• “Can’t wait to catch up in person!”
• “Take it easy, and text me when you’re free.”
• “Sending good vibes your way.”
• “Looking forward to your next update, take care.”
• “Write when you can; I love hearing what’s new with you.”

Complimentary Closes For Personal Letters

• Love,
• With love,
• Warmly,
• Take care,
• Yours always,
• Fondly,
• Hugs,
• Your friend,
• Talk soon,
• Cheers,
• Miss you,

Part 6Sales, Networking, and Follow-Up Letter Closings

These letters have a job to do beyond politeness. The closing should point toward a specific next action, whether that is a reply, a meeting, or a purchase decision, while still sounding personable.

Closings For Sales And Pitch Letters

• “I would love to schedule a quick call to walk you through the details.”
• “Let me know if you’d like a demo; I’m happy to set one up this week.”
• “I’ll follow up next week, but feel free to reach out sooner with questions.”
• “I look forward to the chance to earn your business.”
• “Reply to this letter or give me a call at your convenience to get started.”
• “I’d welcome the opportunity to show you how this can benefit your team.”
• “Thank you for considering us, I look forward to your thoughts.”
• “I’d welcome the chance to discuss renewal options before your current plan expires.”

Closings For Networking And Follow-Up Letters

• “It was great connecting with you, and I hope we can stay in touch.”
• “Thank you for your time and insight; I really enjoyed our conversation.”
• “I’d love to continue the conversation over coffee sometime soon.”
• “Please keep me in mind for any relevant opportunities down the road.”
• “I appreciate you taking the time to share your advice.”
• “Looking forward to staying connected.”
• “Thank you again for the introduction; I’ll keep you posted on how it goes.”

Complimentary Closes For Sales And Networking Letters

• Best,
• Best regards,
• Looking forward to connecting,
• Talk soon,
• Warm regards,
• Thanks again,
• All the best,
• To your success,

Part 7Full Letter Templates with Closings

The examples above work best when you see how a closing fits into a complete letter. The templates below show a full structure, from opening line to signature, so you can adapt the tone and wording to your own situation.

Part 8Email Sign-Offs and Digital Letter Closings

Most correspondence today arrives as email rather than a printed letter, and the closing conventions shift slightly to match. Email moves faster, threads build on each other, and readers expect a lighter touch than a formal printed letter demands.

How Email Closings Differ From Letter Closings

A few practical differences are worth knowing before you copy a printed-letter closing into an email:

• Email sign-offs tend to be shorter. “Best,” or “Thanks,” often replace longer phrases like “Very truly yours,” which can feel out of place in a fast-moving inbox.
• In an ongoing thread, you generally do not need to repeat a full closing line and complimentary close in every message. Once the tone is established, a brief “Thanks again,” is enough for follow-up replies.
• Signature blocks in email are often automated. If your email client appends your name, title, and contact information automatically, you do not need to retype them below your complimentary close.
• Time-sensitive requests benefit from a closing line that states the deadline plainly, such as “Please reply by Thursday so I can confirm the schedule,” rather than a vaguer “at your earliest convenience,” which reads better in a printed letter than in a quick email exchange.

Sample Email Sign-Offs For Common Situations

• Best, (general professional use, works for most situations)
• Thanks, (when the email includes a request or asks for a favor)
• Thanks in advance, (use sparingly, since it can come across as presumptuous if the recipient has not yet agreed to help)
• Speak soon, (when a call or meeting is already scheduled)
• Best wishes, (slightly warmer than “Best,” while remaining professional)
• Regards, (a neutral, slightly formal option for first contact with someone you do not know well)

If you are replying all to a group and unsure how formal to be, match the tone set by the most senior or most formal person on the thread rather than the most casual one.

Part 9Resignation Letter Closings

A resignation letter closing needs to strike a balance between gratitude and clarity. Even if you are leaving a difficult situation, the closing lines are what your manager and future references are most likely to remember, so it pays to keep the tone professional and forward-looking.

Closing Lines For Resignation Letters

• “I am grateful for the opportunities I’ve had during my time at [Company Name].”
• “Please let me know how I can help make this transition as smooth as possible.”
• “I will do everything I can to wrap up my current projects before my last day.”
• “Thank you for your support and guidance over the past [length of time].”
• “I look forward to staying in touch and wish the team continued success.”
• “I am happy to help train my replacement or document my current responsibilities.”

Complimentary Closes For Resignation Letters

• Sincerely,
• With gratitude,
• Best regards,
• Respectfully,
• With appreciation,

Keep the closing focused on gratitude and logistics rather than grievances, even when the resignation follows a rocky stretch. A resignation letter often becomes part of your personnel file, and a measured, professional closing protects your reputation far better than a pointed one ever could.

Part 10Letter of Recommendation Closings

When you write a letter of recommendation, the closing reaffirms your endorsement and gives the reader an easy way to follow up. A strong closing leaves no doubt about how confidently you support the person, and it makes clear that you are genuinely reachable for questions.

Closing Lines For Letters Of Recommendation

• “I recommend [Name] without reservation and am confident they will exceed expectations.”
• “Please feel free to contact me directly if you have any questions about [Name]’s qualifications.”
• “[Name] has my highest recommendation, and I am happy to discuss this further by phone or email.”
• “I am confident that [Name] will be a valuable asset to your organization.”
• “It is a pleasure to recommend [Name], and I welcome any follow-up questions.”

Include your phone number and email address near your signature on a recommendation letter, since many readers prefer a quick call to verify details rather than waiting for a written reply.

Part 11Apology Letter Closings

An apology letter closing works best when it reinforces accountability rather than rushing past the mistake. Readers notice when a closing tries to minimize what happened, so it helps to close with a clear commitment rather than a vague hope that things will improve.

Closing Lines For Apology Letters

• “Again, I am truly sorry for the inconvenience this caused, and I appreciate your patience.”
• “I have taken steps to make sure this does not happen again.”
• “Thank you for your understanding while we work to make this right.”
• “Please let me know if there is anything further I can do to address this.”
• “I value our relationship and am committed to earning back your trust.”

Complimentary Closes For Apology Letters

• With sincere apologies,
• Respectfully,
• Sincerely,
• With appreciation for your patience,

Part 12Common Mistakes to Avoid in Letter Closings

A closing line can undo an otherwise strong letter if it clashes with the tone of the rest of the message. A few patterns show up again and again:

• Mismatched formality: pairing a warm complimentary close like “Love,” with a formal business letter, or a stiff “Very truly yours,” with a note to a close friend.
• Forgetting the comma: “Sincerely” without a comma looks unfinished. Standard convention places a comma directly after the complimentary close.
• Repeating “thank you” too many times: if the body of the letter already thanks the reader twice, a third “thank you” in the closing can feel repetitive rather than sincere.
• Generic closings that ignore the letter’s content: “I look forward to hearing from you” works, but a closing that references the specific request or next step feels more genuine and shows the reader you were paying attention.
• Signing off before stating next steps: a closing line should tell the reader what happens next, whether that is a call, a decision, or a deadline, rather than ending the letter on a vague note.
• Using a nickname or first name only in a first formal contact: save “Cheers,” or a first-name-only signature for relationships that have already been established.

Part 13Formatting Your Closing and Signature Correctly

The wording of a closing matters, and so does how it looks on the page. A few formatting habits keep a letter looking polished regardless of the occasion:

• Capitalize only the first word of the complimentary close: “Best regards,” not “Best Regards,”.
• Place a comma after the complimentary close, then start your name on the next line.
• For a printed letter you plan to sign by hand, leave three to four blank lines between the complimentary close and your typed name so there is room for your signature.
• For an emailed letter or a document you will sign digitally, a typed name directly beneath the complimentary close is standard, with no need for extra blank lines.
• In a business letter, add your title on the line below your typed name, and your company name below that if it is not already on letterhead.
• Keep the complimentary close left-aligned in most modern American business formats. Some traditional and international formats indent it to align with the date at the top of the letter, so follow your organization’s existing template if one exists.

Part 14Cultural and International Differences in Letter Closings

Letter closing conventions shift depending on the English-speaking region and the level of formality expected. Knowing the common patterns helps you avoid a closing that feels out of place to an international reader.

• American English: “Sincerely,” and “Best regards,” are the most common defaults for business letters, and email correspondence leans toward shorter closings like “Best,”.
• British and Commonwealth English: “Yours faithfully,” pairs with “Dear Sir or Madam” when the recipient’s name is unknown, and “Yours sincerely,” pairs with a named recipient. “Kind regards,” is common in business email.
• Australian and Canadian English: closings generally follow British conventions in formal writing, though American-style closings like “Best regards,” are widely understood and accepted in business email.
• Writing to an international business contact: when in doubt, a neutral, moderately formal closing such as “Kind regards,” or “Best regards,” travels well across most English-speaking business cultures and avoids any risk of seeming too familiar too soon.

If you are corresponding with someone in a country where English is not the first language, a slightly more formal closing than you would use with a native English speaker often reads as more respectful, since formal register tends to translate more predictably across cultures.

Frequently Asked Questions

What is the difference between a closing line and a complimentary close?

The closing line is the last sentence or two of the body of your letter, where you wrap up your point or state a next step. The complimentary close is the short phrase directly above your signature, such as “Sincerely,” or “Best regards,”. A strong letter usually has both.

What is the most appropriate closing for a formal letter?

“Sincerely,” “Sincerely yours,” and “Respectfully,” work well for most formal business and professional correspondence. If you addressed the recipient as “Dear Sir or Madam” because you don’t know their name, “Yours faithfully,” is the traditional match in British English.

Can I use “Best” or “Regards” in a professional letter?

Yes, in most modern professional contexts “Best,” “Best regards,” and “Kind regards,” are widely accepted, especially in email. For a first contact with someone senior or in a more conservative industry, “Sincerely,” or “Respectfully,” may feel more appropriate.

Should I use a comma after the complimentary close?

Yes, standard convention places a comma after the complimentary close, such as “Sincerely,” followed by your name on the next line.

Is it okay to end a letter with “Thank you” as the complimentary close?

Yes, “Thank you,” works well as a complimentary close, particularly in thank-you notes, cover letters, and follow-up letters where gratitude is the central theme of the message.

How do I close a letter when I don’t know the recipient’s name?

Use a formal complimentary close such as “Yours faithfully,” (if you opened with “Dear Sir or Madam”) or “Sincerely,” (if you used a generic but personalized opener like “Dear Hiring Manager”). Keep the closing line focused on next steps rather than personal warmth, since you are addressing someone you have not yet met.

What closing works best for a letter of complaint?

A firm, professional closing works better than an overly warm one. Lines such as “I look forward to a prompt resolution of this matter” or “Please contact me within ten business days to discuss next steps,” paired with “Sincerely,” or “Regards,” keep the tone assertive without sounding hostile.

How should I end a resignation letter?

Focus the closing on gratitude and a smooth handoff rather than complaints about the job. A line such as “Thank you for the opportunities I’ve had here, and please let me know how I can help with the transition,” paired with “Sincerely,” or “With gratitude,” leaves a professional final impression.

Is “Warm regards” too casual for someone I’ve never met?

“Warm regards,” can feel a little too familiar for a first contact with a stranger, especially in a conservative industry. “Kind regards,” or “Best regards,” are safer defaults until a relationship has developed.

How many blank lines should I leave for a signature?

For a printed letter you plan to sign by hand, three to four blank lines between the complimentary close and your typed name gives enough room for a natural signature. If the letter will only ever exist as a digital file or email, you do not need to leave any blank lines at all.

Do email sign-offs need to be as formal as letter closings?

In most cases, no. Email moves faster and tends to favor shorter, simpler sign-offs like “Best,” or “Thanks,” even in professional settings. Save the more traditional closings, such as “Very truly yours,” for printed letters or the most formal written communication.