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12 Thank You Email After Interview Templates & Examples

After a job interview, sending a thank you email can make a big difference. It shows you’re excited about the role and appreciate the interviewer’s time. A well-crafted thank you email can help you stand out from other candidates and boost your chances of getting hired. In this article, we’ll share some thank you email templates and examples to help you make a strong impression. You’ll learn how to write emails that are polite, professional, and tailored to your specific interview experience.

Thank You Email Templates and Examples

Template 1

Subject: Thank You – [Position] Interview

Dear [Interviewer’s Name],

Thank you for taking the time to meet with me today about the [Position] role. I enjoyed learning more about [Company] and am excited about the opportunity to contribute to [specific project or goal discussed].

Best regards, [Your Name]

Example

Subject: Thank You – Marketing Manager Interview

Dear Ms. Johnson,

Thank you for taking the time to meet with me today about the Marketing Manager role. I enjoyed learning more about ABC Company and am excited about the opportunity to contribute to your upcoming product launch.

Best regards,

Jane Smith

Template 2

Subject: Thank You for the Interview – [Your Name]

Dear [Interviewer’s Name],

I appreciate you taking the time to discuss the [Position] role with me today. Our conversation about [specific topic] was particularly interesting, and I believe my experience in [relevant skill] would be valuable to your team.

Thank you again for your time and consideration.

Sincerely, [Your Name]

Example

Subject: Thank You for the Interview – John Doe

Dear Mr. Brown,

I appreciate you taking the time to discuss the Software Developer role with me today. Our conversation about your new AI project was particularly interesting, and I believe my experience in machine learning would be valuable to your team.

Thank you again for your time and consideration.

Sincerely,
John Smith

Template 3

Subject: Thank You and Follow-Up – [Position] Interview

Dear [Interviewer’s Name],

Thank you for meeting with me to discuss the [Position] role. I’m very interested in joining [Company] and wanted to follow up on [specific question or topic].

I look forward to hearing from you about next steps.

Best, [Your Name]

Example

Subject: Thank You and Follow-Up – Sales Representative Interview

Dear Ms. Lee,

Thank you for meeting with me to discuss the Sales Representative role. I’m very interested in joining XYZ Corp and wanted to follow up on the sales targets we discussed.

I look forward to hearing from you about next steps.

Best, Tom

Wilson

Formal Industry Thank You Email After Interview

Template 4

Dear [Interviewer’s Name],

Thank you for taking the time to meet with me about the [Position] role at [Company]. I enjoyed learning more about [specific topic discussed].

I’m excited about the opportunity to [contribute to a project/use a skill] as you mentioned. My experience with [relevant skill] would allow me to [add value in a specific way].

I look forward to hearing from you about next steps. Please let me know if you need any other information.

Sincerely,
[Your Name]

Example

Dear Ms. Johnson,

Thank you for taking the time to meet with me about the Marketing Manager role at TechCorp. I enjoyed learning more about your upcoming product launch.

I’m excited about the opportunity to lead social media campaigns as you mentioned. My experience with viral marketing would allow me to boost engagement across platforms.

I look forward to hearing from you about next steps. Please let me know if you need any other information.

Sincerely,
Alex Lee

Template 5

Hello [Interviewer’s Name],

I wanted to thank you for speaking with me today about the [Position] opening. Our discussion about [company initiative] was very interesting.

The role sounds exciting, especially the part about [job duty]. I believe my background in [relevant experience] would be a great fit.

I appreciate your time and consideration. I’m eager to hear about the next steps in the process.

Best regards,
[Your Name]

Example

Hello Dr. Patel,

I wanted to thank you for speaking with me today about the Research Scientist opening. Our discussion about your lab’s stem cell research was very interesting.

The role sounds exciting, especially the part about designing experiments. I believe my background in cellular biology would be a great fit.

I appreciate your time and consideration. I’m eager to hear about the next steps in the process.

Best regards,
Sarah Chen

Template 6

Dear [Interviewer’s Name],

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Thank you for meeting with me to discuss the [Position] role. I was impressed by [something about the company].

The position aligns well with my career goals, particularly [aspect of job]. My skills in [relevant area] would enable me to [achieve a specific outcome].

I’m very interested in joining your team and would be glad to provide any additional information you might need.

Kind regards,
[Your Name]

Example

Dear Mr. Thompson,

Thank you for meeting with me to discuss the Software Engineer role. I was impressed by Acme Tech’s commitment to innovation.

The position aligns well with my career goals, particularly the focus on AI development. My skills in machine learning would enable me to contribute to your natural language processing projects.

I’m very interested in joining your team and would be glad to provide any additional information you might need.

Kind regards,
Emily Smith

Post-Panel Interview Thank You Email

After a panel interview, it’s important to send a thank you email to show your appreciation. Here are three templates you can customize, along with examples for each.

Template 7

Dear [Interviewer Names],

Thank you for taking the time to meet with me today. I enjoyed learning more about [Company Name] and the [Position] role.

[Specific detail from the interview]

I’m excited about the opportunity to join your team and contribute to [specific project or goal].

Best regards,
[Your Name]

Example

Dear Mr. Johnson, Ms. Lee, and Dr. Patel,

Thank you for taking the time to meet with me today. I enjoyed learning more about TechCorp and the Software Developer role.

Your explanation of the upcoming AI project was fascinating. I’d love to apply my machine learning skills to help advance this initiative.

I’m excited about the opportunity to join your team and contribute to TechCorp’s innovative products.

Best regards,
Jane Smith

Template 8

Hello [Interviewer Names],

I wanted to thank you for the insightful panel interview earlier today. Our discussion about [specific topic] was particularly interesting.

[Unique contribution you can make]

I’m eager to bring my skills to your team and help achieve [company goal].

Thanks again,
[Your Name]

Example

Hello Sarah, Mark, and Lisa,

I wanted to thank you for the insightful panel interview earlier today. Our discussion about sustainable marketing practices was particularly interesting.

My experience in eco-friendly product development could help Green Solutions expand its environmentally conscious product line.

I’m eager to bring my skills to your team and help achieve your goal of reducing plastic waste in packaging.

Thanks again,
Tom Brown

Template 9

Dear [Interviewer Names],

Thank you for the opportunity to interview for the [Position] role today. I appreciated learning about [company initiative or value].

[Follow-up on a question or topic]

I’m enthusiastic about potentially joining your team and contributing to [specific department or project].

Warm regards,
[Your Name]

Example

Dear Ms. Garcia, Mr. Lee, and Dr. Johnson,

Thank you for the opportunity to interview for the Marketing Manager role today. I appreciated learning about FoodCo’s commitment to locally sourced ingredients.

Regarding your question about social media strategy, I’ve had success using influencer partnerships to boost engagement by 30% in previous campaigns.

I’m enthusiastic about potentially joining your team and contributing to FoodCo’s digital marketing efforts.

Warm regards,
Alex Thompson

Creative Industry Thank You Email After Interview

Template 10

Dear [Interviewer’s Name],

Thank you for meeting with me to discuss the [Position] role. Our conversation about [specific topic] really sparked my imagination. I’ve attached a quick sketch inspired by our chat – I hope you enjoy it!

I’m excited about the opportunity to bring my [key skill] to your team. Please let me know if you need any other information.

Looking forward to hearing from you,
[Your Name]

Example

Dear Lisa,

Thank you for meeting with me to discuss the Graphic Designer role. Our conversation about rebranding the company mascot really sparked my imagination. I’ve attached a quick sketch inspired by our chat – I hope you enjoy it!

I’m excited about the opportunity to bring my illustration skills to your team. Please let me know if you need any other information.

Looking forward to hearing from you,
Alex

Template 11

Hi [Interviewer’s Name],

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Thanks for chatting with me about the [Position] opening. I really enjoyed our discussion about [shared interest].

As [pop culture reference] would say, “[relevant quote].” I think this captures how I feel about potentially joining your team.

I’d love to continue our conversation. Feel free to reach out if you have any questions.

Best,
[Your Name]

Example

Hi Mark,

Thanks for chatting with me about the Copywriter opening. I really enjoyed our discussion about vintage movie posters.

As Marty McFly would say, “If you put your mind to it, you can accomplish anything.” I think this captures how I feel about potentially joining your team.

I’d love to continue our conversation. Feel free to reach out if you have any questions.

Best,
Sarah

Template 12

Dear [Interviewer’s Name],

I wanted to thank you for taking the time to discuss the [Position] role with me. Your insights on [industry trend] were fascinating.

I came across this article about [relevant topic] and thought you might find it interesting: [link]

I’m eager to contribute my expertise in [key skill] to your projects. Please let me know if you need any additional information from me.

Warm regards,
[Your Name]

Example

Dear Javier,

I wanted to thank you for taking the time to discuss the UX Designer role with me. Your insights on voice user interfaces were fascinating.

I came across this article about the future of design and thought you might find it interesting: [link]

I’m eager to contribute my expertise in user research to your projects. Please let me know if you need any additional information from me.

Warm regards,
Emma

Designing a Standout Subject Line

Your email subject line is the first thing hiring managers see. It’s your chance to grab their attention and stand out from other candidates.

Examples

  • “Thank you – [Your Name] – [Position] Interview”
  • “Great meeting you today – [Position] Follow-up”
  • “Appreciate your time – [Your Name] – [Position] Candidate”
  • “Thank you for the interview – [Position] Discussion”
  • “Enjoyed our conversation – [Your Name] – [Position]”
  • “Following up – [Your Name] – [Position] Interview”
  • “Thank you for considering me – [Position] Role”
  • “Grateful for the opportunity – [Your Name] – [Position]”
  • “Nice to meet you – [Position] Interview Follow-up”
  • “Thank you for your insights – [Your Name] – [Position]”

Remember to send your email within 24 hours of your interview. This shows you’re prompt and truly interested in the position.

A well-crafted subject line can make your post-interview email more likely to be opened and read. It’s a small but important step in your job search journey.

Structuring Your Thank You Email

A well-structured thank you email after an interview shows professionalism and reinforces your interest in the position. It’s a chance to highlight key points and leave a positive final impression.

1. The Opening

Start your email with a warm greeting and express your gratitude. Address the interviewer by name if you remember it. If you met with multiple people, send individual emails to each.

Example: “Dear Ms. Johnson,

Thank you for taking the time to meet with me yesterday about the marketing position at (…) Company.

This sets a friendly tone and immediately shows appreciation for their time.

2. Body of the Email

In the main part, briefly recap the interview and highlight your strengths. Mention specific topics you discussed to jog their memory. Add any important points you forgot to bring up during the interview.

Example: “I enjoyed learning more about your team’s upcoming projects, especially the social media campaign you mentioned. My experience running similar campaigns at my previous job would allow me to contribute right away.

You can also ask a follow-up question to show your continued interest and engagement.

3. Concluding Remarks

End your email by restating your enthusiasm for the role and company. Thank them again and let them know you’re looking forward to hearing back.

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Example: “I’m excited about the possibility of joining your team and contributing to (…) Company’s growth. Thank you again for your time and consideration. I look forward to hearing from you about the next steps in the process.

Sign off with a professional closing like “Best regards” or “Sincerely” followed by your full name.

Timeliness and Follow-up Strategies

The Best Time to Send a Thank You Email After a Job Interview

You should aim to send your thank you email within 24 hours of your interview. This quick response shows you’re eager and professional. It also keeps you fresh in the interviewer’s mind.

If you had a morning interview, try to send your email that same afternoon. For afternoon interviews, sending it the next morning works well.

Remember, it’s better to send a short, prompt email than a perfect one that’s late. If you interviewed with multiple people, send each a personalized thank you note.

Customizing Thank You Emails for Different Scenarios

Your thank you email should match the stage of the interview process. Here’s how to tailor your message for different situations.

After the First Interview

After your first interview, send a quick thank you note within 24 hours. Keep it short and sweet. Mention something specific you talked about to jog the interviewer’s memory.

Example: “Dear [Interviewer’s Name],

Thank you for taking the time to meet with me today. I really enjoyed learning more about the [Job Title] role at [Company Name]. Our chat about [specific topic] was particularly interesting.

I’m excited about the opportunity to join your team and contribute to [specific project or goal].

Best regards, [Your Name]”

Thank You Email After a Second Interview

For a second interview, your thank you email can be a bit longer. Show you’ve been thinking about the role since your last meeting. Bring up new points that strengthen your case.

Example: “Hi [Interviewer’s Name],

I wanted to thank you again for meeting with me yesterday. After our talk, I’m even more excited about the [Job Title] position.

I’ve been thinking about the [specific challenge] you mentioned. Here’s an idea that might help: [brief suggestion].

I’m looking forward to the next steps in the process. Please let me know if you need any more information from me.

Thanks again, [Your Name]”

When You’ve Met Multiple Interviewers

If you met with several people, send a personalized email to each one. Make each message unique by mentioning something you discussed with that person.

Example: “Hello [Interviewer’s Name],

Thank you for taking the time to meet with me as part of the interview process for [Job Title]. I really enjoyed our conversation about [specific topic].

Your insights on [company culture/project/team dynamic] were very helpful. I can see myself fitting in well and making a strong contribution to the team.

I appreciate your time and consideration. I look forward to hearing about the next steps.

Best regards, [Your Name]”

Common Thank You Email Mistakes to Avoid

Sending a thank-you note after an interview is important, but it’s easy to make mistakes. Here are some common errors to watch out for:

  1. Waiting too long to send your message. Try to email within 24 hours of your interview. This shows you’re eager and interested in the job.
  2. Misspelling names or getting job details wrong. Double-check everything before hitting send.
  3. Being too casual or informal. Keep your tone friendly but professional. (Avoid slang or jokes that might not land well.)
  4. Making it all about you. Focus on thanking the interviewer and expressing your interest in the role. Don’t just talk about what you want.
  5. Not including all interviewers. If you met with multiple people, send each one a unique thank-you note.
  6. Being too pushy about next steps. It’s okay to ask about the timeline, but don’t demand immediate feedback or decisions.
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