Employee Directory Software is a computerized program that connects staff members via an intuitive and user-friendly directory dashboard. The main concept behind this solution is to bridge the employee collaboration gap by providing a portal where workers can upload their profiles, which include vital details like employee names, pictures and positions. An employee directory system outlines your entire workforce’s profiles and lists each employee’s name with his or her picture, thus enabling new staff members to quickly get on board.
A modern employee directory system also doubles as an internal communication tool which enables supervisors to receive status reports from employees, perform employee evaluations and reviews, run regular employee pulse questionnaires, gather training feedback, process time off requests, and much more.
How Employee Directory Software Affects Business:
Employee Directory Software is a crucial business tool that helps you create and manage your company’s directory. Despite that, it is hard to comprehend why your venture needs this tool and the challenges at stake if you have not yet used this system.
Below are the difficulties a business without employee directory software may face.
PROBLEMS
1. Unhealthy Workplace Relationships
— Workforce familiarization is one of the key aspects of a healthy workplace. With your staff members able to identify fellow colleagues with their specific skills and names, they will eventually grow bolder, more confident and more comfortable around each other.
— Ultimately, this builds a personal understanding across your workforce, thus helping them to get along and creating a healthy workplace relationship. An employee directory system provides an internal social media platform where workers not only get to know the exact expertise of their colleagues, but also read through biographies which enhance socialization, thus developing a humanized working environment.
2. Poor Workforce Engagement
— The ability for employees to directly source information not only helps empower, but also increases the general workforce engagement. Employee Directory Software helps categorize an organization’s database so that staff members can effortlessly recognize information sources across your venture.
3. Inefficient Collaboration
— Featuring detailed profiles of your entire workforce, an employee directory system helps workers to identify colleagues with their respective areas of expertise as well as other social aspects. Generally, this enables junior staff members to know exactly who to consult with, thus nurturing a healthy collaborative workforce.
Other Possible Challenges Related to Lack of Employee Directory Software:
— New employees may take longer than expected to fully get synced to your venture’s operations
— Limited resource availability thus blogging down output
— Reduced employee retention capabilities as supervisors may lack contact details of some employees
Benefits of Employee Directory Software:
Employee Directory Software is a crucial business tool ideal for both small-scale and large-scale ventures. It provides a data-rich portal where workers can read profiles of fellow colleagues as well as other vital details. This allows employees to connect, thus creating a collaborative and healthy workplace.
This solution is simply indispensable. Here are the reasons why a business needs employee directory software:
- Provides an employee self-serve portal
- Enables workers to acquire colleagues’ data remotely
- Automatically keeps all information up to date by sending regular reminders to employees to update their information
- Provides advanced search capabilities
- Boosts workforce engagement and highlights your business’s goals
- Enhances directory management capabilities by giving you full control over the modifications that employees may wish to make on their profiles
- Helps potential clients to identify and tap individual skills in your organization
- Improves communication through regular status updates, employee pulse questionnaires and employee reviews
Whether a small-scale or a large-scale business, Employee Directory Software is a vital business tool that helps nurture a collaborative, harmonized and realistic workplace.
Employee Directory Software Solutions
Forms with predefined fields help your team keep accurate and uniform records.
Use any of these easily customizable form templates (edit it to customize or even create a new one from scratch).
Customizable forms allow you to:
- Easily edit or create forms with zero coding and no technical expertise
- Add different types of fields, edit fields, and remove fields
- Tweak forms easily at any time
Samples of fully customizable forms
- Add an unlimited number of attachments (documents, images, photos, videos, audio notes, files) to a record
- Add, remove, and assign new team members — all with a few clicks, at any time
- No technical expertise is required
Set up and roll out business software in hours, not months.
How to start:
- Create your account and create a new applet by selecting a customizable template. Set up reminders if you want your team members to receive automatic email reminders.
Easily configure who will submit entries and who will view them. - Users will click the “Open Submission Form” button to fill it out and submit it. Set the applet as “Team-wide” if you want all team members to view each other’s records.
Alternatively, you can allow each participant to view his/her own records only and stakeholders to view all entries.
- As soon as a new record is added, participants with “View” rights will receive an email notification and can view it in real time on the Timeline screen.
- The dashboard screen allows you to save time when you want to check a high-level overview, with quick one-click retrieval of the relevant information.
ProsperForms:
- Collaborative work
- Easily retrieve data
- Export data or share it online with configurable access permissions for each member
- Allow support for different business scenarios with granular permissions for team members and team guests
- Configure email reminder alerts for your employees
- View data in real time
- Access historical data instantly with powerful search and filters
- Access data from any device with mobile-friendly and easy-to-use interface