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2 Really Simple Department Status Report Templates | Free Download

How to Write a Department Status Report (With Free Templates)

A department status report provides an account of the accomplishments of the unit or department in a given reporting period. It presents an overview of the financial details, production status, and other matters, as well as challenges, successes, and best practices.

Furthermore, it has no particular format as different organizations may prescribe a customized form depending on their reporting requirement.

 

Part 1

Keys to an Effective Department Status Report

  • There should always be an Executive Summary of the entire report, as top officials may not have the time to read all the details of the report. It should contain all the main points gathered from all sections of the department.
    Use as little technical jargon, as possible, when coming up with an Executive Summary.
  • Focus on the department’s significant accomplishments, developments, milestones, and also forecasts. Furthermore, do not forget the challenges, weaknesses, and limitations of the unit.
  • Provide an overview of the reporting period’s objectives. Under each one, state the problems encountered and also how the team to address and resolve it.
    If the problems were not fixed, give recommendations on what can be done to treat or to prevent such matter from coming up.
  • Give a summary of the status of production or output for the current period, and then compare the results with the previous reporting period. Do not forget to make a forecast on how production will speed up.
  • Support your report with tables, graphs, and other visual representations to make it fun, engaging, and also encourage active participation.
  • There should be a separate section for the updates on the following:

    .
    1) Ongoing Projects of the Department.
    Give details on its milestones and progress within the period of time, as well as the difficulties and challenges involved in the projects.


    2) New Activities and Projects Which the Department Started Working on During the Reporting Period.

    It should also contain the same type of information included in the section for the ongoing project.


    3) Personnel or Human Resource Matters.
    This section will include data on new hires and their responsibilities and any resignation, retirement, or transfers of employees if there are any.


    4) Training and Personnel Development.
    Learning and development opportunities for the employees within the department are included in this section. Mention how these learning interventions will benefit, not only the department but the organization, as a whole.


    5) Budget.
    Provide an account of how the department’s funds were utilized and how they were used.


    6) Future Projects.
    State the department’s upcoming projects and any anticipated developments on it. The goals and objectives of these future projects must also be discussed in this portion.


    7) Recommendations.
    This is the section where suggestions on how the programs, policies, and also services of the organization may be enhanced. Be sure also to give time to discuss its financial components, resources needed, and manpower requirements for these recommendations.

  • Use appendix to include other pertinent documents needed to support the report such as sub-reports, tables, graphs, or charts, and letters of interest.

Part 2

Department Status Report: Free Download

department status report templatedepartment status report template screen p2

Click Here to Download Department Status Report Template DOC

 

department status report template 2

Click Here to Download Department Status Report Template 2 XLS

 

 

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Templates on ProsperForms:

weekly project status report form template

Edit and use this template

 

weekly status report form template

Edit and use this template

 

weekly status report project based form template

Edit and use this template

 

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

executive one page status report form template

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executive status report form template

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qa status report form template

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status report form template

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monthly status report form template

Edit and use this template

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

 

monthly status report for department or team form template

Edit and use this template

 

project status report form template

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project status report form template

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project status report form template

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simple daily or weekly status report form template

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weekly marketing status report form template

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Part 3

Additional Sources

  1. How to Write a Client Status Report + Free Template Download
  2. How to Write a Business Development Status Report + Free Template Download
  3. How to Write a Scrum Status Report + Free Template Download