One of the major setbacks of working in shifts is transitioning between employees. As outgoing employees can leave dozens of tasks unfinished, a responsibility gap is inevitable. It is essential to bridge this gap to bring uniformity and consistency across your workflows. Predominantly, this commands a detailed briefing to the employee assuming responsibilities on what exactly has been done and the stage they should pick up from.
End of shift report is a powerful document that guarantees seamless tracking and recording of all the various activities undertaken during a specific shift. Besides helping an incoming employee to quickly and effortlessly adapt, an end of shift report provides an insightful database that enables your supervisor to precisely monitor project progress.
- What Is an End of Shift Report? Part 1
- Importance of End of Shift Report Part 2
- End of Shift Report Tips Part 3
- 9 Key Elements of an End of Shift Report Part 4
- 4 Best Practices Part 5
- End of Shift Report Form Template Part 6
What Is an End of Shift Report?
End of shift report is a document employed in a wide range of business organizations and institutions to highlight an employee’s turnover from the time he/she assumed responsibility up to the closing time. Generally, an excellent end of shift report records all the undertakings, the exact level of pending projects as well as achievements made while on duty.
This greatly enhances collaboration across colleagues by providing them with clear updates on key aspects like:
- Completed tasks
- Pending tasks
- Requests made
- Deliveries to make among others
Importance of an End of Shift Report
End of shift report provides an exquisite transitioning bridge between outgoing and incoming employees. Essentially, this greatly smoothens out the transitioning process consequently improving the average output. This powerful tool additionally pledges dozens of paybacks which include:
- Supplements your time tracking systems
- Boosts communication across your entire workforce
- Promotes objective scheduling
- Enhances successive shifts as it provides an intuitive background
- Helps save time by providing incoming employees with crystal clear updates
Key Tips When Creating an End of Shift Report
Essentially, make brief concise and intuitive notes throughout the undertaking. Generally, these short shreds of data act as a memory backup which enables you to visualize the entire shift thus streamlining the process of writing an end of shift report. Predominantly focus on critical aspects like productivity as well as unordinary occurrences.
Consider Using Customized Templates
While you may like to create this powerful document from scratch may sound like a great idea it always good to employ forms provided by the management. Besides upholding your organization’s unique policies, a precisely modified end of shift report template enables you to organize facts in an eye-catching technique as well as acting as an exquisite guideline that keeps you primarily focused on the most relevant information.
Avoid Fabricated Info
Although you may like to impress your supervisor, remember making an honest show will reward both in the short run and long run. An end of shift report should provide your colleagues with the real facts on the ground.
To avoid an embarrassing experience which may be followed by a serious disciplinary action, it is advisable to stick on true events.
Key Elements of an End of Shift Report
A typical end of shift report includes the following components:
- Details of the employee
- Reporting time
- Exit time
- Completed tasks
- Ongoing projects
- The department under which the employee is working under
- Actions are taken with the subsequent reasons why
- Procedures employed during the execution of a specific project
- Details of colleagues involved during the undertaking
End of Day Report Best Practices
Now you are fully backed and ready to go ahead and design this business document. However, if you are looking forward to an excellent end of shift report, here are some of the best practices to observe:
- Ensure clarity and conciseness across the entire document
- Consult with acceptances if in doubt of anything
- Consider providing a comprehensive report by recording all the details of your undertakings
- When handing over, it is always important to remain positive and optimistic so as to boost the morale of the incoming employee.
Template of an End of Shift Report
An end of shift report is an essential business document that enhances transitioning between incoming and outgoing staff members. Besides that, this versatile document provides your supervisor with deeper insights across numerous aspects thus enabling him in precisely estimating the success rate of a specific shift.
To further comprehend the dynamics of this powerful business document, here is an excellent template of an end of shift report:
How to start:
Step 1: Create your account and create a new applet by selecting a customizable template.
- Set the applet as “Team-wide” if you want all team members to view each other’s records.
- Alternatively, you can allow each participant to view his/her own records only and stakeholders to view all entries.
- Invite guests with limited permissions, if needed.
- Set up reminders if you want your team members to receive automatic email reminders.
- Configure who will add records by choosing the “Participants” tab.
Step 2: Users will click the “Open Submission Form” button to fill it out and submit it.
Step 3: As soon as a new record is added, participants with “View” rights will receive an email notification and can view it in real time on the Timeline screen.
- Click “Edit” to change status or other relevant attributes.
- Employees can discuss records in real time — each record has its own section for live comments.
- Add an unlimited number of attachments (documents, images, photos, videos, audio notes, files) to a record.
- Export records or share them online.
Step 4: Get instant access to historical data and files with powerful search and filtering capabilities.
Step 5: The dashboard screen allows you to save time when you want to check a high-level overview, with quick one-click retrieval of the relevant information.