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9 Key Elements of an End of Shift Report [Free Form Template]

One of the major setbacks of working in shifts is transitioning between employees. As outgoing employees can leave dozens of tasks unfinished, a responsibility gap is inevitable. It is essential to bridge this gap to bring uniformity and consistency across your workflows. Predominantly, this commands a detailed briefing to the employee assuming responsibilities on what exactly has been done and the stage they should pick up from.

End of shift report is a powerful document that guarantees seamless tracking and recording of all the various activities undertaken during a specific shift. Besides helping an incoming employee to quickly and effortlessly adapt, an end of shift report provides an insightful database that enables your supervisor to precisely monitor project progress.

 

 

Part 1
What Is an End of Shift Report?

End of shift report is a document employed in a wide range of business organizations and institutions to highlight an employee’s turnover from the time he/she assumed responsibility up to the closing time. Generally, an excellent end of shift report records all the undertakings, the exact level of pending projects as well as achievements made while on duty.

This greatly enhances collaboration across colleagues by providing them with clear updates on key aspects like:

  • Completed tasks
  • Pending tasks
  • Requests made
  • Deliveries to make among others

 

Part 2
Importance of an End of Shift Report

End of shift report provides an exquisite transitioning bridge between outgoing and incoming employees. Essentially, this greatly smoothens out the transitioning process consequently improving the average output. This powerful tool additionally pledges dozens of paybacks which include:

  1. Supplements your time tracking systems
  2. Boosts communication across your entire workforce
  3. Promotes objective scheduling
  4. Enhances successive shifts as it provides an intuitive background
  5. Helps save time by providing incoming employees with crystal clear updates

Part 3
Key Tips When Creating an End of Shift Report

  1. Make Recording

    Essentially, make brief concise and intuitive notes throughout the undertaking. Generally, these short shreds of data act as a memory backup which enables you to visualize the entire shift thus streamlining the process of writing an end of shift report. Predominantly focus on critical aspects like productivity as well as unordinary occurrences.

  2. Consider Using Customized Templates

    While you may like to create this powerful document from scratch may sound like a great idea it always good to employ forms provided by the management. Besides upholding your organization’s unique policies, a precisely modified end of shift report template enables you to organize facts in an eye-catching technique as well as acting as an exquisite guideline that keeps you primarily focused on the most relevant information.

  3. Avoid Fabricated Info

    Although you may like to impress your supervisor, remember making an honest show will reward both in the short run and long run. An end of shift report should provide your colleagues with the real facts on the ground.

To avoid an embarrassing experience which may be followed by a serious disciplinary action, it is advisable to stick on true events.

Part 4
Key Elements of an End of Shift Report

A typical end of shift report includes the following components:

  • Details of the employee
  • Reporting time
  • Exit time
  • Completed tasks
  • Ongoing projects
  • The department under which the employee is working under
  • Actions are taken with the subsequent reasons why
  • Procedures employed during the execution of a specific project
  • Details of colleagues involved during the undertaking

Part 5
End of Day Report Best Practices

Now you are fully backed and ready to go ahead and design this business document. However, if you are looking forward to an excellent end of shift report, here are some of the best practices to observe:

  1. Ensure clarity and conciseness across the entire document
  2. Consult with acceptances if in doubt of anything
  3. Consider providing a comprehensive report by recording all the details of your undertakings
  4. When handing over, it is always important to remain positive and optimistic so as to boost the morale of the incoming employee.

Part 6
Template of an End of Shift Report

An end of shift report is an essential business document that enhances transitioning between incoming and outgoing staff members. Besides that, this versatile document provides your supervisor with deeper insights across numerous aspects thus enabling him in precisely estimating the success rate of a specific shift.

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

To further comprehend the dynamics of this powerful business document, here is an excellent template of an end of shift report:

end of shift report

Edit and use this template

 

handover report

Edit and use this template

 

end of day report

Edit and use this template

 

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

incident near misses hazard alert immediate attention

Edit and use this template

 

near miss report

Edit and use this template

 

incident report

Edit and use this template

 

facility inspection round checklist

Edit and use this template

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

 

safety checklist

Edit and use this template

 

security checklist

Edit and use this template

 

 

Part 4

ProsperForms is a cloud solution to dramatically reduce the time you spend creating reports

  1. Make reporting easier with auto-fill: Fields such as date, name, report type, and formatting are inserted automatically by software.
  2. Consolidate reports automatically: Reports created by your team members can be consolidated easily.
  3. Save time with auto-layout: No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks.
  4. Peace of mind with auto-reminders: No one forgets to submit their reports because ProsperForms automatically sends timely reminders according to the schedule you chose.
  5. Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
  6. Quick sharing: Reports can be either - exported to files and printed, or sent by email; - shared with the manager online (in real time); - optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings.

How to configure reports on ProsperForms:

Step 1:
  • Choose a form (100+ forms available) — customize our preset forms or easily create a new form in minutes.
  • Setup reminders if you want your team members to receive automatic reminders when their reports are due.
  • Configure who will submit reports by choosing the “Participants” tab.
Step 2: Click the "Open Submission Form" button to fill in and submit the report. Data such as the report type, date and name will be added automatically. As soon as a new report is added, participants with “View” rights can view it in real time.

Step 3 (Optional): Generate a report and export it to PDF. (Skip this step if you share status reports online and don’t print them.)

Click “Generate Report”.

Done!  

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