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3 Steps to Create a Perfect Interview Evaluation Form [with Free Template]

 

 

Part 1
What Is an Interview Evaluation Form?

Candidate interview evaluation form is a document designed to help you consistently and fairly compare your applicant’s qualifications during a job interview. In all aspects, a candidate evaluation form is a reliable HR tool that will greatly streamline the entire employee hiring procedure.

Other advantages include:

  • Promotes objective interviewing
  • Offers deeper insights
  • Promotes fairness
  • Provides an excellent avenue for you to identify other excellent skills in an applicant

Part 2
What to Include in a Candidate Evaluation Form

Depending on the nature of the job being offered, the unique policies of your organization and the specific skills you are looking for, a comprehensive interview evaluation form will entail the following components:

  • Training/education level
  • Previous work experiences
  • Collaboration/teamwork talents
  • Problem-solving abilities
  • Customers service abilities
  • Managerial skills
  • Customer service talents
  • Interactive skills
  • Leadership abilities
  • Time management abilities
  • General workplace motivation
  • Ethnic fit
  • Job-specific skills

Tip: Use open-ended questions when trying to understand abstract aspects like motivation, feelings, and attitude.Tip: For accurate responses, questions should be clear and objective. Essentially the candidate should not have a hard time understanding what is expected of him/her.

Part 3
Step by Step Guide on How to Create an Interview Evaluation Form

1. Introduction

  • Name of the specific candidate under assessment
  • Name/s of the interviewer
  • The job being interviewed for
  • Actual evaluation date

2. Design a Questionnaire

Typically, your questionnaire should be sectional such that it captures various feedbacks at multiple stages.

3. Develop a Rating Criteria

Although typically unified with the questions, to avoid confusing you we have opted to treat this section as a separate entity. With this part, the idea is to create a rating strategy that will be used to gauge the eligibility of your candidates.

In most cases, a numerical evaluation system raging from one to five is recommended for each element. Usually:

  • 1 represents low qualification levels
  • 5 indicates a high level of professionalism towards a particular aspect

Tip: For added insights on a particular applicant score, you are advised to leave a blank space below each skill evaluated. With this provisional part, the interviewer is able to add intuitive comments regarding each score.Prioritize the most important aspects such that they appear at the very top of the form.

Part 4
A sample of a Perfect Interview Evaluation Form

For a more intuitive understanding of how to create this vital employee hiring document, here is an excellent example of a candidate evaluation form.

Sample Interview Evaluation

Job opportunity:
Name of the applicant:
Name of the examiner:
Date carried out:

1. Training/Education level

Which is the highest learning institution have you attended

Rating criteria:
Does not have the necessary academic skills
Requires a little more training
Meets the needed education level
Surpasses requirements

Remarks:

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2. Work Experience

Does the applicant have any previous work exposure that in any way relates to this specific position?

Rating criteria:
Has a broad experience
Just significant experience
No related work experience noted

Remarks:

3. Customer Service

What is the applicant ability in terms of customer service?

Rating criteria:
Showed excellent customer service skills
Acceptable ability
Needs additional training
Minimal customer service abilities noted

Comments:

4. Skills (Technical)

Does the applicant have any technical abilities that demonstrate the successful execution of this job?

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Rating criteria:
Supersedes requirements
Has desired technical skills
Necessitates a little more drilling
No technical skills noted

Remarks:

5. Overall remarks

This section includes the final examiner’s comments regarding the whole interview — state whether the candidate should be considered for the job opportunity. Additionally, highlight any distinctive abilities demonstrated.

candidate evaluation

Edit and use this template

 

employee self evaluation

Edit and use this template

 

peer evaluation

Edit and use this template

 

training evaluation

Edit and use this template

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

 

How to start:

Step 1: Create your account and create a new applet by selecting a customizable template.

Options:

  • Set the applet as “Team-wide” if you want all team members to view each other’s records.
  • Alternatively, you can allow each participant to view his/her own records only and stakeholders to view all entries.
  • Invite guests with limited permissions, if needed.
  • Set up reminders if you want your team members to receive automatic email reminders.
  • Configure who will add records by choosing the “Participants” tab.

Step 2: Users will click the “Open Submission Form” button to fill it out and submit it.

form template

 

Step 3: As soon as a new record is added, participants with “View” rights will receive an email notification and can view it in real time on the Timeline screen.

  • Click “Edit” to change status or other relevant attributes.
  • Employees can discuss records in real time — each record has its own section for live comments.
  • Add an unlimited number of attachments (documents, images, photos, videos, audio notes, files) to a record.
  • Export records or share them online.

Step 4: Get instant access to historical data and files with powerful search and filtering capabilities.

how to create project status report

Step 5: The dashboard screen allows you to save time when you want to check a high-level overview, with quick one-click retrieval of the relevant information.

project status report

 

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Part 4

ProsperForms is a cloud solution to dramatically reduce the time you spend creating reports

  1. Make reporting easier with auto-fill: Fields such as date, name, report type, and formatting are inserted automatically by software.
  2. Consolidate reports automatically: Reports created by your team members can be consolidated easily.
  3. Save time with auto-layout: No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks.
  4. Peace of mind with auto-reminders: No one forgets to submit their reports because ProsperForms automatically sends timely reminders according to the schedule you chose.
  5. Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
  6. Quick sharing: Reports can be either - exported to files and printed, or sent by email; - shared with the manager online (in real time); - optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings.

How to configure reports on ProsperForms:

Step 1:
  • Choose a form (100+ forms available) — customize our preset forms or easily create a new form in minutes.
  • Setup reminders if you want your team members to receive automatic reminders when their reports are due.
  • Configure who will submit reports by choosing the “Participants” tab.
Step 2: Click the "Open Submission Form" button to fill in and submit the report. Data such as the report type, date and name will be added automatically. As soon as a new report is added, participants with “View” rights can view it in real time.

Step 3 (Optional): Generate a report and export it to PDF. (Skip this step if you share status reports online and don’t print them.)

Click “Generate Report”.

Done!  

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