Essential Techniques for an Effective Leadership Meeting (+ Free Agendas)
Leadership meetings are primarily conducted to make decisions and to ensure that the organization’s operation is aligned with its targets and goals. Apart from deciding on key issues, it is also through these meetings that business strategies are crafted to realize the organization’s goals and aspirations effectively.
A highly-productive leadership meeting is a great contributor to the success of an organization since this gathering is the place to produce excellent ideas and strategies. Participants should also look forward to attending these meetings, and leave them feeling energized and inspired.
On the other hand, poorly-prepared and poorly-conducted leadership meetings are a terrible waste of time. These meetings result in unresolved problems, poor decisions, and missed opportunities for the organization. Participants are left frustrated and demotivated.
- How to Run an Effective Leadership Meeting Part 1
- Leadership Meeting Agenda Free Download Part 2
- Additional Resources Part 3
- How to Spend Less Time on Meetings? Part 4
part 1
Here are the key points to consider in order to run an effective leadership meeting:
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1. The purpose of the meeting should be clear, not only to the organizers, but also to the coordinators and participants
The success of any meeting is directly linked to the clarity of its goals. Each leadership meeting should have explicitly defined objectives which tell everyone involved what the meeting is about, and what the expected results of the meeting are. That is, what is expected to be achieved or accomplished. Avoid listing agenda topics which involve daily operational issues or subjects which may be better addressed at a the lower level. A leadership meeting agenda should concentrate on strategic matters. For more techniques on preparing meeting agendas you can read this article.
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2. Ensure that participants are well-prepared to attend the meeting
Reading reports on the day of the meeting itself is a waste of time. This should be done before the actual meeting. Take note that a leadership meeting is about decision-making and crafting business strategies and participants should come in armed with ideas, suggestions, and be ready to engage in a substantive discussion which will result in valuable results.
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3. Meetings should be structured
A carefully-prepared meeting agenda will help bring structure and form to the meeting. It will guide everyone on which topics to discuss in order of priority and how long they should spend on a given topic. Leadership meetings are often thought to be serious and formal which makes it dreadful for some participants. Look for some leadership meeting ideas that will maintain participants’ interest and prevent their attention wandering due to boredom.
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4. Acknowledge each participants’ contributions
Take advantage of the group’s diversity and reflect their different backgrounds, experiences, skills and expertise. These factors will help enrich the brainstorming process and, in turn, will contribute to creating innovative ideas. Establish a healthy environment for expressing ideas, sharing experiences, and asking questions. There are different brainstorming techniques that can be found in this article.
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5. Take minutes to document everything that has been discussed
It is very important to record everything that has been reviewed and what the group was able to achieve after a meeting. This article is a good reference on how to prepare the minutes of the meeting.
A leadership meeting is an opportunity for the top officials of an organization to gather and think of ways to improve performance and to further drive the firm towards success. Proper preparation and conduct will enable these meetings to achieve those goals.
Part 2
Effective Leadership Meeting: Free Download
Click Here to Download Leadership Meeting Agenda Template DOCX
Click Here to Download Leadership Meeting Agenda Template 2 DOC
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You can also use the following templates on ProsperForms:
Part 3