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How to Write Agendas for 8 Types of Meetings [The Complete List With Samples]

How to Write Meeting Agendas for Different Types of Meetings

Bonus: Free Sample Agendas

A meeting agenda is a vital element of a meeting and must be carefully prepared beforehand. It contains the topics for discussion during for the upcoming meeting. Having a clear agenda helps the participants to prepare for it. For more information about preparing a meeting agenda read this article.

An equally important element in the conduct of a meeting is the minutes of the meeting. The minutes form a written record of everything that was discussed during the meeting. A helpful article on preparing minutes of the meeting can be found here.

 

part 1

Now, let’s look at the different types of meetings being conducted and their agendas (click a link to open a relevant article, each article contains free agenda templates for a particular type of meeting):

  1. A project meeting is held on a periodic basis to monitor project development and discuss all issues which need to be addressed.Here’s a link to our article about project meetings + free agenda templates.
  2. A staff meeting provides an opportunity for the staff of a unit in an organization to sit down together and discuss matters of mutual concerns.Learn more about staff meetings + free templates here.Meanwhile, there is one more article here which can serve as a reference in preparing a meeting agenda + free downloads.
  3. The one-on-one meeting is a meeting between a supervisor and his direct report. The purpose of a one-on-one meeting is to evaluate how the staff member is doing and to resolve any issues related to the performance of their work.Our article here discusses how to conduct a one-on-one meeting + agenda templates.
  4. A daily huddle is a brief meeting conducted before the start of a workday or a shift where the team leader or supervisor outlines the tasks for the day, ongoing promotions, and all other important matters that the staff members need to know in relation to their jobs and organization.Read more about the daily huddle here (includes free agenda templates).
  5. A team meeting is conducted between team members to resolve issues affecting their work and to update them with the latest information related to the project.Our article about team meetings will help you effectively conduct a team meeting and contains free templates.
  6. A sales meeting is carried out to enhance communication within the sales team. Aside from monitoring the performance of the team and its members, it is also a venue to motivate team members, coach them, and to acknowledge their efforts.More tips on conducting sales meetings with agenda template can be found in this article.
  7. A leadership meeting is for the top officials of an organization. This is where they usually discuss important issues, business strategies, and other ways to improve the performance of the organization.Details about leadership meeting with free agenda samples can be found in this article.
  8. A status meeting is where the project team discusses the status of a project, and this is where they keep track of the issues and risks facing the project.Check the article here to learn more about status meetings and download free templates.

Meetings are usually held periodically. Weekly meetings are brief and are conducted to address recurring problems, while monthly meetings focus on monitoring performance targets.

More details on a weekly meeting (with sample agendas) are here as well as a monthly meeting (with sample agendas).
Part 2

General Meeting Agenda Templates: Free Download

If you need a general-purpose meeting agenda sample check these free downloads.
Read the best practices here (on how to write a meeting agenda in general).

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

general meeting template

Click Here to Download Meeting Agenda Template DOCX

 

general meeting template 2general meeting template 2 screen p2

Click Here to Download Meeting Agenda Template 2 DOC

 

 

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

 

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You can also use the following templates on ProsperForms:

meeting agenda

Edit and use this template

 

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

meeting minutes

Edit and use this template

 

meeting minutes with decisions and action items

Edit and use this template

 

pre one on one meeting questions

Edit and use this template

 

post one on one action items

Edit and use this template

 

Part 3

Additional Sources

  1. How to Create a Meeting Agenda + Free Sample Download
  2. How to Create an Effective Monthly Meeting Agenda + Free Download