Report-writing skill is one of the main competencies for a project manager to have. No matter how good his or her project management skills are, if he/she cannot sum it up and present the work in a form of meaningful report, his/her efforts will not be fully recognized by the management or the stakeholders.
One of the most important reports that a project manager needs to write is a project management report. This particular report provides a comprehensive account of the aspects and important details of the project and the action taken by the team to accomplish the tasks involved or furthermore to achieve its performance targets.
- What the Report Should Have Part 1
- Project Management Report: 2 Must-Have Templates Part 2
- Additional Sources Part 3
- How to Spend 10x Less Time on Reporting Part 4
Part 1
Here are some suggestions on what a project management report should contain.
- A project management report might be either detailed or either it might be as simple as providing weekly updates.
- If the company prefers a detailed project summary report, it is important to present updates on the key metrics such as the following:
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Timelines and Project Schedules
It measures how the project is progressing in terms of the planned tasks and also whether these have been accomplished within the target schedule. The relevance of this metric is for the management to know whether the project will be completed on time or not.
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Cost
Under this metric, expenses made for the project are assessed on whether they are still on the budget or/and if they are within the planned expenditures. It is important for the stakeholders to get an update on the financial aspect of the project for them see if the budget intended for the project is being used judiciously.
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Resources
This section talks about the project team’s overall performance. This part allows the team to show how they are working towards the completion of the project. Also, it may be in this portion whether the team’s skills and competencies are a right match as to the requirements of the project or some interventions are needed to perform well and deliver the project.
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Changes
The section on changes may not be regularly filled-up as there is only a need for such if the team adopted some changes as to the project plan.
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Quality Control
This might be the most important aspect of the report, as the team is expected to deliver outputs and results which are on schedule and within the budget. The output must also pass the requirements of the client, the management, or the stakeholders.
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Actions Taken
It is unavoidable to encounter problems, issues, and challenges during the implementation of the project. Thus, this section is where the team should discuss the problems they have encountered during the reporting period and what they have done to resolve or to address the issues.
Part 2
Project Management Report: Free Download Section
Click Here to Download Project Management Report DOCX
Click Here to Download Project Management Report 2 XLSX
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You can also use the following templates on ProsperForms:
Part 3