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30 Free Downloads: The Best Project Report Samples [The Complete List]

The purpose of a project report is to serve as a basis for decision-making and in determining whether the project is being carried out according to plan. Project report sample allows you to have the exact guidelines of how to build a project report successfully.

 

Part 1

The types of project reports in project management are the following:

 

  1. Project Status Report

    This type of project report provides a summary of the status of the project in terms of the highlights of the main or the overarching project, as well as what the team expects to accomplish in the coming weeks or months, the percentage of project completion, and its financial status since the client, top management and other stakeholders will be interested to know whether the budget allocated for the project is enough or if it has been used judiciously.

     

    Download free samples and templates here

     

  2. Project Status Dashboard and Project Tracking

    This type of report presents data on key performance indicators, metrics for the overall performance and progress of the project, or highlight specific issues and challenges that may need attention from the top management and other stakeholders.

     

    It provides information on all the tasks, its status, the individual working on it, the percentage of the overall completion of the whole project and it aims to provide all this information to the reader in a single view. By tracking progress of each tasks being carried out by the team and the overall project itself, a project tracking report is a valuable project that strengthens communication between the units involved in a project.

     

    Check 3 terrific sources and how-to’s here

     

  3. Project Progress Report

    This specific report tracks actual project progress, including its performance based on the identified metrics and in terms of risks, issues, changes, and others. Aside from that, it also presents a summary of the project status, budget, and deliverables.

     

    Download the best samples here

     

  4. Project Summary Report

    It contains a brief discussion of the progress of a project during the reporting period covering all its aspects. It is, generally, helpful in maintaining and handling all the data related to the project, in a way that is easy to understand and manage.

     

    This article contains a useful free template and a guide

     

  5. Project Management Report

    This particular report provides a comprehensive account of the aspects and important details of the project and the action taken by the team to accomplish the tasks involved or to achieve its performance targets.

     

    Free examples and templates, how-to’s

     

Project reports may also be delivered on a periodic basis such as daily, weekly, and monthly.

 

There are also the following specific types of project reports:

  1. Executive Project Report

    This report provides a comprehensive account of the aspects and important details of the project and the action taken by the team to accomplish the tasks involved or to achieve its performance targets. This article contains free resources and templates.

  2. One-Page Status Report

    A one-page project report provides an update on the status of a project, just like other formats of project reports, with a purpose of allowing the recipients to have a quick grasp of the project status at a quick glance. Download the best free samples here.

  3. IT Project Status Report

    Basically summarizes and documents the status of a project related to information technology, this particular report is a useful tool that provides a history of the project which can be later revisited to track progress, conduct an assessment, and review the project. How to write and a sample here.

 

Progress report is another popular type of reporting, it may not be entirely about a project or business progress but it may also document an individual’s progress. Check best practices and free templates for daily progress reports, weekly progress reports, and monthly progress reports (click each link to check the relevant articles with free templates).

 

Part 2

Project Status Report Samples: Free Download

If you just need a general-purpose project report sample, here are a few great templates:

project status report

Download Project Status Report XLSX

 

project update report

Download Project Update Report DOC

 

project update report 2

Download Project Update Report 2 DOCX

 

 
Part 3

How to Make Project Status Reporting 10x Easier

How to use status.net for project status reports:

  1. Make project reporting easier: Most fields (such as date, name, report type, and formatting) are inserted automatically by software.
  2. Save time: No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks.
  3. Peace of mind: No one forgets to fill in their status reports because status.net sends timely reminders according to the recurrence schedule you chose.
  4. Eliminate data silos: All data is accurately collected and easily accessible.
  5. Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
  6. Optionally, enrich reports with the latest updates automatically added from web apps your team uses (such as project management tools, version control systems, support systems, financial applications, CRM, etc.) by connecting these apps to your status feed.
  7. Sharing: Project status reports can be either
     
    – exported to files and printed, or sent by email;
    – shared with the manager online (in this case, an email with the full text of the status report will be sent automatically); or
    – shared online as company-wide or team-wide status reports, i.e., all team members share their progress with each other (spend less time on meetings).

Sign up now to make status reporting easier for your team.

How to configure status reporting:

Step 1:

  • Create a “Project Status Report” feed and set up a recurrence.
  • Configure who will write and read reports by choosing the “Participants” tab and then clicking the “Cog” button near “Feed Participants” title.
how to create project status report status feed

Options:

  • Set the status feed as “Team-wide” if you want all team members to view each other’s status reports.
  • Alternatively, you can allow access to project status reports for certain participants only. In this case, turn “Team-wide” mode OFF and restrict viewing by unchecking “View” properties for other participants. Team members with the “View” checkbox unchecked will only be able to view their own status reports.
  • The Recurrence setting configures how often participants receive email reminders to fill in their status reports. This feature is optional and can be turned off.
  • You can add, remove, and assign new team members at any time.

Step 2: The text of the status update should be added to the “Update” field of status feed.

how to add update to status report

Data such as the report type, date and name will be added automatically.

As soon as a new status report is added, participants with “View” rights can view it in real time when they log in to their accounts. They will also automatically receive emails with the full text of status reports.

Step 3 (Optional): Generate a report and export it to PDF.
(Skip this step if you share status reports online and don’t print them.)

  • Choose dates
  • Choose people
  • Click “File” button
  • Choose type of report and click “Generate Report
how to create project status report

Done!

project status report

 

Create your free account now

 

 

Part 4

Additional Resources

  1. How to Write a Project Report + Free Template Download
  2. How to Write a Quarterly Status Report + Free Template Download
  3. How to Write the Best Implementation Status Report + Free Template Download