Best Status Report Templates [25+ Free Samples] –

The primary purpose of a status report is to present updates on a project or activity, monitor its actual progress versus the targets, discuss issues and challenges encountered during the reporting period, and other matters which may need the attention of stakeholders.


Part 1

Here are some general tips on how to effectively write a status report:


  1. Find out the exact information required to be in the report. It is important to get the information from the persons involved to minimize time and effort to be spent on making the report.
  2. Find out if there is a standard format or template for the kind of status report. With a standard format, it will be easier to determine what information should be included in the report and there is a lesser chance of missing out on important things.
  3. An ideal report presentation should discuss the accomplishments first, then the plans, and then the other matters on the third part. Bottlenecks, issues, risks, and other important concerns may also be discussed in the third part.
  4. Just like any work-related documents, a status report also reflects the personality of its creator. If it is free from any grammar mistakes and typographical error, impeccably prepared, and well-thought, the same thing is thought about the writer of the report. If it is the other way around, the author is viewed as lousy and just take things for granted.

Part 2

Status Report Free Download

If you need a general-purpose status report, check this free sample:

status report template

Click Here to Download Status Report Template XLSX


Part 3

How to Make Status Reporting 10x Easier

How to use for status reports:

  1. Make reporting easier: Most fields (such as date, name, report type, and formatting) are inserted automatically by software.
  2. Save time: No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks.
  3. Peace of mind: No one forgets to fill in their status reports because sends timely reminders according to the recurrence schedule you chose.
  4. Eliminate data silos: All data is accurately collected and easily accessible.
  5. Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
  6. Optionally, enrich reports with the latest updates automatically added from web apps your team uses (such as project management tools, version control systems, support systems, financial applications, CRM, etc.) by connecting these apps to your status feed.
  7. Sharing: Status reports can be either
    — exported to files and printed, or sent by email;
    — shared with the manager online (in this case, an email with the full text of the status report will be sent automatically); or
    — shared online as company-wide or team-wide status reports, i.e., all team members share their progress with each other (spend less time on meetings).

Sign up to make status reporting easier for yourself and your team.

How to configure status reporting:

Step 1:

  • Create a “Status Report” feed and set up a recurrence.
  • Configure who will write and read reports by choosing the “Participants” tab and then clicking the “Cog” button near “Feed Participants” title.
how to create status report status feed


  • Set the status feed as “Team-wide” if you want all team members to view each other’s status reports.
  • Alternatively, you can allow access to status reports for certain participants only (such as yourself if you’re a team lead). In this case, turn “Team-wide” mode OFF and restrict viewing by unchecking “View” properties for other participants. Team members with the “View” checkbox unchecked will only be able to view their own status reports.
  • If you’re a manager and you don’t plan to share your status reports with your team, uncheck “Update” for yourself – in this case, you won’t receive reminders to fill in this status report.
  • The Recurrence setting configures how often participants receive email reminders to fill in their status reports. This feature is optional and can be turned off.
  • You can add, remove, and assign new team members at any time.

Step 2: The text of the status update should be added to the “Update” field of status feed.

how to add update to status feed

Data such as the report type, date and name will be added automatically.

As soon as a new status report is added, participants with “View” rights can view it in real time when they log in to their accounts. They will also automatically receive emails with the full text of status reports.

Step 3 (Optional): Generate a report and export it to PDF.
(Skip this step if you share status reports online and don’t print them.)

  • Choose dates
  • Choose people
  • Click “File” button
  • Choose type of report and click “Generate Report
how to export your status report


status report


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Part 4

Read Next:

  1. How to Write a Project Report + Free Template Download
  2. How to Write a Smart Monthly Report + Free Template Download
  3. How to Write an Agile Status Report + Free Template Download