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4 Steps to Create a Training Evaluation Form [with Free Form Template]

 

 

Part 1 
What Is a Training Evaluation Form?

Training evaluation form is a questionnaire to establish the quality and comprehensiveness of a training session from an attendant’s perspective. Gathering of participants’ feedback is imperative and this business document pledges to streamline the whole process.

This simple business-oriented document allows you to accurately collect responses from your delegates after they have participated in a training occasion. Essentially, training evaluation form captures both positive and negative aspects of a training event thus enabling you to identify elements that can be enhanced and how to improve them.

An excellent training evaluation form gives you an exclusive opportunity to gauge multiple workshop aspects like

  • The effectiveness of a training exercise
  • Relevancy of a training event
  • Engagement level of the participants among others

Part 2
Importance of Conducting Training Evaluation

After-training evaluation is an essential business aspect that helps improve the overall relevancy of future training exercises. Training evaluation enables you to establish the quality of the content/trainer consequently highlighting all the weak points.

  • It allows you to pinpoint possible techniques on how to better your training
  • It helps you in determining the relevancy of the specific training to your enterprise’s goals
  • It provides an avenue to reveal the real value of the training sessions

With that said and understood, it is apparent that the training evaluation form is an invaluable business asset.

Part 3
Professional Guide on How to Create an Impressive Training Evaluation Form

First and foremost, before you start mapping together the various elements of a training evaluation form, you need to have a clear understanding of the key aspects that you are looking forward to accessing from the whole event.

Generally, a typical form should include:

  • Title of the event
  • Date when the event was held
  • Place where the training event was held
  • Name of the trainers/instructors
  • An in-depth questionnaire
  • Suggestion box

4 Steps to Create your Training Evaluation Form

1. Introduction

Just like all other business documents, a perfect form starts with an insightful introduction. Essentially, this important section gives you a brief outline of what the whole document is all about. While an organization database is littered with dozens of documents, this part helps you to quickly identify each and every form thus greatly enhancing the sorting process.

Vital details to include in this part are

  • Title of the training workshop
  • Date when the event was held
  • Place where the training event was held
  • Name of the trainers held

Tip: If there were multiple trainers involved, it would be nice if you indicated the part each individual was dealing with.

2. Create a Questionnaire

The second and probably the most crucial fragment of a training evaluation form are the queries. Inclusive of numerous questions, this intuitive part helps you in understanding the whole event form a participant’s perspective.

Essentially designed in a survey format, this part focuses on vital aspects like

A. The efficiency of the training exercise

Efficiency is a critical aspect in evaluating the impact of the training program. Basically, this sub-section of the questionnaire aims at gathering accurate opinions regarding the general experience of the participants.

Excellent questions to include in this part include:

  • How would you comment on the learning experience (did you find it easy to grasp all the concepts taught)?
  • What experiences did you like about the event?
  • Which aspects of the event would you suggest for future workshops?
  • Which aspect would you not suggest for future workshops?

B. Satisfaction

This part of the questionnaire seeks to help you understand the satisfaction level of the event. Essentially, the questions employed here aims at evaluating the seamlessness, consciousness of the trainers and technique used to deliver content.

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Best questions to consider include:

  • How would you comment on the quality of the written materials?
  • Were the multimedia resources clearly audible and visible?
  • Was the instructor well-informed in the subject matter?
  • Was the instructor friendly in terms of content presentation?
  • Was the coach supportive in terms of content acquisition?

C. Engagement

For the objectives of a training exercise to seamlessly permeate across, participants’ engagement is a vital aspect. For that reason, evaluating the engagement level of an event is important. To achieve this, your questionnaire should also focus on establishing this vital feature.

Ideal queries to measure it:

  • Was the training program engaging?
  • Did you at some point during the event find yourself disinterested?

3. Create a Rating System

After developing a comprehensive questionnaire, the last step is developing a rating criterion. With a perfect score assessment system, you will be able to evaluate the quality of each and every aspect of the questionnaire.

While most business assessment document favors numerical ranking techniques, a typical after-training evaluation form prefers descriptive approaches like:

  • Strongly agree
  • Agree
  • Neutral
  • Disagree
  • Strongly disagree

4. Overall Suggestion Box

Lastly, include an overall suggestion box where the members are requested to make a general sentiment regarding the whole training exercise. Besides that, you can also use this part to probe for possible techniques on how to improve the efficiency of future events.

Part 4
A Sample of a Training Evaluation Form

For additional insights on how to create a superb document, our comprehensive training evaluation form sample below would be a perfect kick start.

Training Evaluation Form

Event name:
Date conducted:
Venue:
Name of the trainer/s:

Part 1:

Guidelines: choose your level of satisfaction with the below statements Strongly Affirmative Affirmative Disagree Strongly Disagree Not applicable to this occasion
1. Were the goals of the training event met?
2.Was the training program engaging?
3.Were the written materials of good quality?
4. Was the instructor friendly in terms of content presentation?
5. Was the instructor well-informed in the subject matter?
6. Was the training exercise too long?
7. Was the coach supportive in terms of content acquisition?
8. Was the event relevant and helpful?
9. Was the location suitable for the occasion?

Part 2: Give your suggestions/comments with regards to the statements listed below

1. How would you comment on the learning experience? (did you find it easy to grasp all the concepts taught?)
2. What experiences did you like about the event?
3. Which aspects of the event would you suggest for future workshops?
4. Which aspect would you not suggest for future workshops?

ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

Part 3: Overall comments

On average, would you consider the whole training exercise helpful or not? Give reasons why.

Part 5
Best Practices When Creating a Training Evaluation Form

While your skills are now fully baked to design an after-training evaluation form, here are some of the dos and don’ts to consider if you want to create an intuitive and excellent document.

  1. Your evaluation form should be short, simple but comprehensive. Essentially, it should fit on a single sheet.
  2. Predominantly consider employing closed-ended questions where respondents are provided with a multiple choice.
    TipTo avoid biases and confusion a standard response option should provide a minimum of 3 choices and a maximum of five.
  3. However, for specific responses, consider incorporating at least 3 open-ended questions.
  4. Your questionnaire should be objective. Simply formulate questions that are explicitly focused on the key objectives of the training exercise.

A training evaluation form is a vital business document that enables you to measure various aspects of a training. Besides helping you to identify deceptive flaws in your training procedures, this form allows for constructive criticism and suggestions which are great elements for quality improvement.

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ProsperForms — receive reports from your team members on autopilot. 100+ forms available: reports, logbooks, requests, etc. or build your own. View and manage data on Timeline and Dashboard screens, generate consolidated PDF reports. Get Started

 

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How to start:

Step 1: Create your account and create a new applet by selecting a customizable template.

Options:

  • Set the applet as “Team-wide” if you want all team members to view each other’s records.
  • Alternatively, you can allow each participant to view his/her own records only and stakeholders to view all entries.
  • Invite guests with limited permissions, if needed.
  • Set up reminders if you want your team members to receive automatic email reminders.
  • Configure who will add records by choosing the “Participants” tab.

Step 2: Users will click the “Open Submission Form” button to fill it out and submit it.

form template

 

Step 3: As soon as a new record is added, participants with “View” rights will receive an email notification and can view it in real time on the Timeline screen.

  • Click “Edit” to change status or other relevant attributes.
  • Employees can discuss records in real time — each record has its own section for live comments.
  • Add an unlimited number of attachments (documents, images, photos, videos, audio notes, files) to a record.
  • Export records or share them online.

Step 4: Get instant access to historical data and files with powerful search and filtering capabilities.

how to create project status report

Step 5: The dashboard screen allows you to save time when you want to check a high-level overview, with quick one-click retrieval of the relevant information.

project status report

 

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Part 4

ProsperForms is a cloud solution to dramatically reduce the time you spend creating reports

  1. Make reporting easier with auto-fill: Fields such as date, name, report type, and formatting are inserted automatically by software.
  2. Consolidate reports automatically: Reports created by your team members can be consolidated easily.
  3. Save time with auto-layout: No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks.
  4. Peace of mind with auto-reminders: No one forgets to submit their reports because ProsperForms automatically sends timely reminders according to the schedule you chose.
  5. Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
  6. Quick sharing: Reports can be either - exported to files and printed, or sent by email; - shared with the manager online (in real time); - optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings.

How to configure reports on ProsperForms:

Step 1:
  • Choose a form (100+ forms available) — customize our preset forms or easily create a new form in minutes.
  • Setup reminders if you want your team members to receive automatic reminders when their reports are due.
  • Configure who will submit reports by choosing the “Participants” tab.
Step 2: Click the "Open Submission Form" button to fill in and submit the report. Data such as the report type, date and name will be added automatically. As soon as a new report is added, participants with “View” rights can view it in real time.

Step 3 (Optional): Generate a report and export it to PDF. (Skip this step if you share status reports online and don’t print them.)

Click “Generate Report”.

Done!  

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