Most projects require regular reporting, depending on the size of the project. Monthly reports are sometimes enough to cover a project, but since the primary purpose of reporting is to keep the project team, the management, and other stakeholders informed about the project, weekly reporting is the way to go. Also, many things could happen in a month.
Since nobody wants surprises, especially regarding project implementation, it is vital to produce weekly project reports.
It also provides an excellent opportunity to address any concern of the management and the stakeholders related to the project.
Most likely, the management and the stakeholders are interested to know whether the project manager is on top of the project and if he knew about any future problems that may arise. They would also want to know where the project is at the moment, including a forecast of the costs and time of project completion.
- How to Write a Weekly Project Report Part 1
- Weekly Project Report: 2 Free Templates Download Part 2
- How to Make Project Status Reporting 10x Easier Part 3
- Additional Sources Part 4
Here are some points to consider in writing a weekly project report:
- As a project manager, it is important to show that you are in control of the entire project. The client, the top management, the project sponsors, and the other stakeholders would want to know if the project will be completed on time and if its implementation is still within the allotted budget.
If possible, this should be the first item they would see on the report, as all other worries will be of relief once they get to know that the project is on track.
- List all the major project accomplishments and activities during the reporting period and the project objectives for the next cycle. Do not forget to identify issues and challenges that the project or the team encountered, as well as project variances if there are any.
- In regards to schedule, discuss if progress and milestones will be according to plan.
It is also important to present all the milestones due since the last report and to see if they are met or not, as well as the other milestones due for completion for the following week. In case of milestones not met, there is a reason to explain why. It will also be helpful to provide anything by the team to get the project back on track.
Keep in mind that the people who read the weekly report have an enormous amount of time to spare in reading a lengthy report.
After all, updates about the project are provided weekly so it may be enough to provide just the required data or any information about the untoward incident which may happen during the project implementation. Remember to keep the report brief while considering the situation of the recipients of the report.
Weekly Project Report: Free Download
Templates on ProsperForms:
How to Make Project Status Reporting 10x Easier
How to configure status reports on ProsperForms:
- Create a “Project Status Report” applet — customize our preset forms or easily create a new form in minutes.
- Setup reminders if you want your team members to receive automatic reminders when their reports are due.
- Configure who will submit reports by choosing the “Participants” tab.
Step 2: Users will click the “Open Submission Form” button to fill in and submit the report.
Data such as the report type, date and name will be added automatically.
As soon as a new status report is added, participants with “View” rights can view it in real time.
Step 3 (Optional): Generate a report and export it to PDF.
(Skip this step if you share status reports online and don’t print them.)
Click “Generate Report”.
- Make project reporting easier with auto-fill:
Fields such as date, name, report type, and formatting are inserted automatically by software.
- Consolidate reports automatically:
Reports created by your team members can be consolidated easily.
- Save time with auto-layout:
No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks.
- Peace of mind with auto-reminders:
No one forgets to fill in their status reports because ProsperForms automatically sends timely reminders according to the schedule you chose.
- Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
- Quick sharing:
Status reports can be either
– exported to files and printed, or sent by email;
– shared with the manager online (in real time);
– optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings.
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