Sending a thank-you note after a job interview is an essential step in the hiring process, and it is important to send it within 24 to 48 hours of your interview for maximum impact. This timing ensures that the interviewer still has you fresh in their mind, allowing your follow-up to reinforce your interest in the position and your qualifications.
Related: Follow-Up Email After an Interview [Best Examples]
How to Write a Perfect Thank You Email After an Interview
Interview Follow-up Email Examples (1 day, 1 & 2 weeks)
How Long Does It Take to Hear Back From an Interview?
Components of a Great Thank-You Note
A perfect thank-you note includes the following elements:
- Appreciation:
Express gratitude for the opportunity to interview for the position. - Recap:
Briefly recap your skills and qualifications, and reiterate interest in the role. - Personal Touch:
Something unique from the interview conversation that will remind the interviewer of your connection. - Closing:
A professional sign-off with contact information.
Template of a Perfect Thank-You Note:
Dear [Interviewer’s Name],
I wanted to take a moment to express my sincere gratitude for the opportunity to interview for the [Position] role at [Company]. I appreciate your time and consideration in speaking with me about the position and learning more about the company.
During the interview, I had the chance to discuss my skills and qualifications that I believe would be a great fit for the role. I am excited about the opportunity to contribute to the team and be a part of the company’s growth.
One thing that stood out to me during our conversation was [unique detail from the interview conversation]. It was great to connect with you on that level and I appreciate the time you took to share your experiences and insights.
Thank you again for considering me for the position. Please do not hesitate to contact me if you have any further questions or require additional information.
Best regards,
[Your Name] [Your Contact Information]
Examples of Thank-You Notes
Example 1:
Subject: Thank you for the interview – Software Developer position
Dear [Interviewer’s Name],
Thank you for meeting with me yesterday to discuss the Software Developer position. I am genuinely excited about the prospect of joining your team and contributing to the innovative projects presented during our conversation.
As we discussed, my background in full-stack development and experience with Java, Python, and React align well with the requirements for the position. I also appreciated learning about your company’s emphasis on teamwork and collaboration.
It was a pleasure to learn more about the project your team is currently working on. I believe I would be a valuable addition in helping streamline the development process and bring fresh ideas to the table.
I look forward to hearing from you regarding next steps. Please feel free to contact me if you need more information or have any questions. Thank you once again for your time and consideration.
Best regards,
[Your Name] [Your Email] [Your Phone Number]
Example 2:
Subject: Grateful for Unique Insight – Marketing Specialist position
Hi [Interviewer’s Name],
I wanted to extend my appreciation for discussing the Marketing Specialist role with me today. It was a pleasure to learn more about your company’s marketing strategies, and I am enthusiastic about the opportunity to contribute my expertise in SEO and content creation to your team.
Your emphasis on personal growth and fostering a positive work environment spoke volumes, and I believe my passion for marketing would be a perfect fit for this role.
I was particularly interested in the story you shared about your website redesign. I have recently completed a similar project, and I am confident my experience can contribute to the ongoing success of your marketing initiatives.
If you have any further questions or require more information, please don’t hesitate to contact me. I am eager to hear about the next steps in the hiring process and remain very interested in this opportunity. Thank you for your time and consideration.
Sincerely,
[Your Name] [Your Email] [Your Phone Number]
Template: a short thank-you note after an interview
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for taking the time to interview me for the [Job Title] position. It was truly a pleasure to meet with you and learn more about the company and its goals.
I appreciate the opportunity to discuss my qualifications and experience with you, and I am excited about the possibility of joining your team. Please do not hesitate to reach out if you have any further questions or if there is any additional information I can provide.
Thank you again for considering me for the position. I look forward to hearing from you soon.
Best regards,
[Your Name]
Template: a detailed thank-you note after an interview
Dear [Interviewer’s Name],
I wanted to take a moment to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was a pleasure to meet with you and learn more about the company’s values, culture, and goals.
I am grateful for the time you took to discuss the role with me and to answer my questions about the position and the company. I appreciate the insights you shared about the team and the challenges and opportunities that the role presents.
I was particularly impressed by the passion and dedication you and your team have for the work you do. Your commitment to excellence and your focus on collaboration and innovation are truly inspiring, and I would be honored to be a part of such a dynamic and forward-thinking organization.
I am excited about the possibility of joining your team and contributing to your continued success. I believe that my skills and experience would be a great fit for the role, and I am confident that I could make a valuable contribution to the team.
Thank you again for considering me for the position. I look forward to hearing from you soon and to the possibility of working together in the future.
Best regards,
[Your Name]
Example of a second interview thank you email
Dear [First Interviewer’s Name],
I wanted to take a moment to thank you for taking the time to meet with me during our recent interview. It was a pleasure to learn more about the company and the role, and I appreciate the opportunity to discuss my qualifications with you.
I was impressed by the professionalism and enthusiasm of everyone I met during my visit, and I remain excited about the possibility of joining the team. In particular, I appreciated the insights you shared about the company culture and the challenges and opportunities that come with the position.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Example of an informal thank-you note after an interview
Hey [Interviewer’s Name],
I just wanted to drop you a quick note to say thanks for taking the time to chat with me earlier. I really enjoyed learning more about the role and the company, and I appreciate the opportunity to discuss my experience and qualifications with you.
I’m excited about the prospect of potentially joining the team, and I’m looking forward to hearing back from you soon. Please don’t hesitate to reach out if you have any further questions or need any additional information from me.
Thanks again, and have a great day!
Best, [Your Name]
Example of a formal thank-you letter after an interview
[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Date]
[Interviewer’s Name] [Company Name] [Address] [City, State ZIP Code]
Dear [Interviewer’s Name],
I would like to take this opportunity to express my sincere gratitude for the time you spent interviewing me for the [Job Position] role at [Company Name]. The interview was informative and insightful, and I appreciate the opportunity to discuss my qualifications and experience with you.
I was impressed by the company’s mission, values, and culture, and I am excited about the possibility of joining the team. I believe my skills and experience align well with the requirements of the role, and I am confident that I can make a valuable contribution to the company.
Once again, thank you for considering me for this opportunity. I look forward to hearing from you soon regarding the status of my application. Please do not hesitate to contact me if you require any further information or if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
A Template for a Thank You Email After a Phone Interview
Subject: Thank You for the Phone Interview
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for taking the time to speak with me over the phone today regarding the [Position] role at [Company]. I appreciate the opportunity to learn more about the position and the company culture.
Our conversation was informative and engaging, and it further piqued my interest in the position. I was especially impressed by the company’s commitment to [specific aspect of the company that impressed you].
I am excited about the possibility of joining the team at [Company], and I believe my skills and experience would make me a valuable addition to the team. If you require any further information or have any additional questions, please do not hesitate to contact me.
Thank you again for your time and consideration.
Best regards,
[Your Name]
A Template for a Thank You Email After an Informational Interview
Informational interviews are an excellent way to expand your knowledge and make connections in your chosen field. An informational interview is a type of interview where a job seeker seeks advice and information from a professional in their field of interest, and the purpose of an informational interview is to gather insights and knowledge about a particular career path, industry, or company. It is not a job interview, and the primary goal is not to get a job offer but to learn more about a specific field, network with professionals, and gain valuable advice and guidance from experienced professionals.
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for taking the time to speak with me about [industry/position/company name] during our informational interview yesterday. I found our conversation to be incredibly insightful and informative, and I appreciate you sharing your experiences and expertise with me.
Your advice on [specific topic discussed] was particularly helpful, and I plan to incorporate your insights into my job search. I also enjoyed learning more about your experience at [company name] and the work you do in [industry/position].
Thank you again for your time and willingness to share your knowledge with me. I look forward to staying in touch and keeping you updated on my job search progress.
Best regards, [Your Name]
A thoughtful thank you note can make all the difference in securing your dream job. It provides an opportunity to express gratitude, reiterate interest in the role, and leave a lasting impression on the interviewer. By following the examples outlined in this article, you can create a personalized and professional thank you note that will set you apart from other candidates and increase your chances of landing the job.
Related: How to Write a Perfect Thank You Email After an Interview
Follow-Up Email After an Interview [Best Examples]