5 Effective Examples: How to Write a Letter of Intent

Writing a letter of intent is a crucial step in the application process for jobs, collaborations, or academic programs. With the right approach and proper template, you can make this task less daunting and create a compelling, well-organized letter.

Part 1Letter of Intent Format

Let’s start by discussing the essentials of formatting a letter of intent:

  • First, keep it professional and reasonably concise. Use proper spacing between paragraphs, usually one-line space. Ensure that your job title, full name, contact information, and the date are all clearly stated at the top of the document. Address the recipient professionally by including their name, title, and the name of the organization they represent. If you’re unsure of their title or full name, be sure to do some research.
  • Begin the letter with a formal greeting, such as “Dear [Recipient’s Name].” In the following paragraphs, you’ll want to express your interest in the position or opportunity, highlight your relevant skills and qualifications, and explain why you’re the best candidate. Avoid repeating information from your resume. Instead, provide more context or emphasize specific achievements.
  • To close the letter, include a short paragraph thanking the recipient for considering your application. Sign off with a professional ending such as “Sincerely” or “Best regards,” followed by your full name. Keep in mind that your letter should typically be no more than one page long.

Choosing Your Words Wisely

In a letter of intent, the words you choose can make a significant impact on the reader. It’s crucial to remain confident, knowledgeable, and clear while maintaining a neutral tone. Here are a few tips to help you choose your words effectively:

  1. Avoid using jargon or overly complex terms. Stick to straightforward language that’s easy to understand.
  2. Be specific and concise. Use concrete examples to showcase your skills and experience.
  3. Use active voice instead of passive voice. For example, say “I managed a team of five” instead of “A team of five was managed by me.”
  4. Demonstrate enthusiasm and commitment. Convey your excitement for the opportunity without exaggerating.
  5. Proofread your letter. Typos and grammatical errors can leave a negative impression on the reader.

Part 2Key Elements in a Letter of Intent

Before diving into the writing process, it’s important to familiarize yourself with the essential elements that make up a strong letter of intent. This will help you create a structured, efficient, and effective letter, while avoiding mistakes that could jeopardize your chances. Here are four key elements that should be part of your letter of intent:

Personal Information

Your letter should start with personal information, such as your name, email address, and phone number. It’s a good idea to include your LinkedIn profile link or website URL if applicable, as it gives the reader a chance to discover more about you.

Statement of Interest

Explain the purpose and motivation behind your letter in the statement of interest. Talk about why you’re applying for the opportunity and how it aligns with your goals. Show enthusiasm and passion, using clear and concise language to make an impression.

For example:
I am writing to express my strong interest in the Marketing Assistant position at ABC Company. As a recent university graduate with a degree in Marketing, I am eager to apply my skills and knowledge in a dynamic, innovative environment like ABC Company.

Your Qualifications

Demonstrate why you’re a good fit for the opportunity by highlighting your qualifications, skills, and experiences. Use bullet points to itemize specific achievements or relevant accomplishments that help you stand out. Tie each point back to the opportunity, ensuring they see the value you have to offer.

For example:

  • Successfully executed multiple marketing campaigns, resulting in 15% increased brand awareness.
  • Proficient with various marketing tools: Google Analytics, SEO, and social media management platforms.
  • Highly adaptable with excellent problem-solving skills, able to quickly identify and resolve issues.


End your letter with a strong, final statement that reiterates your interest and leaves a lasting impression. Include a call to action, such as the desire for a meeting or an invitation to discuss your qualifications further. Don’t forget to thank the reader for their time and consideration.

For example:
I am confident that my qualifications and passion make me a great candidate for the Marketing Assistant role at ABC Company. I am excited about the possibility of contributing to the company’s continued success. Please do not hesitate to contact me should you require any further information or if you’d like to schedule a conversation. Thank you very much for your time and consideration.

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For example, for a job application, your letter of intent should showcase your skills, experience, and passion for the role. Include the following information:

  • Your name, address, phone number, and email
  • The date
  • Employer’s name and address
  • A salutation (e.g., Dear Mr./Ms. LastName)
  • A brief introduction of yourself, the position you’re applying for
  • A paragraph summarizing your qualifications and skills
  • A paragraph highlighting your experience and accomplishments
  • A paragraph expressing your interest in the company and enthusiasm for the position
  • Closing remarks with a call to action
  • Professional closing (e.g., “Sincerely” or “Best Regards”) and your name
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Similarly, for graduate school admission, your letter should highlight your potential to excel in your chosen field of study. Include the following information:

  • Your name, address, phone number, and email
  • The date
  • School’s/program’s name and address
  • A salutation (e.g., Dear Graduate Admissions Committee)
  • A brief introduction of yourself and the program you’re applying for
  • A paragraph summarizing your qualifications and educational background
  • A paragraph discussing your experience and dedication to your chosen field
  • A paragraph expressing your interest in the school and how the program aligns with your career goals
  • Closing remarks with a call to action
  • Professional closing (e.g., “Sincerely” or “Best Regards”) and your name

Related: How to Ask for a Letter of Recommendation [Examples]

Part 3How to Write a Letter of Intent

Starting Your Letter

Begin by addressing the recipient professionally with a salutation, such as “Dear [Recipient’s Name].” Provide a concise and clear subject line to convey the purpose of your letter, for example, “Letter of Intent for [Purpose].” In the opening paragraph, introduce yourself and state your intention for writing the letter. Be specific and provide context, like mentioning the program, position, or project you’re applying for.

Structuring Your Main Body

In this section, elaborate on the skills, experiences, and qualifications that make you a strong candidate. Break it down into individual paragraphs that focus on different aspects, such as education, work experiences, and accomplishments. Be sure to relate these points back to the context you provided earlier.

To enhance readability, use bullet points to list relevant items:

  • Education: Mention your degrees, majors, and any relevant coursework.
  • Experiences: Highlight any work or volunteer experiences that showcase your skills and expertise.
  • Accomplishments: Include awards, achievements, or special projects you’ve completed.

Next, add a paragraph that explains why you’re interested in the opportunity. Describe what attracted you to the program, position, or project, and how it aligns with your goals and values. Feel free to show enthusiasm but keep it professional.

Wrapping It Up

Conclude your letter by reiterating your interest and expressing gratitude for the recipient’s time and consideration. Offer your contact information, such as email and phone number, for any further questions or discussions. End with a professional closing, like “Sincerely” or “Best regards,” followed by your full name and signature.

Part 4Job Application Letter of Intent Example

Dear Ms. Smith,

I’m writing to express my interest in the Digital Marketing Specialist position at ABC Company. I am excited about the opportunity to contribute to your dynamic digital marketing team and achieve outstanding results in the field.

With a Bachelor’s degree in Communications and three years of digital marketing experience, I have honed my skills in various aspects such as search engine optimization (SEO), social media campaigns, and content creation. I am confident that my expertise will bring value to ABC Company.

In my previous role at X Corp, I managed a successful ads campaign that increased website traffic by 65%. Additionally, I collaborated with the creative team in creating and implementing social media strategies, resulting in a 30% growth in engagement across all platforms.

I’m particularly drawn to ABC Company because of its impressive client portfolio and commitment to innovative marketing strategies. I believe my creativity and data-driven approach will complement your team’s work and help drive meaningful results for clients.

Thank you for considering my application. I’m eager to discuss my qualifications further and explore how my expertise can benefit ABC Company. Please feel free to contact me at (555) 555-1234 or to schedule a conversation.


John Doe

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Part 5School Admission Letter of Intent Template

Dear Admissions Committee,

I am writing this letter to express my strong intent to enroll as a student at [School Name] for the upcoming academic year. It is with great enthusiasm and excitement that I submit my application for admission to [Program or Grade Level] at your esteemed institution.

I have long admired [School Name]’s commitment to academic excellence, its diverse and vibrant community, and its dedication to fostering a holistic learning environment. After thorough research and numerous discussions with current students and alumni, I am convinced that [School Name] is the ideal place for me to pursue my educational and personal growth.

Throughout my academic journey, I have strived for excellence and have consistently maintained a [mention your GPA or academic achievements] in [mention your current school or college]. In addition to my strong academic background, I have actively participated in [mention extracurricular activities, community service, or relevant experiences] which have allowed me to develop leadership skills, a strong work ethic, and a commitment to making a positive impact in my community.

I am particularly excited about the opportunity to engage with [mention specific programs, professors, or resources at the school] at [School Name]. I believe that [mention what you hope to achieve or contribute to the school] and am eager to immerse myself in the academic and extracurricular opportunities that [School Name] has to offer.

Enclosed with this letter, you will find my completed application form, transcripts, standardized test scores, letters of recommendation, and any other required documentation. I am dedicated to meeting all the requirements and deadlines for the application process.

I am grateful for your consideration of my application and look forward to the possibility of joining the [School Name] community. If you require any further information or if there is an interview or additional materials needed, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration. I eagerly await your response and the opportunity to become a part of the [School Name] family.


[Your Name]

Part 6Graduate School Admission Letter of Intent Template

Dear Graduate Admissions Committee,

I am writing to apply for the Master of Science program in [Your Specialization] at [University Name] starting in Fall [Year]. I believe that [University Name] offers the ideal environment to further my expertise and skills in [Your Specialization].

I earned my Bachelor’s degree in [Your Bachelor’s Degree] from [Previous University], where I maintained a GPA of [Your GPA] and graduated with honors. My comprehensive understanding of [Relevant Subjects or Skills] has been instrumental in my success in courses such as [Relevant Courses].

One of the highlights of my undergraduate journey was my capstone project, which involved [Brief Description of Capstone Project]. This experience not only deepened my passion for [Your Specialization] but also resulted in the publication of my research in a respected journal. It has been a driving force in my pursuit of advanced studies.

The Master’s program at [University Name] stands out for its commitment to cutting-edge research in [Your Specialization] and its strong connections to industry. I am particularly interested in collaborating with Professor [Professor’s Name], whose work in [Professor’s Research Area] closely aligns with my research interests. With my academic background and dedication to expanding my knowledge, I believe I am a strong candidate for your program.

I am grateful for the time you dedicate to reviewing applications and thank you for considering mine. The prospect of joining the esteemed [Your Specialization] program at [University Name] is truly exciting, and I eagerly await your response.

Best Regards,

[Your Name]


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Part 7Template for Letter of Intent for a Scholarship

Dear Members of the Scholarship Committee,

I am writing this letter to express my strong intent and interest in applying for the [Name of Scholarship] for the upcoming academic year [Year]. I am highly enthusiastic about this scholarship opportunity and the potential it holds for me to further my education and achieve my academic and career goals.

Currently, I am a [Year in School] student majoring in [Your Major] at [Your University/College]. Throughout my academic journey, I have consistently maintained a [GPA] GPA and have been actively involved in [mention extracurricular activities or organizations you’re part of]. These experiences have not only helped me grow as an individual but have also instilled in me a strong commitment to excel academically and give back to my community.

I believe that the [Name of Scholarship] aligns perfectly with my aspirations and achievements. It is not just financial assistance but a symbol of recognition for my dedication and hard work. If awarded this scholarship, I am committed to using the funds wisely to cover my educational expenses and make the most of this opportunity.

Furthermore, I am excited about the potential to contribute to the [Scholarship Donor’s Mission or Values] by excelling in my studies and eventually giving back to society through my chosen career path.

Enclosed with this letter, you will find my completed scholarship application form, transcripts, letters of recommendation, and any other required documentation. I am dedicated to meeting all the requirements and deadlines for the application process.

Thank you for considering my application for the [Name of Scholarship]. I look forward to the opportunity to discuss my qualifications in more detail during the interview stage. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information.


[Your Name]

Part 8Template for Letter of Intent for a Grant

Dear Members of the Grant Committee,

I am writing to express the intent of [Your Organization’s Name] to apply for the [Name of Grant] offered by [Grantor’s Name]. We are excited about the opportunity to seek financial support for our [Project or Program Name], which aligns closely with the mission and goals of [Grantor’s Name].

[Provide a brief introduction to your organization, its mission, and its history.]

Our proposed project, [Project or Program Name], aims to [briefly describe the project’s objectives and its significance]. We believe that the [Name of Grant] will be instrumental in achieving these objectives and making a positive impact on our community.

We are committed to transparency and accountability in all our endeavors. Enclosed with this letter, you will find our completed grant application, including a detailed project proposal, budget, timeline, and any other required documents. We are prepared to comply with all reporting requirements and deadlines associated with the [Name of Grant].

[Optional: Mention any previous collaborations or partnerships with the grantor, if applicable.]

We appreciate the opportunity to be considered for the [Name of Grant]. We look forward to the possibility of further discussing our proposal and how [Grantor’s Name] can contribute to the success of [Project or Program Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any additional information or clarification.

Thank you for your time and consideration.


[Your Name]
[Your Title]
[Your Organization’s Name]

Part 9Common Mistakes to Avoid When Writing your Letter of Intent

Including Too Much Information

While it’s essential to provide relevant information in your letter of intent, avoid including excessive details. Stick to the main points and key accomplishments, as a lengthy letter may not hold the reader’s attention. Ensure that the information you provide aligns with the goal of your letter. Keep it concise and focused on the purpose—whether it’s for a job, admission to a program, or a collaboration.

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Generic Language

Using generic language or clichéd phrases can weaken the impact of your letter of intent. Recruiters and admissions staff read many letters, so make sure yours stands out by using specific language related to your expertise, experiences, and the opportunity in question. Customize your letter for each recipient to demonstrate that you have researched their organization or institution and understand their unique requirements.

Lack of Detail

Just as providing too much information can be a mistake, not offering enough details can also weaken your letter of intent. Readers want to understand why you are the right candidate for the opportunity, so provide relevant examples that showcase your qualifications, achievements, and abilities. Be specific about your competencies and how they align with the opening or program. By offering adequate details, you provide the reader with a clear picture of your potential contributions.

Frequently Asked Questions

What are the key components of a letter of intent?

  1. Your name and contact information
  2. The recipient’s name and contact information
  3. A formal greeting or salutation
  4. An opening paragraph stating the purpose of the letter
  5. A concise description of your skills, experiences, and achievements relevant to the purpose
  6. Specific examples or anecdotes showcasing your qualifications
  7. A statement of your objectives or goals in seeking the opportunity
  8. A closing paragraph reiterating your interest and stating your next steps, such as a follow-up
  9. A formal closing and your signature

Make sure to tailor each letter to the specific opportunity and organization.

How does a letter of intent differ from a cover letter?

A letter of intent and a cover letter serve similar purposes but differ in a few key aspects. A letter of intent is typically used to express interest in a specific opportunity, such as a job opening, scholarship, or collaboration. A cover letter, on the other hand, is often submitted with your resume to apply for a particular job or internship. While both letters require you to showcase your skills and experiences, a letter of intent is broader and focuses on your long-term goals, intentions, and why you are a good fit for the opportunity.

What are some examples of letters of intent for various purposes?

Letters of intent can be used for various purposes. Examples include:

  1. Academic program: Expressing interest in a graduate or undergraduate program, discussing your background and qualifications, and stating how the program will help you achieve your academic and professional goals.
  2. Job opening: Indicating your interest in a specific job opening, discussing your skills and experiences that make you a suitable candidate, and including your long-term career goals.
  3. Scholarship or grant: Describing the purpose of the financial support, such as your research project or educational program, and explaining your financial needs and the potential impact of the support.
  4. Business collaboration: Explaining your business idea or proposal and expressing your interest in partnering with a particular organization or individual, discussing how the collaboration will benefit both parties.

Be sure to customize your letter for the target audience and specific opportunity.

How can one avoid common mistakes when writing a letter of intent?

To avoid common mistakes when writing a letter of intent, follow these tips:

  1. Proofread your letter for grammatical errors, typos, and incorrect information.
  2. Customize the letter for the specific opportunity, including the recipient’s name and title, research about the organization, and relevant details about your skills and experiences.
  3. Keep it concise, avoiding excessively long paragraphs or unnecessary information.
  4. Use a professional tone, avoiding slang, jargon, or overly casual language.
  5. Be authentic and genuine, focusing on your true experiences and goals.

What is the ideal length for a letter of intent?

The ideal length for a letter of intent is typically one page. It should be concise, well-organized, and easy to read, with focused paragraphs dedicated to each key point. If you’re asked to provide more specific information or details, adjust the length accordingly, but always strive for brevity and clarity.

How can one make their letter of intent stand out for a job or scholarship?

To make your letter of intent stand out for a job or scholarship:

  1. Do thorough research about the organization, opportunity, and selection criteria, tailoring your letter accordingly.
  2. Open with a strong, attention-grabbing statement that clearly outlines the purpose of your letter and why you’re a good fit.
  3. Use specific examples, anecdotes, or successes to showcase your skills, experiences, and achievements.
  4. Focus on your unique strengths and qualities that set you apart from other candidates.
  5. Display enthusiasm and genuine passion for the opportunity, highlighting your long-term goals, objectives, and the potential impact.
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