Your subject line acts as the headline of your job application email. When hiring managers are rifling through dozens of emails, you want yours to stand out. Think of the subject line as a first impression; it should be clear, concise, and give a snapshot of what’s inside.
The right subject line helps ensure your application gets noticed.
- First, context is key. For example, “Application for Marketing Manager – John Doe” instantly shows who you are and the position you’re interested in.
- Second, personalization can make a difference. Mentioning the job title and your full name helps personalize the subject line, making it more likely that a hiring manager will open your email.
- Understanding the role of keywords is also important. Many companies use filtering systems to manage incoming job applications. Including job-specific keywords from the job posting can help your email pass through these filters, increasing the chances your resume is read.
- You also want to be professional and avoid coming across as casual or overly familiar. Your subject line should reflect the tone of the company – if you’re applying to a startup, a creative subject line might work, while more corporate environments might appreciate a straightforward approach.
Crafting Effective Subject Lines
Tailoring to the Job Description
Before you hit ‘send,’ take another look at the job posting. Identify the job title, reference number, and specific phrases they use to describe the position. Use these details in your subject line to show that your email is directly related to the job in question. For example, if the job title is “Senior Graphic Designer” and the reference number is “GD345,” your subject line could read, “Application for Senior Graphic Designer – GD345.”
Incorporating Keywords
Just like tailoring to the job description, using industry-specific keywords in your subject line can help your email stand out. If you know the company uses a certain system or values a specific skill, include that in your subject line. For example, for a digital marketing position, a keyword-rich subject line might be “Experienced SEO Specialist Applying for Digital Marketing Role.”
Maintaining Professionalism
Always keep the tone of your subject lines professional. Even if you’re applying to a laid-back startup, avoid using slang or overly casual language. Stick to a clear and concise format that respects the recipient’s time. For example, instead of a vague “Hey, checking in about the job,” use, “Follow-up on Application for Project Manager Role Submitted 02/08.”
Tips for Personalizing Your Subject Line
Using the Hiring Manager’s Name
When you know the hiring manager’s name, use it in your subject line. It shows you’ve taken the time to research who’s in charge of hiring. For example, “John Smith Recommended Application: Jane Doe for Senior Designer Role” is personal yet professional, ensuring your email stands out in the manager’s inbox.
Reflecting Company Culture
Understanding and reflecting the company’s culture in your subject line can resonate with the hiring manager. If you’re applying to a creative and casual company, a subject line like, “Creatively Driven Designer Ready to Innovate at [Company Name]” conveys both your enthusiasm for the role and your fit with the company ethos. For more corporate environments, you might opt for a direct and formal tone such as, “Experienced Financial Analyst Interested in [Company Name] Opportunities”.
Examples of Successful Subject Lines
A successful subject line grabs the hiring manager’s attention and is direct about the position you’re applying for. It’s important to tailor your subject line to the role and make a memorable first impression.
For Corporate Positions
- “Senior Financial Analyst Applicant – Jane Doe, CFA with 10+ Years Experience”
- “Experienced Project Manager – John Smith Applying for Strategic PM Role”
In a corporate setting, emphasize your qualifications and the specific job title. Mentioning certifications or years of experience can be particularly compelling.
Examples
1. “MBA Graduate – Michael Johnson Applying for Business Development Manager”
2. “Certified Public Accountant Ready to Lead as Your Next CFO – Emily White”
3. “Top Sales Performer Jane Lee – Interested in Regional Sales Director Position”
4. “IT Specialist with 15 Years Experience – George Clark Seeking CTO Role”
5. “Human Resources Executive – Anna Gomez, PHR, Applying for VP of HR”
6. “Marketing Professional Sarah Tan – Applying for Chief Marketing Officer”
7. “Experienced Supply Chain Manager – Tom Nguyen Applying for Director of Logistics”
8. “Operations Leader with Proven Results – Derek Yu for COO Position”
9. “Compliance Officer Candidate – Rachel Kim, JD with International Expertise”
10. “Customer Success Veteran – Omar Ahmad Applying for VP of Customer Relations
For Creative Roles
- “Award-Winning Graphic Designer John Doe – Enthusiastic Applicant for Senior Designer Position”
- “Passionate Brand Strategist Jane Smith – Aspiring Creative Director Candidate”
For creative positions, you can show your passion and creativity, but keep a professional tone. Highlighting awards or your unique approach can help you stand out.
Examples
11. “Innovative Art Director – Lisa Wong, Ready to Elevate Your Brand’s Visual Identity”
12. “Creative Copywriter with a Fresh Voice – Sam Johnson Applying for Lead Copywriter”
13. “Multimedia Artist Seeking to Join as Senior Creative – Alex Perez Portfolio Attached”
14. “Dynamic Video Producer – Emma Roberts Applying for Head of Production”
15. “Social Media Maven – Kevin Lee Applying for Creative Social Media Strategist Role”
16. “Fashion Designer with Unique Aesthetic – Sofia Martinez for Lead Designer Position”
17. “UI/UX Designer with a User-Centric Approach – Michael Chen for Senior UI/UX Role”
18. “Energetic Event Planner – Julia Santos Applying for Director of Events”
19. “Content Creator and Storyteller – Noah Kim Applying for Content Director Position”
20. “Digital Illustrator with Distinctive Style – Emily Zhang for Senior Illustrator Role”
Leveraging Subject Lines for Follow-Up Emails
When you’re sending a follow-up email after a job application, your subject line can make a big difference. The aim is to catch the hiring manager’s attention while maintaining professionalism. A clear, concise, and relevant subject line can help ensure your email isn’t overlooked.
Related: Get More Interviews: Follow Up on Job Applications (Templates)
Start with context by mentioning the position you applied for. For example, “Follow-up on Marketing Coordinator Application – John Doe.” This reminds the recipient what your email is regarding. If you previously communicated, referencing the date of your last interaction, like “Re: Marketing Coordinator Interview on Jan 25th – John Doe,” provides immediate recognition and can prompt a timely response. Related: Interview Follow-up Email Examples (1-2-3 weeks)
Personalize the subject line to stand out. Including the hiring manager’s name, if known, such as “Jane Smith – Follow-Up on Application Submitted,” demonstrates attention to detail. It also feels more personal than a generic greeting.
Keep it polite and express continued interest in the role. Phrases like “Checking in Regarding Marketing Coordinator Role – John Doe” show you’re still enthusiastic about the opportunity without being pushy.
Frequently Asked Questions
How can I craft an effective subject line when applying for a job?
To craft an effective subject line, you should be specific and concise. Mention the job title, your name, and if possible, a unique identifier such as a job reference number. For example, “John Smith Application for Graphic Designer – Ref#1234.”
How should I phrase the subject line when submitting my resume or CV?
When submitting your resume or CV, clarity is key. Use a format like “Resume Submission – [Your Name] for [Job Title],” or “CV: [Your Full Name] – [Qualification and Job Title].”
What are good subject line examples for a job inquiry email?
For job inquiry emails, show your interest and initiative while being respectful. Try “Inquiry: [Your Name] Interested in Marketing Opportunities” or “Exploring Sales Positions – Experienced Sales Manager [Your Name].”
As a fresher, how do I write the subject for my job application?
As a fresher, your subject line could highlight your eagerness and education. For example: “Recent Finance Graduate John Smith – Entry-Level Analyst Application” or “Enthusiastic Marketing Newcomer – Jane Smith.”
What tips can you give for writing a simple yet impactful job application email subject?
For a simple yet impactful subject line, use succinct language that captures attention. Make sure to include the position and your name. An example might be “Digital Marketing Specialist – Jane Doe Application.” Avoid filler words and focus on what sets you apart.