Attendance is an essential skill that is highly valued in any workplace: employees who consistently show up on time and complete their work on schedule are an asset to the team and contribute to the overall success of the company. Employers often track attendance as part of their performance review process, and it is important for employees to understand how their attendance record impacts their job performance. Related: Punctuality: Performance Review Examples

Questions to determine an employee’s performance review rating for attendance:

1. Has the employee been punctual and arrived on time for work consistently?
2. Has the employee missed any work days or arrived late frequently?
3. Has the employee provided advance notice for any absences or tardiness?
4. Has the employee made an effort to make up for any missed work or time?
5. Has the employee followed company policies regarding attendance?

Based on the answers to these questions, you can determine an appropriate rating for the employee’s attendance. For example, if the employee has consistently arrived on time and followed company policies, they may receive a high rating. On the other hand, if the employee has frequently missed work or arrived late without notice, they may receive a lower rating.

Performance Review Phrases and Paragraphs Examples For Attendance

5 – Outstanding

An employee who consistently demonstrates outstanding attendance is punctual, reliable, and rarely misses work. They arrive on time and are present for all scheduled shifts, meetings, and appointments. They understand the importance of their role and the impact their absence could have on the team.

• Consistently arrives on time and ready to work.
• Takes minimal sick leave and always provides ample notice when needing time off.
• Demonstrates a strong commitment to attendance and punctuality.
• Maintains an exceptional attendance record, rarely missing work.
• Makes every effort to attend work, even in adverse weather conditions.
• Shows up to work early and stays late when necessary.
• Has not been late to work in the past year.

Paragraph Example

• “John’s attendance record is outstanding. He consistently arrives on time and ready to work, demonstrating a strong commitment to attendance and punctuality. John has taken minimal sick leave and always provides ample notice when needing time off. He maintains an exceptional attendance record, rarely missing work. Even in adverse weather conditions, John makes every effort to attend work. He has not been late to work in the past year and has shown a willingness to arrive early and stay late when necessary. John’s dedication to attendance sets an excellent example for his colleagues and contributes greatly to the success of the team.”

4 – Exceeds Expectations

An employee who exceeds expectations for attendance is also reliable and punctual, but may have had a few instances of tardiness or absence. They understand the importance of attendance and make a conscious effort to be present and on time.

• Consistently arrives on time and ready to work, setting a positive example for the team.
• Demonstrates exceptional attendance and punctuality, rarely missing a day of work or being late.
• Maintains a perfect attendance record, showing dedication and commitment to the job.
• Proactively communicates with the supervisor if running late or unable to attend work, ensuring that projects are not delayed.
• Shows a high level of responsibility and reliability, always fulfilling attendance obligations.

Paragraph Example

• “John has demonstrated exceptional attendance and punctuality throughout the past year. He has rarely missed a day of work or been late, setting a positive example for his colleagues. His commitment to the job is evident through his perfect attendance record. John’s proactive communication with his supervisor when running late or unable to attend work has ensured that projects are not delayed. He has shown a high level of responsibility and reliability, always fulfilling attendance obligations. John’s dedication to maintaining excellent attendance is commendable and greatly appreciated by the team.”

3 – Meets Expectations

An employee who meets expectations for attendance has a satisfactory attendance record. They arrive on time and are present for all scheduled shifts, meetings, and appointments. However, they may have had a few instances of tardiness or absence.

• Consistently arrives on time and ready to work.
• Takes appropriate steps to notify supervisor in advance of any planned absences or tardiness.
• Follows company attendance policies and procedures.
• Has shown improvement in attendance over the past review period.
• Generally meets attendance expectations but may have occasional absences or tardiness.

Paragraph Example

• “John consistently arrives on time and ready to work. He takes appropriate steps to notify his supervisor in advance of any planned absences or tardiness. John follows company attendance policies and procedures, and has shown improvement in attendance over the past review period. While he generally meets attendance expectations, he may have occasional absences or tardiness. Overall, John’s attendance meets expectations for his role.”

2 – Needs Improvement

An employee who needs improvement for attendance has an unsatisfactory attendance record. They may arrive late or miss work frequently, which can have a negative impact on the team and the company.

• Often comes in late or leaves early without prior approval.
• Has a pattern of taking excessive breaks or extended lunches.
• Has a high number of unexcused absences or frequently calls in sick without proper documentation.
• Fails to notify the supervisor in advance when unable to attend work.
• Has a history of arriving late to meetings or missing them altogether.

Paragraph Example

• “When it comes to attendance, the employee needs improvement. They have a tendency to come in late or leave early without prior approval, which disrupts the workflow and negatively impacts productivity. Additionally, they take excessive breaks or extended lunches, which is not acceptable. The employee also has a high number of unexcused absences or frequently calls in sick without proper documentation, which puts a strain on the team and requires others to cover for them. Furthermore, they fail to notify the supervisor in advance when unable to attend work, which causes unnecessary confusion and delays. Finally, the employee has a history of arriving late to meetings or missing them altogether, which reflects poorly on their professionalism and reliability. Therefore, the employee needs to work on improving their attendance and punctuality to meet the expectations of the company.”

1 – Unacceptable

An employee who is rated as unacceptable for attendance has an extremely poor attendance record. They may have missed multiple shifts or been consistently late, which can have a significant impact on the team and the company.

• Has a pattern of arriving late to work or leaving early without prior approval or notice.
• Has been absent from work without a valid reason or without notifying the supervisor.
• Has used all their sick days and personal days, resulting in unplanned absences.
• Has not followed the company’s attendance policy and has not made an effort to improve attendance.

Paragraph Example

• “The employee has demonstrated a consistent pattern of poor attendance. They have not followed the company’s attendance policy and have not made an effort to improve attendance. They may have used all their sick days and personal days, resulting in unplanned absences. They may have been absent from work without a valid reason or without notifying the supervisor. They may also have a pattern of arriving late to work or leaving early without prior approval or notice.In order to improve attendance, the employee must take responsibility for their attendance and make a concerted effort to improve. The supervisor should work with the employee to identify the reasons for their poor attendance and develop a plan to address those reasons. The plan may include counseling, training, or other interventions to help the employee improve their attendance. The supervisor should also clearly communicate the company’s attendance policy and the consequences for not following it.Overall, it is important for the employee to understand that attendance is a critical aspect of their job performance and that poor attendance can have a negative impact on the team and the organization as a whole.”

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